PEXA Product Releases articles

PEXA Projects (POT) | Release 7.5.0 | 15th March 2021

Saysa — Mon, 22 Feb 2021 22:05:13 GMT

PEXA is pleased to present PEXA Projects 7.5.0 (PoT), scheduled for business go live 15 March 2021.

PEXA Release 13.1.1 | 15 March 2021

Saysa — Tue, 16 Feb 2021 22:56:05 GMT

PEXA is pleased to present PEXA Maintenance Release 13.1.1, scheduled for business go live 15 March 2021.

Ability for Mortgagee on Title to assign surplus handing responsibility (ESS Workspaces only)
New setting to indicate if transaction is a Sale or Purchase (ALL)
Adjustments and Payments as the default view (ALL)
Source line items are now grouped as Vendor or Purchaser line items (ALL)

PEXA Release 13.1.0 | 08 February 2021

Saysa — Sun, 07 Feb 2021 21:57:51 GMT

PEXA is pleased to present PEXA Maintenance Release 13.1.0, scheduled for business go live 08 February 2021.

Key Highlights

New ATO GST Withholding forms (Pilot)
Lease Reform (NSW)
Clients notified of bank account detail changes from PEXA Key request (ALL)

PEXA Projects (POT) | Release 7.3.0 | 16 January 2021

Saysa — Tue, 12 Jan 2021 02:31:46 GMT

PEXA is pleased to present PEXA Projects 7.3.0 (PoT), scheduled for business go live16 January 2021.

Key Highlights

Updates to the Bulk Upload of Financials
Bulk Creation of QLD Transfer Documents

PEXA Hotfix Release 12.1.2 | 07 December 2020

Saysa — Sun, 06 Dec 2020 22:59:34 GMT

PEXA is pleased to present PEXA Hotfix Release 12.1.2, scheduled for business go live 07 December 2020.

Key Highlights

Create or retrieve PEXA Key invitations via API (ALL)
Added new setting to auto opt-in to PEXA Key invitations (ALL)
Bug fix: Incorrect auto-representation was applied upon accepting Participation Request (ALL)

PEXA Release 13.0.0 & R13.0.1 | 16 January 2021

Saysa — Wed, 13 Jan 2021 02:08:12 GMT

PEXA is pleased to present the following releases, scheduled for business go live 16 January 2021.

PEXA Major Release 13.0.0
PEXA Maintenance Release 13.0.1

Key Highlights for R13.0.0

New document: Survivorship (WA)
Streamlined Transfer documents with OSR requirements (WA)
Remembering your acceptance when settlement time changes (ALL)

Key Highlights for 13.0.1

Distinguish parties with the same name on Dashboard screen (ALL)
Ability to complete lodgement verification prior to stamp duty assessment (SA & NSW)
Search Workspace history activities by user (ALL)

PEXA Release 13.0.0 | 16 January 2021

Saysa — Wed, 13 Jan 2021 02:12:31 GMT

PEXA is pleased to present PEXA Major Release 13.0.0, scheduled for business go live 16 January 2021.

Key Highlights

New document: Survivorship (WA)
Streamlined Transfer documents with OSR requirements (WA)
Remembering your acceptance when settlement time changes (ALL)

PEXA Projects (POT) | Release 7.2.0 | 21st September 2020

Saysa — Wed, 16 Sep 2020 00:14:39 GMT

PEXA is pleased to present the release of PEXA Projects 7.2.0 (PoT), scheduled for business go live 21^st Sep 2020.

In this release, we’ve enhanced the Bulk Upload Workspaces tool for subscribers in the role of POT.

PEXA Release 12.1.2 | 05 October 2020

Saysa — Mon, 28 Sep 2020 06:53:10 GMT

PEXA is pleased to present a maintenance release of the PEXA Exchange, Release 12.1.2, scheduled for business go live 05 October 2020.

Key Highlights

Introducing the Enhanced Settlement Summary (SA)
Land Title address lookup (ALL)
Capturing feedback from our Financial Institution members

PEXA Projects (POT & MOT) | Release 7.1.1 | 24 August 2020

Saysa — Thu, 20 Aug 2020 07:44:44 GMT

PEXA is pleased to present the release of PEXA Projects 7.1.1 (PoT & MoT), scheduled for business go live 24 August 2020.

Key Highlights

New feature: Settlement date & time notifications in Projects (PoT)
New in-app Help widget (POT & MOT)

PEXA Release 12.1.1 | 07 September 2020

Saysa — Thu, 10 Sep 2020 23:07:06 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 12.1.1, scheduled for business go live 07 September 2020.

Key Highlights

Launch of PEXA in ACT: Transfer documents (ACT)
Release of residual documents (NSW & SA)

PEXA Projects (POT & MOT) | Release 7.1.0 | 13th July 2020

Saysa — Wed, 08 Jul 2020 23:04:47 GMT

PEXA is pleased to present the release of PEXA Projects 7.1.0 (PoT & MoT), scheduled for business go live 13^th July 2020.

New feature: Bulk Withdraw Workspaces (PoT & MoT

PEXA Release 12.1.0 | 03 August 2020

Saysa — Mon, 10 Aug 2020 04:59:21 GMT

PEXA is pleased to present a minor release of the PEXA System, Release 12.1.0, scheduled for business go live 03 August 2020.

Key Highlights

Introducing land title address lookup service (QLD)
Ability to sign a Discharge prior to lodgement verification (ALL)
Ability for all Workspace participants to view a Priority Notice (QLD, NSW, VIC)

PEXA Release 12.0.2 | Deferred

Saysa — Tue, 23 Jun 2020 07:03:14 GMT

Please note, the maintenance release of PEXA System, Release 12.0.2, has been deferred. All scope items planned for 6 July will be rolled into our next minor release, Release 12.1.0, scheduled 3 August 2020.

