You can now create and lodge Lease documents in a NSW Workspace.
A Lease is a tenancy agreement between the landlord and the tenant that allows the tenant to rent out the property based on the terms and conditions set out in the lease agreement.
In PEXA, a Lease may be lodged:
As a standalone document,
In combination with other documents, such as Transfers or Mortgage Discharges.
Conditions and Provisions
To successfully lodge a Lease through PEXA, a signed copy of the Conditions and Provisions will need to be uploaded and attached to the Lease document.
The following documents may be scanned and uploaded as a single Conditions and Provisions attachment:
Conditions of the Lease
Tenancy Guide (for Retail Leases)
Disclosure Statement (for Retail Leases)
We're currently working on delivering an interactive guided help for you, so watch this space for a Lease (NSW) Walk Thru.
Note: This set of instruction applies to a standalone Lease document. If you are lodging a Lease and a Transfer together in the same Workspace, please ensure financial settlement is included in the Workspace.
Click Edit next to the Proprietor on Title you represent.
Select I represent this party.
Complete the Party Details.
Save the changes.
Repeat Step 3 against all parties you represent.
Invite another participant into the Workspace so they can represent the Lessee (tenant):
Click Invite Participant and invite the other participant in the role of To Deal with an Interest.
Wait for the other participant to:
Accept the invitation via Invitations.
Create and represent the Lessee (tenant) via Create Party.
If a mortgagee is registered on title, then invite the first Mortgagee on Title into Workspace as a Consentor.
Create a Lease document: The Lease document is created by the Proprietor on Title.
Navigate to Documents > Create Document > Lease.
Complete the following fields on the Lease screen: Titles
Specify whether the Lease applies to Whole or Part of the title. If the extent is Part – Lease description, a description of the land affected will be required.
Is this a Sub-Lease of a Lease?: No Note: Sub-leases are currrently not available but will be available in a future release. Once it is available, PEXA will advise through Release Notes.
Lessor Details This section will auto-populate with the Proprietor(s) that are currently registered on title.
Lessee Details This section is auto-populated with the represented Lessee's details.
Lease Details Summarise the terms of the Lease.
Lease Period: Enter the initial lease period in number of years, months, and days.
Option to Renew details: If there is an option to renew, then enter the renew period(s).
Option to Purchase details: Indicate if there is an 'Option to Purchase' for the lease.
Save the Lease document.
Note: Multiple Leases can be created in the same Workspace. If there is more than one Lease, then repeat Step 6 for each lease required.
Attach the Conditions and Provisions to the Lease: A Conditions and Provisions attachment must be signed by both the landlord and the tenant. For information on Conditions and Provisions, see here.
Navigate to Files > Upload Files.
Upload the file:
Browse for the file.
Under Land Registry Attachment File, select Conditions and Provisions.
Complete the other fields as required.
Select Cog > Attach to attach the file to the Lease.
Note: In addition, the following files may also be attached to a Lease document:
Minister's Consent document
Caveators Consent document
Create a Consent: The party who holds control of the title creates the Consent.
View and sign the documents within the Lodgement Case.
The Lease must be signed by both the Lessor and Lessee
The Lodgement Instruction is signed by the lodging party.
For a standalone Lease, when all documents within the lodgement case have been signed by both parties, the responsible party may submit the documents to the Land Registry for lodgement via Cog > Submit for Lodgement.
If there is financial settlement, then both parties must sign the Financial Settlement Schedule. The Lease will be lodged together with all other documents in the lodgement case (including Transfer, if applicable) upon financial settlement.