Complete these steps for each party you represent in the Mortgage
Create Mortgage Document
Navigate to the Documents screen.
Click on Create Document, and then Mortgage Document to display the National Mortgage screen.
Note: You must have the role of Incoming Mortgagee to be able to create a Mortgage document.
Result: The National Mortgage screen is displayed and pre-populated based on the jurisdiction of the Workspace.
Select Title(s) to include in the mortgage document. You have to select at least one title. Note: You can select more than one title if:
The registered proprietors for each of the titles is the same.
The party capacity of the proprietors is the same.
Review the Estate and Interest of the mortgage.
Complete the mortgagor details. The mortgagor is the party (client) that is taking out the loan. They must exist as a party record in the selected workspace.
Select the Mortgagor type. This indicates whether the mortgagor is an existing Proprietor on Title or Incoming Proprietor.
If Proprietor on Title is selected, the details default based on the information returned from the land registry for the selected titles.
If Incoming Proprietor is selected, the Party record with the role of Incoming proprietor is added. You can then select [Add Proprietor on Title] button to add the existing proprietor on title record returned from the land registry for the selected titles.
Note: If the correct mortgagor is not available, they must be created using the Participants screen. Create or edit a party record to ensure the details are correct.
Ensure the correct Mortgagee is selected. The Mortgagee is the organisation responsible for issuing the loan to the client. This defaults to the Subscriber creating the mortgage document.
Click the Add Mortgagee button to add additional mortgagee records if applicable.
Mortgage Reference and Date
Enter the Mortgage Reference Number. This is the bank reference for the mortgage.
Enter the Mortgage Date to indicate the date the mortgage was signed.
Select the MCP Reference relevant for the mortgage document. This is the reference for your bank’s terms and conditions relative to this document.
Select the Additional Covenants for this mortgage.
Select Yes to enter Additional Covenants free text if required. For example: “All provisions contained in any Memorandum referenced in this Mortgage are incorporated in this Mortgage. If there is an inconsistency between these Covenants and the Memorandum, these Covenants prevails”.
Click Save to complete the new mortgage document.
Result: The new mortgage is saved and the document is displayed in the Documents screen.
If a lodgement case exists within the workspace, the new mortgage document is automatically associated to this lodgement. If no lodgement case existed, then one is automatically created.
If you encounter an "invalid memorandum" error, please insert the memorandum ID without the check digit at the end; e.g. If memorandum ID is AA123456R, then enter as AA123456. For more details, see here.
From the Documents screen, you can:
View the rendered document
Edit the mortgage document
Remove the document
Sign the mortgage document
Submit for lodgement (no financial settlement)
For Victoria, the controller of the Certificate of Title must prepare, sign and lodge a Nomination
For WA where the title is a Duplicate Certificate of Title, the Duplicate Holding Details must be entered via the Lodgement Instructions