PEXA Projects (PoT) – Release 7.0.0 | 01 June 2020

Saysa — Thu, 28 May 2020 06:28:33 GMT

PEXA is pleased to present the release of PEXA Projects, Release 7.0.0, scheduled for business go live 01 June 2020.

PEXA Release 12.0.1 | 15 June 2020

Saysa — Wed, 03 Jun 2020 06:57:10 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 12.0.1, scheduled for business go live 15 June 2020.

National Highlights

New message when accepting a Participation Request–PEXA Project (ALL)–Available Now
New Workspace Summary item–PEXA Project (ALL)

PEXA Release 12.0.0 | 04 May 2020

Saysa — Mon, 27 Apr 2020 23:45:36 GMT

PEXA is pleased to present a major release of the PEXA System, Release 12.0.0, scheduled for business go live 04 May 2020.

Key Highlights

Mobile responsive
New copy Workspace ID button
Email and mobile validation (Available now)

PEXA Projects (PoT) – Release 6.1.3 | 06 April 2020

Saysa — Mon, 23 Mar 2020 02:20:44 GMT

PEXA is pleased to present the release of PEXA Projects 6.1.3 (PoT), scheduled for business go live 06 April 2020.

PEXA Release 11.1.2 | 06 April 2020

Saysa — Mon, 30 Mar 2020 05:36:36 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 11.1.2, scheduled for business go live 06 April 2020.

PEXA Release 11.1.1 | 14 March 2020

Saysa — Tue, 17 Mar 2020 04:09:51 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 11.1.1, scheduled for business go live 14 March 2020.

Key Highlights

New document: Notice of Death (NSW)
New document: Transfer of Interest (NSW)
ATO Foreign Residential Capital Gains Withholding (FRCGW) integration

PEXA Release 11.1.0 | 10 February 2020

Saysa — Sun, 02 Feb 2020 23:27:34 GMT

PEXA is pleased to present a minor release of the PEXA System, Release 11.1.0, scheduled for business go live 10 February 2020.

Key Highlights

New document: Change of Name (WA)
Making transacting in PEXA easier
Enhancements to Tasks

PEXA Release 11.0.1 | 09 December 2019

Saysa — Sun, 08 Dec 2019 23:34:47 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 11.0.1, scheduled for business go live 09 December 2019.

Key Highlights

Corrective Payments notifications
FRCGW category visibility
System Status footer link
Lifting some restrictions on conversations between certain roles
Enhancement to Participation Request to display Financial Institution–PEXA Projects

PEXA Release 11.0.0 | 11 November 2019

Saysa — Sun, 08 Dec 2019 20:49:33 GMT

PEXA is pleased to present a major release of the PEXA System, Release 11.0.0, scheduled for business go live 11 November 2019.

Key Highlights

New document: Transmission (QLD)
New document: Lease / Underlease (SA)
New document: Surrender of Lease / Underlease (SA)
Introducing a status page to PEXA

PEXA Release 10.1.2 | 07 October 2019

Saysa — Fri, 04 Oct 2019 02:40:24 GMT

This maintenance release of the PEXA system, Release 10.1.2, will focus on defects and therefore no notes will be published. Release 10.1.2 is scheduled for business go live 7 October 2019.

PEXA Release 10.1.1 | 09 September 2019

Saysa — Sun, 08 Sep 2019 22:44:20 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.1.1, scheduled for business go live 09 September 2019.

Key Highlights

New button to switch between roles
Reducing number of clicks to action a task
New Destination Funds category

PEXA Projects (MoT & PoT) — Release 6.1.0 | 07 August 2019

Saysa — Wed, 31 Jul 2019 06:14:36 GMT

PEXA is pleased to present the release of PEXA Projects 6.1.0 (MoT & PoT), scheduled for business go live 07 August 2019.

PEXA Release 10.1.0 | 05 August 2019

Saysa — Tue, 20 Aug 2019 03:30:31 GMT

PEXA is pleased to present a minor release of the PEXA System, Release 10.1.0, scheduled for business go live 05 August 2019.

Key Highlights

Improved Corrective Payments process
Joining an existing Workspace
Updates to the Model Participation Rules (QLD, SA, VIC)

PEXA Release 10.0.2 | 15 July 2019 - deferred

Saysa — Thu, 18 Jul 2019 07:07:29 GMT

Please note, the maintenance release of PEXA System, Release 10.0.2, has been deferred.

PEXA Projects (PoT) — Release 6.0.0 | 17 June 2019

Saysa — Tue, 21 May 2019 04:04:54 GMT

PEXA is pleased to present the release of PEXA Projects 6.0.0 (PoT), scheduled for business go live 17 June 2019.

PEXA Release 10.0.1 | 17 June 2019

Saysa — Wed, 17 Jul 2019 23:51:30 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.0.1, scheduled for business go live 17 June 2019.

Key Highlights

Electronic lodgement of complex duty assessment (VIC)
Allow lodgement of multiple mortgages where the Mortgagor has a name justification
Updates to NoA & Dealing Requirements (VIC)

PEXA Projects (MoT) — Release 5.3.1 | 14 May 2019

Saysa — Fri, 03 May 2019 05:28:54 GMT

PEXA is pleased to present the release of PEXA Projects 5.3.1 (MoT), scheduled for business go live 14 May 2019.

PEXA Release 10.0.0 | 13 May 2019

Saysa — Wed, 15 May 2019 00:49:18 GMT

PEXA is pleased to present a major release of the PEXA System, Release 10.0.0, scheduled for business go live 13 May 2019.

