PEXA is pleased to present a minor release of the PEXA System, Release 10.1.0, scheduled for business go live 05 August 2019.
UPDATE:
- There is no expected outage during the rollout of this release.
- A further 90 Residual documents are activated and available on 22 July 2019.
Key Highlights
- Improved Corrective Payments process (Updated 5 August 2019—link to Community)
- Joining an existing Workspace (Updated 16 July 2019—screenshot)
- Updates to the Model Participation Rules (QLD, SA, VIC) (Updated 16 July 2019—screenshot)
Other features
- Linked Simultaneous Settlements without Funds Flow
- Conversations included in email notifications
- Ability for Panel Member to select Panel Master—PEXA Projects
- Dashboard refresh (Updated 20 August 2019)
- Additional information added to TAC responses (ALL)
- Updates to the Notice of Acquisition (VIC) (Updated 7 August 2019)
- New banner to indicate Complex Assessments (VIC)
- Scope extension for Part Tenancy Transfer (SA) (Updated 30 July 2019)
- WalkMe
- More residual documents activated (Updated 22 July 2019)
- Improved Corrective Payment Process
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PEXA has streamlined the way corrective payments are processed. In most cases, a corrective payment is issued because the wrong account detail was entered, which needs to be rectified.
Previously, when a rejected payment during settlement occurred, the corrective payment process would be initiated by PEXA. The process commenced post-settlement and involved sending an email with an attached form to the Subscriber so they could enter the correct account details. This form would then be sent back to PEXA to facilitate the rectification of payment.
Corrective Payments dashboardFrom this release, we’ve improved the corrective payment process with transaction details now corrected securely via PEXA Exchange. We’ve added a new Corrective Payments dashboard that displays pending, processing, and completed corrective payments. This dashboard is visible only to users who have permission to view and edit corrective payments. An additional corrective payment signing permission, along with a valid digital certificate, is required to digitally sign off on corrected payment changes. This further enhances security, confidence, and allows for tracking of end-to-end process for a particular corrective payment.
If a corrective payment is required for a settlement lodged in PEXA, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment details. Users with Corrective Payments permission can access specific transactions and enter the correct transactions details. Users with Corrective signing permission AND a valid digital certificate can sign off on the changes and submit it to PEXA. Once submitted, PEXA will review and process the corrections as required.
Set up permission for corrective paymentsOnly a Subscriber Manager or Subscriber Administrator has the ability to enable Corrective Payments for users.
As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users and select the relevant check box to assign Corrective Payment permission:
- Corrective payment permission - Users can view and edit corrective changes.
- Corrective signing permission - Users can view, edit, and sign off on corrective changes (provided they have a valid digital certificate).
For details on how to make corrective payments, click here.
(Referencing PEXA PES-2681)
- Joining an existing Workspace
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Upon creating a new Workspace, in instances where a land title is used in another Workspace, the Incoming Proprietors and Proprietors on Title are now given the option to join the existing Workspace instead of creating a new one. This aims to prevent multiple Workspaces from being created for the same transaction.
On joining an existing Workspace, the participants in that Workspace are notified with a banner message across the Workspace Summary screen.
For users of roles other than Incoming Proprietor or Proprietor on Title, if they create a new Workspace and PEXA identifies that the land title is used in another Workspace, they will be presented with the following screen:
(Referencing PEXA FS-4581)
- Updates to the Model Participation Rules (QLD, SA, VIC)
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The Model Participation Rules (MPR), defined by ARNECC, has been updated to include the recognition of an agent (i.e.: administrator or attorney) transacting on behalf of a client.
To support this change, we’ve updated our certifications in PEXA so that it aligns with the updates made in MPR version 5.
When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document:
- Previous: The Certifier has taken reasonable steps to verify the identity of the [transacting party].
- Updated: The Certifier has taken reasonable steps to verify the identity of the [transacting party] or his, her or its administrator or attorney.
Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.
For more information, see here.
(Referencing PEXA LS3-2645, LS3-2644)
- Linked Simultaneous Settlements without Funds Flow
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As part of R10.1.0, PEXA will be creating a new option to create a linked simultaneous settlement without funds flow.
Members will be able to create a linked simultaneous settlement financial line item with a zero-dollar value when setting up their link. This feature will ensure that these Workspaces settle simultaneously (in an all-or-nothing manner) without the need to transfer funds between the settlements.
On the Destination Financial Line Item screen, there is a new check box next to the Amount field. When selected, it allows for a simultaneous settlement to be linked with zero-dollar funds flow.
On the Linked Financial Settlement tab, the ‘Link value’ will be set to ‘No funds flow required’:
(Referencing PEXA SETT-7655)
- Conversations included in email notifications
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The email you receive that notifies you that you have a new conversation will now include the conversation message, which means you no longer need to log in to PEXA to read the conversation.
Details such as the sender, subject, and body of message are included in the email. However, due to security and privacy reasons, sensitive information such as bank account details are redacted from the email. To view the message details in full, log in to PEXA and open the conversation.
