A caveat can be placed on a land title electronically using a new Caveat Document in a PEXA Workspace. A caveat can also be withdrawn, when it is no longer required, using the Withdrawal of Caveat document.
Note: A printable Caveat and Withdrawal of Caveat help card can be found at the bottom of this article - PEXA Caveat Help Card.
Click "I'd like to try it myself"! Or to launch the tutorial in a new screen, click here.
The below depicts the steps involved in withdrawing a caveat.
It’s important to note that the PEXA role is Caveator on Title for the withdrawal of a caveat.
5 Steps in PEXA
Create a new workspace, in the role of Caveator on Title.
Add the applicable land title(s) to the workspace and review the Land Titles screen for all caveat details.
Ensure you represent the correct party using the Participants screen.
Navigate to the Documents screen and add a Withdraw Caveat document.
Sign and lodge the documents with your land registry.
Watch a video or follow the step by step instructions below
How to instructions begin at 50 secs.
Create Withdrawal of Caveat Document
1. Create the Workspace
The representative role is Caveator on Title.
2. Review the Land Title information
Validate that the information returned from the Land Registry is correct and that the caveat you wish to withdraw is registered on the land title.
3. Review Party Details
From the Participant screen, you will need to Edit the Unrepresented party to confirm that you are acting for the client. This is the person who is withdrawing the caveat. Select Edit Party from the Actions cog. Select I Represent this Party and enter in relevant details.
4. Create the Withdrawal of Caveat
Because you selected the role of Caveator on Title, PEXA will know you want to create a withdrawal of caveat. Therefore when you click Create Document you will automatically be taken to the Withdrawal of Caveat screen.
Note: You can also create the withdraw document from the Land Title Screen by clicking the ‘Withdraw’ button. However, first, you must tell PEXA who you are representing in the participant screen.
The caveat dealing number, title, address and caveator details will automatically default.
Save the Withdrawal of Caveat.
Edit the lodgement instructions ensuring the Subscriber details and Client Reference Numberis correct. Note: The Client Reference Number is limited to a maximum of 15 characters. This is a restriction of characters set by the Land Registry, not PEXA. Click Save.
Verification is carried out on the documents by the Land Registry.Wait for the auto refresh to progress the status to Prepared and the Verification Result is at Successful.Once both the lodgement instructions and Withdrawal of Caveat status are at Prepared.View the lodgement instructions rendered document to ensure all information is correct.
Sign both the lodgement instructions and the Withdrawal of Caveat Documents.
You will be asked to Run Java and enter in the Digital Certificate password. Do both when prompted.
5. Submit caveat for lodgement
Select Submit for Lodgement against the lodgement instructions.
Wait for the auto refresh to progress the status to Completed for the lodgement instructions and Registered for the Withdrawal of Caveat document.
Note: You may have to manually refresh the screen to progress from Unregistered to Registered.
You can view your dealing number and the Workspace status is now at Complete and moves to the completed folder in PEXA from the Active Screen on ‘your dashboard’. To view this, navigate to the Workspace Summary screen in the Completed folder.
Completing the Getting Started with PEXA program? See whats next.
Now that you understand how to process Caveats, read the article,Setting up a Trust Account, to learn how to prepare your trust account in PEXA, ready for completing an electronic transfer. If you operate in NSW, you may also want to review the article Preparing a Consent (NSW), or if you operate in QLD, you want to review the article Settlement Notices (QLD).