Key Highlights

Mandatory data must be entered for stamp duty verification (VIC)
Part Tenancy Transfer (NSW & SA)
New Document: Transfer of Interests (SA)

PEXA Projects (PoT & MoT) — Release 5.3.0 | 16 April 2019

Saysa — Tue, 09 Apr 2019 00:08:17 GMT

PEXA is pleased to present the release of PEXA Projects 5.2.0 (PoT & MoT), scheduled for business go live 16 April 2019.

PEXA Release 9.1.2 | 8 April 2019

Saysa — Thu, 11 Jul 2019 04:12:18 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 9.1.2, scheduled for business go live 8 April 2019.

PEXA Projects (PoT & MoT) — Release 5.1.0 | 4 March 2019

Saysa — Thu, 11 Jul 2019 04:12:35 GMT

PEXA is pleased to present the release of PEXA Projects 5.1.0 (PoT & MoT), scheduled for business go live 4 March 2019.

PEXA Release 9.1.1 | 4 March 2019

Saysa — Thu, 07 Mar 2019 05:21:40 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 9.1.1, scheduled for business go live 4 March 2019.

PEXA Projects (PoT & MoT) — Release 5.0.0 | 4 February 2019

Saysa — Thu, 11 Jul 2019 04:13:48 GMT

PEXA is pleased to present the release of PEXA Projects (PoT & MoT), scheduled for business go live 4 February 2019.

PEXA Release 9.1 | 4 February 2019

Saysa — Thu, 11 Jul 2019 04:14:18 GMT

PEXA is pleased to present a minor release of the PEXA System, Release 9.1, scheduled for business go live 4 February 2019.

PEXA Projects (PoT) — Release 4.4.0 | 19 December 2018

Saysa — Thu, 11 Jul 2019 04:14:35 GMT

PEXA is pleased to present the release of PEXA Projects (PoT) — Release 4.4.0, scheduled for business go live 19 December 2018.

PEXA Release 9.0.1 | 10 December, 2018

Saysa — Tue, 11 Dec 2018 03:02:54 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 9.0.1, scheduled for business go live 10 December 2018.

PEXA Projects (PoT and MoT) — Release 4.3.0 | 26 October 2018

Saysa — Thu, 11 Jul 2019 04:14:52 GMT

PEXA is pleased to present the release of PEXA Projects (PoT and MoT) — Release 4.3.0, scheduled for business go live 26 October 2018.

PEXA Release 9.0 | 5 November 2018

Saysa — Thu, 01 Nov 2018 23:58:38 GMT

PEXA is pleased to present a major release of the PEXA System, Release 9.0, scheduled for business go live 5 November 2018.

Key Highlights

Reduce automated reschedule time from 90 minutes to 30 minutes
Ready to Sign – Manual Allocation of Workspace for signing
Workspaces Summary Revamp

PEXA Projects (PoT) | 8 October 2018

Saysa — Thu, 11 Jul 2019 04:15:12 GMT

PEXA is pleased to present the release of PEXA Projects (PoT), scheduled for business go live 8 October 2018.

PEXA Release 8.1.2 | 8 October 2018

Saysa — Fri, 05 Oct 2018 00:30:35 GMT

This maintenance release of the PEXA system, Release 8.1.2, will focus on defects and therefore no notes will be published. Release 8.1.2 is scheduled for business go live 8 October 2018

PEXA Projects (PoT) | 9 August 2018

Saysa — Thu, 11 Jul 2019 04:15:28 GMT

PEXA is pleased to present the release of PEXA Projects (PoT), scheduled for business go live 9 August 2018.

PEXA Release 8.1.1 | 3 September 2018

Saysa — Fri, 24 Aug 2018 07:50:59 GMT

PEXA is pleased to present a maintenance release of the PEXA System, Release 8.1.1 scheduled for business go live 3 September 2018.

PEXA Release 8.1 | 6 August 2018

Saysa — Thu, 11 Jul 2019 04:15:44 GMT

PEXA is pleased to present the minor release of the PEXA System, Release 8.1, scheduled for business go live 6 August 2018.

PEXA Release 8.0.2 | 9 July 2018

Saysa — Thu, 23 Aug 2018 23:53:16 GMT

PEXA is pleased to present the maintenance release of the PEXA System, Release 8.0.2, scheduled for business go live 9 July 2018.

PEXA Projects (PoT & MoT) | 7 June 2018

Saysa — Thu, 11 Jul 2019 04:16:01 GMT

PEXA is pleased to present the release of PEXA Projects (PoT & MoT), scheduled for business go live 7 June 2018.

PEXA Release 8.0.1 | 18th June, 2018

Saysa — Thu, 07 Jun 2018 23:22:03 GMT

PEXA is pleased to present the maintenance release of the PEXA System, Release 8.0.1, scheduled for business go live 18 June 2018.

PEXA Release 8.0 | 21 May 2018

Saysa — Thu, 07 Jun 2018 23:44:06 GMT

PEXA is pleased to present the next release of the PEXA System, Release 8.0, scheduled for business go live 21 May 2018.

Key Highlights

Settlement notification
Document error guidance
Displaying additional details on the transfer screen

PEXA Release 7.1.2 | 23 April 2018

Saysa — Mon, 23 Apr 2018 02:16:47 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.1.2, scheduled for business go live 23 April 2018.

PEXA Release 7.1.1 | 12 March 2018

Saysa — Fri, 09 Mar 2018 00:15:44 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.1.1, scheduled for business go live 10 March 2018.

In this maintenance release, we've made a number of improvements to Workspaces and lodgement verification to help you process transactions more efficiently.

PEXA Projects (MoT) | now available

Saysa — Thu, 11 Jul 2019 04:16:10 GMT

PEXA is pleased to present the release of PEXA Projects (MoT).

