Community home
Menu
  • PEXA Certified Expand

    PEXA Certified

    This program will give you an introduction to PEXA, how it works and how it can help you transform your business processes.

    Discover More
    • Getting Business Ready
    • System Set Up
    • Transacting in PEXA
  • Help Centre Expand

    Help Centre

    Here you’ll find more than 230 help articles and videos to assist you.

    Discover More
    • Help Articles
    • Help Videos/PEXA TV
    • PEXA Interactive Demos
    • FAQs
    • Ask a Question
    • PEXA Certified
  • Ask a Question
  • Share your Experience
  • Raise an Idea
  • Blogs Expand

    Read the latest in our blogs.

    Keep up to date with the latest PEXA product releases, and read up on the property blog.

    Discover more
    • Community Blog
    • The Property Blog
    • Security Updates
    • PEXA Product Releases
    • Announcements | Outages etc
    • The Bank Blog
    • Workspaces
      Community
      Register
      Log in
    Apps menu
  • Register / Login

Community Home
Register / Login

Create a Workspace | Help Centre

cancel
Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for 
Search instead for 
Did you mean: 
  • Community
  • :
  • Using PEXA Day to Day
  • :
  • Help Centre
  • :
  • Create a Workspace | Help Centre
Create a Workspace | Help Centre
Category:
  • Workspace Basics
EmilyBilling
EmilyBilling Product Owner
Product Owner
‎01-06-2016 11:14 AM
Topic Options
  • Subscribe to RSS Feed
  • Mark as New
  • Mark as Read
  • Bookmark
  • Subscribe
  • Email to a Friend
  • Printer Friendly Page
  • Report Inappropriate Content
  • Feature this Topic

Last updated: 24 March 2022

Jurisdiction: ALL

 

 

A Workspace is a shared area in PEXA where Subscribers prepare property instruments and settlement documents for a property exchange transaction to effect lodgement and or settlement. A new Workspace is created for each new property exchange and multiple land titles can be added to the one Workspace. Multiple titles may include an Apartment with a separate car space title.

Practitioner view

Prac view TT.png

 

Bank and Panel view

Bank PM view TT.png

 

Information for a New Workspace

 

To create the Workspace, the following key details are required:

  • Jurisdiction: The jurisdiction will default based on your user preferences and is the State in which the land title transaction belongs.
  • Representative Role: This is your role in the Workspace. Refer to the article on Workspace Roles for more details.
  • Panel Master (Optional): Available only if Mortgagee on Title or Incoming Mortgagee is selected as the Representative Role. This setting allows you to select the Panel Master you represent in the transaction and automatically represent the party.
  • Land Title Reference(s): The properties you wish to transact on.
  • Subscriber Workspace Reference: This is your identifier for this Workspace. This could be a reference used in your internal systems or an internal ID to help track the Workspace.
  • Financial settlement required?: If financial settlement is required, you will specify the date and time for the settlement.
  • Workgroup: The team of users assigned responsibility for the completion of tasks within the Workspace.

 

Create a Workspace

 

  1. Click Create New Workspace on the left navigation panel. 
    create_new_workspace.png
  2. Confirm the Jurisdiction for the Workspace is correct. 
    Note: Your jurisdiction defaults from your user preference settings. 
  3. Select the applicable Transaction Type for your matter.
    Note: Some Subscribers may not see the Transaction Type menu. In this case, you will be prompted to select the Representative Role first.
  4. Select a Representative Role. The Representative Role will be your role for this Workspace. The options displayed are determined by the Transaction Type selected.
  5. If you selected Mortgagee on Title or Incoming Mortgagee for the role above, you have the option to select a Panel Master. Selecting  a Panel Master allows you to choose a Panel Master you represent in the transaction so that party representation and name justification (if applicable) is automatically applied in the Workspace.
  6. Enter the Land title reference and click Validate.
    Note:
    • The Land Title Reference is the identifier for the land title your are processing in the Workspace. 
    • All land titles entered into a Workspace are validated with the relevant Land Registry Office. 
    • If the Land Title reference is valid, Land Title address details are automatically populated in the Titles List, except in Victoria where the details are returned when the Workspace is created. 
  7. Enter the Subscriber Workspace Reference. This is an internal reference such as your customer references number or matter number, to help identify the Workspace at a later date. The reference can come from an internal software system, internal record keeping or could be a new reference format. This field allows for any identifier to be entered. For example: “RM:2035467_34”.
  8. If the Workspace contains Financial Settlement: Select Yes to Financial Settlement Required? Enter a Financial settlement date. Enter a Financial settlement time.
  9. Mark all land title references in workspace as parent? Defaults to No.
    An example whereby this question may be answered as Yes is if a developer is subdividing a ‘parent’ property into ‘child’ titles. The parent title is used as a placeholder in the workspace until completion of the development when further titles are assigned.
  10. Request land title data? Defaults to Now.
    This ensures the land title data is returned immediately from the Land Registry. Select Later if your transaction does not require Land Registry data at this point in time.
  11. Select a Workgroup. The Workgroup is the team you wish to assign this new Workspace to. Every Workspace requires at least one Workgroup. 
  12. Select Save. 

Result: The Workspace Summary Screen is displayed, and the Participants can now be added to participate in the property transaction.

 

Create New Workspace Transaction Types.pdf ‏154 KB
  • Tags:
  • create workspace
0 Likes
  • Back to Blog
  • Newer Article
  • Older Article
2 Comments

You must be a registered user to add a comment here. If you've already registered, please log in. If you haven't registered yet, please register and log in.

  • Post a Comment
PEXA

|

Facebook Twitter LinkedIn
  • Support
  • Privacy Policy
  • Terms of Service