Last Updated: 07 February 2019
Participation requests are automatically sent in PEXA Projects so invited parties can join a Project.
Proprietors on Title
Proprietors on Title can invite mortgagees to a Project simply by adding mortgagee details when creating a Project. If a Workspace exists and a mortgagee is added to the Project, then PEXA will automatically send a participation request to the mortgagee's Workspace.
Inviting and adding mortgagees to a Project
- Log in to PEXA Projects as Proprietor on Title.
- Click Create New PEXA Project to create a new developer Project.
- Under Mortgagee details, select Yes to Is there a mortgage registered on title?.
- Type the Mortgagee name and PEXA Participant Name of the Mortgagee on Title you’d like to invite to the Project.
Add more Mortgagees on Title if required. - Save the Project.
If a Workspace exists and a mortgagee is added to the Project, then a participation request is sent to the Mortgagee on Title in PEXA Exchange.
The Proprietor on Title can view all the acceptance statuses from their Dashboard. They can also track the status of a participation request that is pending or declined by navigating to Manage Participants > MoT Participation Requests to view Outstanding or declined Participation Requests. The request details, acceptance status, and if applicable, decline reason is displayed on this screen.
Mortgagees on Title
Mortgagee on Title can respond to bulk Workspace participation requests via the Participation Request feature in PEXA Exchange.
Tasks available for Mortgagees on Title:
Responding to participation requests
If a mortgagee has been received a participation request to which they’ve not responded, it appears as a PR notification in the PEXA Exchange Workspace.
Mortgagees on Title and any subscriber wishing to act as a Mortgagee on Title can view pending participation requests via the PRs link in PEXA Exchange. Participation requests will remain pending until the mortgagee responds to it.
NOTE: If auto-representation is required, please see Enabling auto-representation, as this should be conducted before actioning the PRs.
- Log in as Mortgagee on Title.
- If you’re in PEXA Projects, click My MoT Projects > Outstanding Participation Requests, otherwise skip this step.
You’ll be redirected to the PEXA Exchange Workspace. - In PEXA Exchange, click the PRs link.
A list of all pending requests is displayed. - From here, click View to open a participation request and choose one of the following:
- Accept the request to join the Project.
Upon accepting a participation request, the mortgagee is added to all current and future Workspaces for the Project. Mortgagees also have the option to allocate a Workgroup to a specific Workspace. - Decline the request to join the Project.
The mortgagee must provide a reason for declining, which the proprietor can see on the Outstanding or declined Participations Requests screen. Declining the request removes it from the Pending list. Mortgagees remain named in the Project until the proprietor removes them by updating the mortgagee detail. - Forward the request to a panel member or related entity so that they can join the Project.
By forwarding the participation request, the request remains pending until the forwarded member accepts or declines the request.
Once the mortgagee has responded, the proprietor’s dashboard is updated to reflect the acceptance status. The proprietor can view and edit the mortgagee’s details anytime up until the request has been accepted. - Accept the request to join the Project.
Enabling auto-representation
To enable auto-representation, the Mortgagee on Title must set up frequently represented parties in PEXA Exchange.
- In PEXA Exchange, the Mortgagee on Title sets up frequently represented parties.
- Mortgagee on Title accepts the participation request.
- In PEXA Projects, the Proprietor on Title uploads child titles that lists the Frequently Represented Party as the Mortgagee on Title.
- In PEXA Exchange, navigate to the Participants screen and you'll now see that the Mortgagee on Title auto-represents the frequently represent party.
