Creating a National Mortgage | Help Centre

[EmilyBilling]

Click "I'd like to try it myself"! To launch the tutorial in a new screen, click here. 

Create a new workspace

1. Click on Create New Workspace. 
   
   
   • Role = Incoming Mortgagee
   • Enter Land Title(s) and click Validate.
   • Enter Subscriber Workspace Reference. 
   • No Financial Settlement.
   • Request land title data now.
   • Default Workgroup.
2. Click Save.  

Confirm land title details

1. Navigate to the Land Titles screen.
2. Review the land title details returned from the Land Registry.

Financial Institutions: Confirm Participant details

1. Navigate to the Participants screen.
2. Confirm Participant and Party details.

Practitioners: Create Party

1. Select Create Party
2. Complete Details
3. Select Save

Complete these steps for each party you represent in the Mortgage

Create Mortgage Document

1. Navigate to the Documents screen.
2. Click on Create Document, and then Mortgage Document to display the National Mortgage screen.  

Note: You must have the role of Incoming Mortgagee to be able to create a Mortgage document.

Result: The National Mortgage screen is displayed and pre-populated based on the jurisdiction of the Workspace.

Titles 

1. Select Title(s) to include in the mortgage document. You have to select at least one title.
   Note: You can select more than one title if:
   • The registered proprietors for each of the titles is the same.
   • The party capacity of the proprietors is the same.
2. Review the Estate and Interest of the mortgage.

Mortgagor Details

1. Complete the mortgagor details. The mortgagor is the party (client) that is taking out the loan. They must exist as a party record in the selected workspace.
2. Select the Mortgagor type. This indicates whether the mortgagor is an existing Proprietor on Title or Incoming Proprietor.
   • If Proprietor on Title is selected, the details default based on the information returned from the land registry for the selected titles.
   • If Incoming Proprietor is selected, the Party record with the role of Incoming proprietor is added. You can then select [Add Proprietor on Title] button to add the existing proprietor on title record returned from the land registry for the selected titles.

Note: If the correct mortgagor is not available, they must be created using the Participants screen. Create or edit a party record to ensure the details are correct.

Mortgagee Details

1. Ensure the correct Mortgagee is selected. The Mortgagee is the organisation responsible for issuing the loan to the client. This defaults to the Subscriber creating the mortgage document.
2. Click the Add Mortgagee button to add additional mortgagee records if applicable.

Mortgage Reference and Date

1. Enter the Mortgage Reference Number. This is the bank reference for the mortgage.
2. Enter the Mortgage Date to indicate the date the mortgage was signed.

Mortgage Covenants

1. Select the MCP Reference relevant for the mortgage document. This is the reference for your bank’s terms and conditions relative to this document.
2. Select the Additional Covenants for this mortgage.
3. Select Yes to enter Additional Covenants free text if required. For example: “All provisions contained in any Memorandum referenced in this Mortgage are incorporated in this Mortgage. If there is an inconsistency between these Covenants and the Memorandum, these Covenants prevails”.
4. Click Save to complete the new mortgage document.

Result: The new mortgage is saved and the document is displayed in the Documents screen.

If a lodgement case exists within the workspace, the new mortgage document is automatically associated to this lodgement. If no lodgement case existed, then one is automatically created.

NSW only

If you encounter an "invalid memorandum" error, please insert the memorandum ID without the check digit at the end; e.g. If memorandum ID is AA123456R, then enter as AA123456. For more details, see here.

 From the Documents screen, you can:

• View the rendered document
• Edit the mortgage document
• Remove the document
• Sign the mortgage document
• Submit for lodgement (no financial settlement)

Note:

• For Victoria, the controller of the Certificate of Title must prepare, sign and lodge a Nomination
• For NSW, the controller of the Certificate of Title must prepare and sign a Consent
• For WA  where the title is a Duplicate Certificate of Title, the Duplicate Holding Details must be entered via the Lodgement Instructions