Bulk Discharge capability - VIC

You can now efficiently bulk create Discharge documents across multiple Workspaces. Previously, bulk Discharge capability was supported only in NSW; this feature has now been extended to Victoria. Instead of individually creating a Discharge document in each Workspace, a Mortgagee on Title can now choose to generate Discharge documents across multiple selected Workspaces with just one click. This saves you time and improves productivity.

PEXA Release 7.1 | 5 February 2018

Saysa — Wed, 06 Jun 2018 00:47:04 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.1, scheduled for business go live 5 February 2018.

Key Highlights

Enable the new Adjustments and Payments tab in the Financial Settlement Schedule for all Practitioners
Respond to a conversation directly from the Dashboard
Enhancements to Workspace Invitations
Enhancements to Responsible Subscriber
Ability to manage Funds Required to Settle Amount

PEXA Release 7.0.1 - 4 December 2017

BrettCS — Thu, 30 Nov 2017 02:48:38 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.0.1, scheduled for business go live Monday 4 December November. In this release, PEXA introduces secondary lodgement verification.

PEXA Release 7.0 - 6 November, 2017

EmilyBilling — Mon, 30 Oct 2017 05:19:54 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.0, scheduled for business go live Monday 6 November.

To prepare for these upgrades, the PEXA platform will be offline:

UPDATED: 10am - midnight on Saturday 4 November 2017 (AEDT)

In this release, PEXA introduces the following enhancements:

Key Highlights

Only the Responsible Subscriber is now required to sign Lodgement Instructions

PEXA has reduced the amount of signing and resigning by implementing a new lodgement instructions rule. This new rule ensures that only the subscriber who is responsible for the Workspace, as noted as Responsible Subscriber in the Lodgement Instructions, will be required to sign the Lodgement Instructions.

Efficient Signing: View all Workspaces that documents/FSS ready for signing. Allow you to sign and navigate to the next workspace that is ready for signing

We have introduced a new Ready to Sign Dashboard. This Dashboard displays all Workspaces that have either documents or FSS to sign, or both. You can select the Workspaces you wish to sign (or select all Workspaces on the page) and click on the ‘Sign Selected’ button to begin signing.

Files can now be attached to a National Mortgage (NSW & SA)

In NSW and SA additional terms and conditions can now be uploaded in PDF format to the Files screen and attached to a National Mortgage.

New document in Victoria – Standalone Survivorship Application (VIC)

PEXA now supports a standalone Survivorship Application in Victoria. In this release, the following scenarios are supported:

Standalone Survivorship
Survivorship with Discharge
Survivorship with Caveat

New Document in South Australia – Encumbrance and Discharge of Encumbrance (SA)

PEXA introduces the ability to lodge an Encumbrance and Discharge an Encumbrance in SA. Following this release, you will see the new roles of Encumbrancee on Title and Incoming Encumbrancee when creating a new Workspace in PEXA. This functionality also supports the uploading and attaching of supporting Covenants via the Files screen.

Additional Enhancements

National

Accepting and Changing Settlement Date and Time
Ability to invite a Subscriber to join a Workspace if they have the same ABN as the Subscriber sending the invitation (i.e. a Retail branch of a bank can invite a ‘masked’ Commercial branch of the same bank)
Manually assign a Workspace to a workgroup on accepting an invitation to join a workspace
Select filters on the ‘Ready to Sign’ Dashboard and retain these filters until they are cleared
Incoming Mortgagees can now view a rendered Transfer
Edit the commercial transaction flag
Allocate a Workspace to a workgroup based on the commercial flag
Secondary Lodgement Verification

Please note that implementation of the Secondary Lodgement Verification functionality may be delayed and PEXA will advise once this functionality becomes available.

Allocate a Workspace to a workgroup based on the transaction type (transfer/non-transfer) (added 9 Oct)
View the transaction Type (Transfer/Non-Transfer) on receiving an invitation to join a workspace (added 9 Oct)

Victoria (VIC)

No Nomination required when Transacting Party is CT Controller (VIC)
Change to Issuing Instructions - Represented Party (VIC)
Ability to perform Title verification using Lot on Plan in Victoria (VIC)
Ability to receive interest in land from Vic Land Registry (VIC)
Removal of restrictions on ability of sole traders to represent themselves (VIC)

New South Wales (NSW)

NSW Certificates of Title – Transition to Electronic, CT Direction no longer required for NSW
Enable NSW Titles, currently out of scope for transactions, to still be consented to in PEXA (NSW)

Queensland (QLD)

Ability to transact on titles held in a Capacity in QLD

Full details of all enhancements can be read below.

Only the responsible subscriber is REQUIRED to sign lodgement instructions

PEXA has reduced the amount of signing and resigning by implementing a new lodgement instructions rule. This new rule ensures that only the subscriber who is responsible for the workspace, as noted as Responsible Subscriber in the Lodgement Instructions, will be required to sign the Lodgement Instructions.

Benefits:

Only the Responsible Subscriber will be required to sign
Only the Responsible Subscriber will be required to resign when Lodgement Instructions are unsigned due to actions from other Subscribers in the Workspace

Changes:

A reduced signature count is now displayed next to the Lodgement Instructions

Only the Responsible subscriber will be presented with the Lodgement Instructions to sign in the signing screen

Don’t forget even if you create the first document and are defaulted to Responsible Subscriber, it is easy to push or pull the role to other Subscribers within the Lodgement Instructions

Dealing Requirements in VIC: The only exception to the above rules is where a dealing requirement is added in Victoria. In this case, all participants in the Workspace will be required to sign the Lodgement Instructions as they do today.

files can now be attached to a national mortgage in nsw and sa

In NSW and SA additional terms and conditions can now be upload in PDF format to the Files screen and then attached to a National Mortgage.
The National Mortgage document supports free text terms and conditions up to 4000 characters and PDF file attachments for more detailed or bespoke terms and conditions. For instructions on how to do this please see the help article Attach a PDF file to National Mortgage in NSW and SA.

new document : standalone Survivorship application (VIC only)

PEXA now supports a standalone Survivorship Application in Victoria. If a joint tenant on a property title passes away, then the surviving proprietor should make an application to the Land Registry to have the deceased’s name removed, so that only the surviving proprietor’s name is on title.

