By using secure, encrypted digital signing technology you can electronically sign documents on behalf of your clients. When you use a Digital Certificate to electronically sign in PEXA, you can be confident all signed documents are authentic.
PEXA Digital Certificates are stored on a USB Token. The USB should be inserted into your computer when you need to Sign in PEXA. The Digital Certificate can only be accessed by using a dedicated PIN so that your Digital Certificate remains secure. Your digital signature can only be used by you as only you have the PIN. Any Users who will sign in PEXA will require their own Digital Certificate.
Participation Rule 5.3(b) requires a Representative Subscriber to “take reasonable steps to ensure that a Signer complies with the laws of the Jurisdiction in which the land the subject of the Conveyancing Transaction is situated regarding who can conduct a Conveyancing Transaction and Digitally Sign Registry Instruments and other electronic documents.”
This means that those Users that Digitally Sign Registry Instruments must be legally entitled to do so.
Therefore, if you only want to order one Digital Certificate, the Subscriber Manager should be someone who is legally entitled to Sign Registry Instruments.
How do I get a Digital Certificate?
During your registration, you can apply for a PEXA Digital Certificate or you can purchase one from the other Gatekeeper Accredited Service Provider, Symantec. PEXA will assist you in obtaining your PEXA Digital Certificate once you have commenced registration.
How many Digital Certificates will my organisation need?
All PEXA users required to sign documents and settlement statements will require a Digital Certificate.Any number of people can prepare documents in PEXA but potentially only one person is required to sign them. It depends on your workflow and who you decide can sign.
Before acquiring your first PEXA Digital Certificate you will need to have your identification verified, sign the Digital Certificate Subscriber Agreement and complete the Direct Debit Authority Form.You will then be sent a USB token that has your Digital Certificate on it and your Digital Certificate pin will be sent out separately.
How do I download the Digital Certificate Software?
Once you have received your Digital Certificate, click here for detailed instructions on downloading and installing the Digital Certificate Software on either a Windows or Mac operating system. You will be asked to enter your ABN and company name when downloading the software.
How do I use my Digital Certificate?
Digital Certificates used in PEXA must be stored on an encrypted USB Token. The USB should be inserted into your computer when you need to sign a PEXA document. The Digital Certificate can only be accessed by using a dedicated PIN so that your Digital Certificate remains secure. Your digital signature can only be used by you as only you have the PIN.
How do I order an additional Digital Certificate?
If you already hold a PEXA Digital Certificate and would like to purchase an additional PEXA Digital Certificate(s), you should complete this form.
Completing the Getting Started with PEXA program? See whats next.
Next, take a look at the article Installing your Digital Certificates for more information.