(Referencing PEXA UI-26)
- Ability for Panel Member to select Panel Master—PEXA Projects
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This enhancement allows a Panel Member to select a Panel Master whom they represent from a drop-down menu upon accepting the Participation Request.
Please note that the Panel Master must be set up as a frequently represented party prior to accepting the Participation Request to allow for this functionality.
(Referencing PEXA NIK-2172)
- Dashboard refresh
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Note: We’ll be updating the platform design with new fonts and colours. Our members will be progressively upgraded to this by 19 August, so look out for the new enhanced design. For more information, click here.
To provide a better experience for users, the Dashboard screens have been enhanced for accessibility. The improved look and feel have new fonts and colours, resulting in a cleaner user interface.
- The top navigation menu is locked so that the menu items remain visible during scrolling.
- Workspace status is colour-coded for easy Workspace status assessment.
- Shading is applied to active navigation links on the top menu bar.
- Shading is applied to alternate rows to aid visual scanning.
- The WalkMe help widget has a different colour.
- Removed borders from within the table.
(Referencing PEXA UI-1)
- Additional information added to TAC responses (ALL)
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In response to feedback received from our users, we’ve added additional information to the Title Activity Result Details screen so that the TAC response is more meaningful.
If a document categorised as ‘Other’ is returned from the Land Registry, this information is now displayed:
- Document Type
- Document Status
- Dealing Number
- Date and Time
(Referencing PEXA LS4-3485)
- Updates to the Notice of Acquisition (VIC)
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Total Sales Price
As part of a requirement by the VIC State Revenue Office (SRO), the Total Sales Price field requirement in the Notice of Acquisition (NoA) has changed from optional to mandatory.
Where there is one property referenced in a NoA, the Total Sales Price is pre-populated based on the information provided in the Transfer form. This amount is non-editable.
Where there is more than one property referenced in a NoA, and the Total Sales Price includes a monetary value of more than $0, a sales price must be entered for each property.
Principal Place of Residence
To meet with SRO requirements, the following changes have been made to the Principal Place of Residence (PPR):
- You are now required to indicate if a Transferee is claiming a Principal Place of Residence exemption by selecting the Yes/No radio buttons.
- By default, the Principal Place of Residence address is blank and will no longer be pre-populated with an address.
(Referencing PEXA LS4-3920, LS4-4083)
- New banner to indicate Complex Assessments (VIC)
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With the introduction of complex assessments in release 10.0.1, we’ve improved the visibility around Workspaces bound by complex assessment by adding a banner.
This banner appears on the Documents and Stamp Duty screens to all participants in a Workspace and directs you to a Community page where further information is available.
(Referencing PEXA LS3-2613)
- Scope extension for Part Tenancy Transfer (SA)
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As part of R10.1.0, we have worked closely with the SA Land Registry to extend the scope and capabilities of the Part Tenancy Transfer (SA), which was initially released in Release 10.0.0, to allow you to lodge more transaction types in PEXA.
Supported scenarios in PEXA
The following table lists the full scope of the transaction types that may be lodged electronically in PEXA:
Tenancy on Title Transferee Tenancy Scenario Sole Proprietor Tenants in Common - Sole Proprietor partially transferring his/her share to other Incoming Proprietors (not all off).
- Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*.
Joint Tenants - Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*.
Joint Tenants within a Tenancy in Common - Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title as Joint Tenants Inter-se (all off)*.
Tenants in Common Sole Proprietor - Some of the Proprietors relinquishing their share to a single Proprietor.
Tenants in Common - One or more Proprietors transferring Part of or their entire share to an existing Proprietor.
- One or more Proprietors are transferring Part of or their entire share to an Incoming Proprietor.
Joint Tenants - Proprietors transferring their entire share to an existing Proprietor.
- Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type.
Joint Tenants within a Tenancy in Common - Proprietors transferring their entire share to the remaining Proprietors, who then proceed to create a Joint Tenants Inter-se with that share.
- Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with their relinquished shares.
- Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with other Incoming Proprietors with their relinquished shares.
Joint Tenants Sole Proprietor - Some of the Proprietors transferring their shares to a single Proprietor (not all off).
- All Proprietors transferring their shares to a single Proprietor (all off)*.
Tenants in Common - Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type.
Joint Tenants - One of the Proprietors is giving up their share to the remaining Proprietors (not all off)*.
Joint Tenants within a Tenancy in Common - Change in manner of holding: All Proprietors coming back on title in their respective Joint Tenants Inter-se groups.
Joint Tenants within a Tenancy in Common Sole Proprietor - Joint Tenants Inter-se group relinquishing their share to the remaining sole Proprietor on Title.
Joint Tenants within a Tenancy in Common - One of the Joint Tenants in the Joint Tenants Inter-se is relinquishing their share to the remaining Joint Tenants in the same Joint Tenants Inter-se group.
*: ‘all off’ indicates where all Proprietors on Title are relinquishing their Shares in full, as Transferors in the Part Tenancy Transfer.
Members will be able to lodge an electronic Part Tenancy Transfer if their Transfer transaction type is listed above.
If the type of Part Tenancy Transfer is not listed above, then it cannot be lodged as a Part Tenancy Transfer through PEXA.