For information on how to do this, please refer to the help article Standalone Survivorship Application.

Note: For Release 7.0 the following scenarios are supported:

Standalone Survivorship
Survivorship with Discharge
Survivorship with Caveat

In February 2018 (Release 7.1), Survivorship with a Transfer document in the same workspace will be supported. During the interim period, please complete a standalone survivorship workspace in advance of a transfer workspace.

Should you inadvertently create a transfer workspace that requires a Survivorship, create an additional workspace and lodge the Survivorship, and the request Land information resupply after successful registration of the Survivorship.

new document : Encumbrance and discharge of encumbrance (sa)

PEXA introduces the ability to lodge an Encumbrance and Discharge an Encumbrance in SA.

An encumbrance can be registered on a title as a restriction regarding the use of the land. It is an agreement creating various obligations on the parties, restricting or forbidding certain acts on the property.

When purchasing a property in a recently developed area, an encumbrance in favour of the developer often appears against the title of the property. Many encumbrances aim to maintain uniformity within the development and are applicable to each and every property in the area. Encumbrances can be seen as a benefit, as they help maintain consistency with certain types of developments.

Other encumbrances can be ‘lifted and replaced’. As the terms specify, they do not run with the title. The existing encumbrance is discharged as part of settlement (i.e., lifted) and a new encumbrance in the purchaser’s name in similar terms is registered at settlement (i.e., replaced).

Following the R7 release, you will see the new roles of Encumbrancee on Title and Incoming Encumbrancee when creating a new workspace in PEXA. This functionality also supports the uploading and attaching of supporting Covenants via the Files screen.

For information on how to do this, please refer to the help article Encumbrance and Discharge of Encumbrance.

efficient signing : view all workspace documents/fss in a new dashboard that are ready for signing

We have introduced a new ‘Ready to Sign’ Dashboard. This Dashboard displays all Workspaces that have either documents or FSS to sign, or both.

This Dashboard includes a Lodgement Type column which classifies workspaces as having documents that can be lodged ‘Prior to Settlement’ (i.e. Priority Notices, Nominations etc.), at ‘Settlement’ or ‘Standalone’.

You can also select how many records you want displayed on the ‘Ready to Sign’ dashboard (i.e. 5, 10, 15, 20 or 25 workspaces can be displayed).

You can select the Workspaces you wish to sign (or select all workspaces on the page) and click on the ‘Sign Selected’ button to begin signing.

When you click on the Sign Selected button, you will be taken to the signing screen of the first selected workspace. From there you can:

View additional identifying information (shown at the top of the below screen grab)
View how many workpsaces you have to sign and how many have been signed
View the rendered transfer
Click the ‘Sign and Next’ button which will sign the You will them be directed to the next workspace that was selected from the Dashboard.
‘Skip’ signing of a workspace and navigate to the next Workspace that was selected from the Dashboard.

efficient signing : select filters on the "Ready to sign" dashboard and retain these filters until they are cleared

The ‘Ready to Sign’ Dashboard is the first screen in PEXA where filters are retained if you navigate away from the screen. This means that if you set a filter and navigate away from the screen, the filters will still be in place when you return to the screen. You can select Clear Filters to remove the filter and show all workspaces that are ready for signing.

A red triangle in the corner of the column header identifies if there is a filter on.

accepting and changing settlement date and time

It is now easier for you to accept the settlement date and time, and change the settlement date and time. We have exposed the buttons for these two actions in the Financial Settlement screen.

Ability to invite a subscriber to join a workspace if they have the same abn as the subscriber sending the invitation

We have introduced the ability for a Financial Institution to invite a ‘masked’ Subscriber (i.e. a Subscriber that can’t be located via the Subscriber search) to join a workspace if they have the same ABN.

For example: If a Retail arm of a bank invites the Business/Commercial arm (who are masked from Subscriber searches) to join a workspace to provide source funds for a residential/commercial transaction.

manually assign a workspace to a workgroup on accepting an invitation to join a workspace

We have introduced the ability to assign a workspace to a workgroup at the point of accepting an invitation to join the workspace.

Previously, Workspaces have been automatically assigned to a workgroup based on the Workspaces criteria and the user could change the workgroup via the workspace settings if required.

As shown below on the Workspace invitation screen, you can now select the relevant workgroup upon accepting the invitation.

incoming mortgagees can now view a rendered transfer

Members in the role of the Incoming Mortgagee will be able to view the rendered Transfer document once it has a document status of Prepared.

This will allow the Mortgagee to view the consideration and ownership percentage that the solicitor included in the Transfer document. This will assist them in verifying that these details match that of the loan agreement.

edit the commercial transaction flag

Members in the role Mortgagee on Title, Incoming Mortgagee, Consentor, CT Controller and Source Funder will have the ability to change the Commercial transaction flag if they mark the workspace incorrectly when creating/joining a Workspace.

You can change this flag from the Workspace Settings. When the flag is changed the Category column of the ‘Your Dashboard’ is updated to either Retail or Commercial.

allocate a workspace to a workgroup based on the commercial flag

Members in the role of the Incoming Mortgagee, Mortgagee on Title, Consentor and CT Controller will have the ability to include the commercial transaction flag as part of the criteria for assigning workspaces to workgroups. This means that when creating or joining a workspace that is flagged as commercial (or not) the workspace will automatically be assigned to the workgroup as defined by the workgroup rules.

secondary lodgement verification

Please note that implementation of the Secondary Lodgement Verification functionality may be delayed and PEXA will advise once this functionality becomes available.

