Updated: 3 February 2020 Jurisdiction: QLD Additional Resources: Help Card
The Transmission application, also known as Application by Personal Representative, is now available in PEXA to QLD Subscribers. If a Sole Proprietor on a property passes away, then a Transmission application can be lodged to appoint a legal representative to an estate. This allows the party or organisation appointed in the capacity of Personal Representative to deal with the Estate.
A Transmission application (QLD) can be lodged:
As a standalone with or without financial settlement, or
In combination with other documents in the Workspace, except a Transfer. In instances where a Transfer is required, you must first lodge and register the Transmission application, and then create a new Workspace to lodge and register a Transfer.
Note: Please ensure you have obtained the Probate before completing this transaction in PEXA. Click here to visit the Land Registry page for more information.
Where a Transmission is required to be lodged over multiple titles, the tenancy type and names on title must be the same on all titles. A name justification can be completed in PEXA for the deceased proprietor if required.
Create a Workspace with the following settings:
Representative role: Incoming Proprietor
Complete the other fields as required.
Review the Land Title:
Check that the tenancy type is Sole Proprietor.
Check the other land title details returned from the Land Registry.
Register the Proprietor on Title as deceased:
Navigate to the Participants
Click Edit Party next to the deceased party’s name.
For Representation, select The Proprietor is deceased.
Add details of death:
Click Add Details of Death.
Enter the Date of death.
Save the changes.
Create the Legal Personal Representative:
Navigate to the Participants screen and then click Create Party.
For Role, ensure Incoming Proprietor is selected.
Under Party Details complete the Legal Personal Representative’s details:
Enter their name, date of birth, and address
For Party Capacity to be recorded on Title, select Personal Representative.
Save the changes.
Create a Transmission document:
Navigate to Documents > Create Document > Transmission.
By default, the Applicant’s Details is pre-populated with the party you created in Step 4.
The Tenancy section is pre-populated with details of the deceased. Ensure that Details of Death are correct. Select Edit Details of death to amend the details if necessary
Add one Evidence Type:
Select an Evidence Type.
Enter the Evidence Details required for the selected Evidence Type.
View, sign, and lodge the documents:
Once the Transmission Application has a Prepared and Successful status, from the Action column, select View to view a render of this document.
Go Back to the Documents screen to sign and lodge the Transmission.