Transfer Help Guides are also a great tool that will give you quick and easy steps to assist you in completing your transfer.
Click on the Proprietor on Title video or click here to launch the tutorial in a new screen
Note: This article presumes a general understanding of PEXA Workspaces, roles, and how to navigate in PEXA. If you do not have this background knowledge, we recommend you step through the PEXA Certified content in the Community.
Step by step guide for Proprietor on Title
Before you begin your transaction in PEXA ensure:
You have your clients date of birth
You have the obtained the paper Certificate of Title from your client (where applicable)
Create a new Workspace or accept the invitation to join a Workspace
a. To create a new workspace, select Create New Workspace from the Dashboard.
Ensure you have the following information:
Representative Role: Proprietor on Title
Land title reference (ensure to hit Validate)
Subscriber workspace reference: This is your file name or matter number
Financial settlement required: Yes (select the date and time)
Workgroup: Assign Workspace to a Workgroup
Note: Even if the transfer you are completing does not have a monetary consideration, a financial settlement date and time is required as the applicable PEXA fees, Land Registry lodgement fees and Stamp Duty amount (if applicable) will need to be paid via the workspace.
b. Accepting a Workspace Invitation
Click Invitationsfrom the top Navigation menu to open all invitations requests
Select View to open and review the selected invitation
Complete the details and select Save
Review the Land Title Details
Navigate to the Land Titles screen to review the data that has been returned from the Land Registry to ensure it is as you expect.
Navigate to the Participants screen to represent your client
For the Proprietor on Title select Edit from the Actions column.
Ensure to select I Represent this Party, complete the details for your client and select Save.
Invite Participants (if you created the Workspace)
On the Participants screen select Invite Participant to invite the Incoming Proprietor into the Workspace
Complete the details and select Save
Create the CoRD Holder Consent
Once the Transfer document has been created you will need to create the Consent document. Proceed to the Documents screen > Create Document > Consent
For further information on completing Consents please select here.
Sign the Documents
Once the Document Verification Result for each document is Successful you are ready to sign.
From the Actions column, select Sign next to the Transfer.
Note: Ensure to sign the:
Complete the Financial Settlement Statement
Proceed to the Settlement screen > Adjustments and Payments > Add Destination
Ensure to add all destination line items
Note: Ensure to complete the Destination Fund Details and Payment Details
For Rates and Third-Party Beneficiary line items you are required to select the IncomingProprietor as the Associated Subscriber
a. Verify the funds by selectingVerify from the Actions column.
b. Authorise Trust Funds by selecting Authorise Funds from the Actions column.
9. Monitor the Workspace
Monitor the workspace via the Workspace Summary screen. Once all participants have completed all outstanding tasks the workspace will move to Ready/Ready
For further details on why your settlement may not be in a Ready/Ready status please click here.
If your Workspace is not at a Ready/Ready status at the scheduled settlement date and time, settlement will automatically be pushed back by 30 minutes to allow the outstanding tasks to be completed.
If a Positive Title Activity Check is identified before settlement, the Incoming Proprietor will need to acknowledge the Positive Title Activity Check before the settlement can proceed. For further information please click here.