To mitigate issues when a Land Registry is unavailable and a final signature is applied on the day of settlement, PEXA will now perform a Secondary Lodgement Verification on each Document in the Lodgement Case.
PEXA currently requires a successful Lodgement Verification to be performed against each Document in the Lodgement Case in order to progress the Lodgement Case Status to ‘Ready’. When there is an unexpected outage with the land titles office, PEXA is currently unable to progress any Lodgement Case Statuses to ‘Ready’ as a successful Lodgement Verification Result has not been received, resulting in documents remaining in ‘Verifying’ status:

Any outages with the Land Registry when final signatures are applied to documents on the day of financial settlement will stop these Workspaces from reaching ‘Ready’ status until such time that the Land Registry’s systems are available once again.

To mitigate issues when a Land Registry is unavailable and a final signature is applied on the day of settlement, PEXA will now perform a Secondary Lodgement Verification on each Document in the Lodgement Case. Once PEXA determines that communications could not be established with the Land Titles Office, the new feature will allow a Lodgement Case to progress to ‘Ready’ where:

The latest Lodgement Verification Result is successful for each Document in the Lodgement Case, and
No Document data has changed since that last Lodgement Verification was performed.

When the Financial Settlement Schedule also reaches ‘Ready’ status, then the Workspace’s status will be ‘Ready/Ready’ and settlement will initiate once the Workspace reaches its scheduled Settlement Date and Time. If the Land Registry’s systems are still unavailable at the time of Lodgement, PEXA will invoke Lodgement Override and proceed with settlement. Lodgement will continually be re-attempted until such time that the Land Registry’s systems are available once again.

Where the Secondary Lodgement Verification has been successful, the Document Status will be updated to ‘Signed - Secondary Lodgement Verification’:

When a document is expanded, an informational message is also provided to indicate that a Secondary Lodgement Verification has been performed:

Other items to note:

Where a successful Lodgement Verification Result is returned from the Land Registry after the Secondary Lodgement Verification has been performed, PEXA will update the Documents in the Lodgement Case accordingly with the result from the Land Registry.
To ensure all Lodgement Cases have the latest successful Lodgement Verification Result captured, PEXA will run a Lodgement Verification the evening prior to the workspace’s scheduled settlement date where document data has changed. Lodgement Verification will only be performed on Lodgement Cases in ‘Prepared’ status only.

allocate a workspace to a workgroup based on the transaction type (transfer / non-transfer)

You now have the ability to include the Transaction type (transfer/non-transfer) flag as part of the criteria for assigning workspaces to workgroups. This means that when creating or joining a workspace that is flagged as having a transfer, the workspace is automatically assigned to a workgroup as defined by the workgroup rules.

view the transaction type (Transfer/non transfer) on receiving an invitation to join a workspace

You can now view if an invitation you receive includes a Transfer or not. This will assist you in determining the nature of the transaction before responding to the invitation.

no nomination required when transacting party is ct controller (vic)

From this release, Land Victoria will no longer require a Nomination if the CT Controller is a participant dealing in any of the documents in the lodgement case. This change should result in great time savings for all members operating in Victoria. This will benefit members who usually prepare Nominations, as well as reduce the disruption caused to other members by Nominations being lodged on the day of settlement.
For example:

Where a Mortgagee on Title creates a Discharge document, assuming they are the CT Controller, they will no longer be required to also provide a Nomination. This will apply to standalone Discharges, Refinances and Transfers.
Where a Panel Solicitor represents a Panel Master in a Workspace in the role of Mortgagee on Title (or any other role), and assuming the Panel Master has transferred CT Control to their Panel Solicitor, then the Panel Solicitor will no longer be required to provide a nomination.
Where a Conveyancer or Solicitor represents an owner of an unencumbered property, assuming the Conveyancer or Solicitor is the CT Controller, they will no longer be required to also provide a nomination.

This feature is not automatic. To use this feature, please confirm current CT Controller via the Land titles screen for the titles in the workspace.

change to issuing instructions - represented party (vic)

A change to the Issuing instructions, in your Lodgement instructions document, will allow represented parties to be given CT Control, assuming these parties are PEXA Subscribers.

This will remove the need to either issue the CT to paper and maili it to the Panel Master, or issuing CT Control to the Panel Solicitor and then transferring that control to the Panel Master in a separate Workspace.

For example:

Where a Panel Solicitor represents a Panel Master in a Mortgage transaction, the Panel Solicitor will be able to issue CT Control to the Panel Master at the end of the transaction by selecting the Panel Master in the "CT Issued to" field in the Lodgement Instructions.

ability to perform title verification using lot on plan in victoria (vic)

In a Victorian workspace, you can add a new Land Title by either using the Title Reference or the Lot/ Plan details. You can now enter structured Plan details when workspaces are created on a Parent Title.

Using the lot on plan details, you can now trigger a land title verification with the Land Registry through PEXA. The functionality allows workspace participants to add a title on the workspace using Lot on Plan details.

ability to receive interest in land from Vic land registry (vic)

In Victoria, you can now display interest in land details (Leases and Sub-Leases) on the Land Titles screen. To inform you on all interests on the title, please refer to the new Other Interests section on the Land titles screen.

removal of restrictions on ability of sole traders to represent themselves (vic)

Land Use Victoria have updated their verification rules to allow Victorian Sole Traders to Self-represent.

NSW Certificates of Title – Transition to Electronic, ct direction no longer required for nsw (nsw)

The Issuing Instructions for Lodgement Instructions in NSW will now have CT Direction set to “Issue CoRD and do not print CT” and the Party Issued with CoRD set to “Party Represented by Responsible Subscriber”.

enable nsw titles, currently out of scope for transactions to still be consented to in pexa (nsw)

From July 1 2017, NSW does not allow Australian Deposit-taking Institutions (ADI’s) to issue paper titles. As a result, ADI’s are required to lodge electronic CoRD Consent to dealings that will be conducted in the paper channel. To support this, in a NSW workspace in the role of Consentor, you will still be able to create and lodge Consent even if the title is not electronically tradeable

ability to transact on titles helD in a capacity in qld

PEXA now supports titles held in capacity to be transacted (Transfer, Mortgage and Caveats) in QLD. Previously, only Discharges were supported.

The following capacities will now be returned in RIS and displayed in the Land Titles and Participant screens:

Trustee
Personal Representative

Where the Party Capacity is Trustee, the Trust Name will also be supplied to the QLD OSR as part of the Stamp Duty Verification process.

PEXA Release 7.0 - 6 November, 2017

BrettCS — Wed, 22 Nov 2017 23:17:56 GMT

PEXA is pleased to present the next release of the PEXA System, Release 7.0, scheduled for business go live Monday 6 November.

In this release, PEXA introduces the following enhancements:

Key Highlights

Only the Responsible Subscriber is now required to sign Lodgement Instructions
Efficient Signing: View all Workspaces that documents/FSS ready for signing. Allow you to sign and navigate to the next workspace that is ready for signing
Files can now be attached to a National Mortgage (NSW & SA)
New document in Victoria – Standalone Survivorship Application (VIC)
New Document in South Australia – Encumbrance and Discharge of Encumbrance (SA)

Additional Enhancements

National

Accepting and Changing Settlement Date and Time
Ability to invite a Subscriber to join a Workspace if they have the same ABN as the Subscriber sending the invitation (i.e. a Retail branch of a bank can invite a ‘masked’ Commercial branch of the same bank)
Manually assign a Workspace to a workgroup on accepting an invitation to join a workspace
Select filters on the ‘Ready to Sign’ Dashboard and retain these filters until they are cleared
Incoming Mortgagees can now view a rendered Transfer
Edit the commercial transaction flag
Allocate a Workspace to a workgroup based on the commercial flag
Secondary Lodgement Verification ** (Please note: This feature will now be delayed until Release 7.1.0)
Allocate a Workspace to a workgroup based on the transaction type (transfer/non-transfer) (added 9 Oct)
View the transaction Type (Transfer/Non-Transfer) on receiving an invitation to join a workspace (added 9 Oct)
Automatically generate a conversation when a Subscriber adds or changes a settlement date or time in a workspace (added 10 Nov)

Victoria (VIC)

No Nomination required when Transacting Party is CT Controller (VIC)
Change to Issuing Instructions - Represented Party (VIC)
Ability to perform Title verification using Lot on Plan in Victoria (VIC)
Ability to receive interest in land from Vic Land Registry (VIC)
Removal of restrictions on ability of sole traders to represent themselves (VIC)

New South Wales (NSW)

Post Bulk Conversion activities, CT Direction no longer required for NSW
Enable NSW Titles, currently out of scope for transactions, to still be consented to in PEXA (NSW)

Queensland (QLD)

Ability to transact on titles held in a Capacity in QLD

PEXA Release 6.1.1 - 11 September 2017

BrettCS — Fri, 08 Sep 2017 02:03:50 GMT

PEXA is pleased to present the next release of the PEXA System, Release 6.1.1, scheduled for business go live Monday 11 September. (updated 15/08)

In this release, PEXA introduces the ability to:

Request CT Control from a Panel Master (CT Control Pull scenario)
Mark a conversation thread as being actioned
Mark a conversation message as unread, so I can identify it as outstanding item
Display details on the Participant screen when an invitation has been forwarded to another subscriber
View the contents of an invitation after it has been accepted
Display a simple call to action on the Participants screen (updated 8/09)
Additional details added to Settlement Payment Financial Operations - Destination and Source - Reports (updated 8/09)

PEXA Release 6.1- 24 July 2017

BrettCS — Wed, 02 Aug 2017 04:43:06 GMT

PEXA is pleased to present the next release of the PEXA System, Release 6.1, scheduled for business go live Monday 24 July 2017.

In this release, PEXA introduces the ability to:

Process a new National Mortgage form in NSW, QLD, SA and WA.
Transfer CT control via the Transfer of CT document
Flag a workspace as being associated to a commercial transaction, assisting financial institutions to route and complete work relevant to their business unit.
Select more than one title when sending an invitation
Marking conversations as read [updated 28 June]
Adding a Source Financial Line Item and where a Transaction description was available, that field is now mandatory (updated 02 August)

PEXA Release 6.0.1 - 12 June 2017

BrettCS — Mon, 22 May 2017 04:31:28 GMT

PEXA is pleased to present the next release of the PEXA System, Release 6.0.1, scheduled for business go live Monday 12 June 2017. In this release, PEXA introduces a new National Mortgage form in Victoria.

PEXA Release 6 - 29 May 2017

BrettCS — Thu, 07 Dec 2017 04:45:50 GMT

PEXA is pleased to present the next release of the PEXA System, Release 6, scheduled for business go live Monday 29 May 2017. In this release, PEXA introduces:

Improvements to Subscriber Search
Source Funder
New certification statements
Linked simultaneous lodgements
Improvements to unread conversations screen
The “User’s Signing Role” option which is to be added to the user records in VIC and QLD
Authorised settling acccount
File Upload improvements
An expansion to the VIC Folio Types eligible for electronic lodgement (added to notes on May 23)
Auto Balance

PEXA Release 5.1.1 - 3 April 2017

BrettCS — Thu, 16 Mar 2017 02:28:35 GMT

PEXA is pleased to present the next release of the PEXA System, Release 5.1.1, scheduled for business go live Monday 3 April 2017. In this release, PEXA introduces:

Upload and share files in a PEXA workspace
Improve visibility of lodgement verification results on the Document List Screen
Frequently used direct accounts
Checklist – Discharge Authority

PEXA Release 5.1 – 6 March, 2017 Summary

BrettCS — Thu, 02 Mar 2017 05:35:10 GMT

PEXA is pleased to present the next release of the PEXA System, Release 5.1, scheduled for business go live 6 March, 2017. In this minor release, PEXA introduces:

Changes to settlement resilience and defaulting lodgement override;
VIC – Notice of Acquisition Regulatory Change (part 2);
NSW – Power of Attorney functionality added;
Notification emails – Merging of Workspace Completion emails;
Notification emails – Lodgement Case Examination Completion emails
Invitations – update of declining reasons;
Invitations – addition of optional field to include customer/loan number;
Nominations - Re-wording of VIC Nomination question.

PEXA Release 5.0.2 – 6 February, 2017 Summary

BrettCS — Sun, 29 Jan 2017 22:03:53 GMT

PEXA is pleased to present details of enhancements and problem fixes which will be available to your business from 6 February, 2017.

PEXA is improving the settlement completion record, alongside improvements to invitation forwarding rules and additional controls over the use of justifications when financial institutions are discharging a mortgage held in a different legal entity name.

PEXA Release 5.0.1 – 12 December 2016

JenMunzer — Thu, 15 Dec 2016 02:55:28 GMT

PEXA is pleased to present the next release of the PEXA System, Release 5.0.1, scheduled for business go live 12 December 2016.
In this minor release, we are introducing a new document type of Priority Notice in VIC, together with some improvements to the email notifications sent from the PEXA System.

PEXA Release 5 – 28 November 2016

BrettCS — Tue, 24 Jan 2017 06:30:12 GMT

PEXA is pleased to present the next release of the PEXA System, Release 5, scheduled for business go live 28 November 2016.
In the November release, we are introducing a new document type of Priority Notice in NSW, together with the new simultaneous linked financial settlement.
The PEXA System has also been enhanced to streamline how you process your transactions.
All of these changes are in direct response to your valued feedback. Please continue to leverage the ideas and feedback portal on the PEXA Community to provide feedback.

PEXA Release 4.1 – 8 August 2016

BrettCS — Mon, 08 Aug 2016 00:44:02 GMT

PEXA is pleased to present the next release of the PEXA System, release 4.1, scheduled for go live (updated date) Monday 8 August 2016.

In the August release, we are introducing a number of improvements, including:

An automated email to you once another subscriber accepts your invitation to join a workspace.
The ability to assign responsibilities to users within your organisation to verify Trust Account Funds, providing greater control with Trust Account usage.
Subscribers in the role of Mortgagee on Title can now link lodgements between two separate workspaces.
An improved search to ensure that you quickly locate subscribers who are on the platform.

Release 4.0.1 - July 4, 2016

BrettCS — Tue, 05 Jul 2016 05:49:09 GMT

Release 4.0.1 (maintenance release) of the PEXA Platform is scheduled for go live 4 July 2016.

This release focuses on a number of minor maintenance improvements, as well as implementing two new larger enhancements:
• Provide the ability for subscribers to send automated notifications to a real estate agent following the successful completion of a settlement in PEXA
• Reword the questions proposed on the Nomination screen to help avoid any confusion

Release 4.0 - 30 May 2016

EmilyBilling — Thu, 07 Dec 2017 04:37:04 GMT

PEXA is pleased to present the next release of the PEXA System, release 4.0, released 30 May 2016.

In the May release, we are pleased to welcome our members in South Australia to the PEXA System. Subscribers active in the jurisdiction of SA can now process mortgage and discharge documents, caveats, and transactions involving financial settlement, including refinances and transfers.

The PEXA System has also been enhanced to streamline how you process your transactions, focusing on improving on screen assistance, in direct response to your feedback.

Release 3.1 February 2016

EmilyBilling — Tue, 31 May 2016 04:18:10 GMT

PEXA is pleased to present the next release of the PEXA System, release 3.1, released 1 February 2016.

For this release:

Completing a caveat in NSW has received improved on-screen help and guidance
Invitations can now be forwarded to other subscribers
Financial Institutions can now specify the type of transactions they are able to process at any given time.

Release 3.0 November 2015

EmilyBilling — Wed, 15 Jun 2016 04:49:07 GMT

PEXA is pleased to present the next release of the PEXA System, release 3.0, on 23 November 2015.

The PEXA System has been enhanced to streamline how you process your transactions in direct response to your feedback.
For this release:

Completing the address details of your clients has been improved
Linked lodgement functionality for Incoming Mortgagees has been added
Visibility to settlement date and time changes has been improved.

Release 2.6 October 2015

EmilyBilling — Tue, 31 May 2016 04:13:32 GMT

PEXA is pleased to present the next release of the PEXA System, release 2.6, on 12 October 2015.

The PEXA System has been enhanced to streamline how you process your transactions, focussing on improving tasks and notifications, in direct response to your feedback.
PEXA has renamed the previous Government Agency subscriber type to Principal Non-Financial Institution (non-FI) Subscriber and provided this subscriber type with the ability to represent themselves in a PEXA Transfer.
We have also added the ability for Panel Masters to authorise Panel Members to contribute funds from the Panel Master’s Exchange Settlement Account (ESA).