Unsupported scenarios in PEXA
The full scope of transaction types that are not allowed to be lodge as an electronic Part Tenancy Transfer, is as per the following:
Tenancy on Title Transferee tenancy Scenario Any Any - The Transferee is in any other Capacity besides Elder, Younger, Younger Minor or Minor.
- Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*.
Tenants in Common Tenants in Common Where a Proprietor on Title is not a Transferor but selected as a Transferee with reduced shares. **
Tenancy on Title:
Tenants in Common -A (1/3 Share)
B (1/3 Share)
C (1/3 Share)
New Incoming Proprietor - D
Transferor = A (2/6 Share)
Transferee = C (1/6 Share), D (3/6 Share)
- Italicized = B (2/6 Share)***
Transferee Tenancy:
Tenants in Common –B (2/6 Share)
C (1/6 Share)
D (3/6 Share)
Joint Tenants Tenants in Common The relinquishing Joint Tenants is Transferring their entire interests to the remaining Joint Tenant in the Transferee Tenancy of ‘Tenants in Common’.
The Transferee Tenancy must be a ‘Sole Proprietor’.Tenancy on Title:
Joint Tenants -A, B, C
Transferor = A, B
Transferee = C (1/2 Share)
- Italicized = C (1/2 Share)***
Transferee Tenancy:
Tenants in Common –C (1/2 Share)
C (1/2 Share)
This is a Scenario that is not supported to be lodged physically with Land Services SA.
Joint Tenants within a Tenancy in Common Joint Tenants within a Tenancy in Common The Joint Tenant remaining on Title is in two separate tenant groups.
Tenancy on Title:
Tenants in CommonA & B (jointly hold 1/2 Share)
C & D (jointly hold 1/2 Share)
Transferor = A (1/4 Share)
Transferee = B (1/4 Share)
- Italicized = C and D (jointly hold 2/4 Share)***
= B (1/4 Share)
Transferee Tenancy:
Tenants in Common –B (1/4 Share)
B (1/4 Share)
C and D (jointly hold 2/4 Share)
This is a Scenario that is not supported to be lodged physically with Land Services SA.
Joint Tenants
OR
Joint Tenants within a Tenancy in Common
Any A non-transacting Joint Tenant (also known as ‘Italicized’) is selected as a Transferee in the Part Tenancy Transfer.
Tenancy on Title:
Tenants in CommonA & B (jointly hold 1/2 Share)
C (1/2 Share)
Transferor = C (1/2 Share)
Transferee = A (1/2 Share)
- Italicized = A and B (jointly hold 1/2 Share)***
Transferee Tenancy:
Tenants in Common –A (1/2 Share)
A and B (jointly hold 1/2 Share)
Please Note: This is not currently supported and is expected to be enabled by the end of August.
**: Please note: that you could still lodge this as a Normal Transfer, where you re-create Parties staying on Title as Incoming Proprietors.
***: Italicised text above represent non-transacting parties or residual shares for Proprietors staying on title.
For additional information on the SA Part Tenancy Transfer, please refer to the Part Tenancy Transfer guide here.
(Referencing PEXA LS2-7742, LS2-7458)
- WalkMe
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It's been approximately one year since we launched the integration of WalkMe into PEXA Exchange. Since then, we've developed a number of Walk Thrus to help guide you through completing a transaction. Please note that our Walk Thrus are designed to guide you through the most common scenarios. If your transaction is a little more complex, please refer to our Community articles.
Here's what's new in recent releases:
- Updates to the WalkMe Help widget color scheme (coming R10.1.0)
- Updates to the Stamp Duty Walk Thru (all jurisdictions)
- Walk Thru a Part Tenancy Transfer (NSW) and (SA)
- Walk Thru a Lease (NSW)
For a full list of all our Walk Thrus, check out our Community page.
(Referencing PEXA WM)
- More Residual Documents activated
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An additional 90 Residual Documents will be available under the Victorian Other Documents section of PEXA from Monday 22nd of July. This brings the total number of Residual Documents available in Victoria to 108.
Please see below for the additional instruments:
- ACTION - APPLICATION - AMEND CAVEATOR ADDRESS Transfer of Land Act - section 113
- ACTION - APPLICATION - AMEND INTEREST HOLDER ADDRESS Transfer of Land Act - section 113
- ACTION - APPLICATION - AMEND MORTGAGEE ADDRESS Transfer of Land Act - section 113
- ACTION - APPLICATION - AMEND PROPRIETOR ADDRESS Transfer of Land Act - section 113
- ACTION - APPLICATION - CORRECT ERRORS Transfer of Land Act - section 103
- ACTION - APPLICATION - GROUNDS FOR REFUSAL Transfer of Land Act - section 116
- ACTION - APPLICATION - NEW FOLIO Transfer of Land Act - section 32
- ACTION - APPLICATION - NEW FOLIOS FOR SEPARATELY DISPOSABLE PARCELS Transfer of Land Act - section 32
- ACTION - APPLICATION - REPLACE LOST OR DESTROYED CERTIFICATE OF TITLE Transfer of Land Act - section 31
- ACTION - CAVEAT - FORBIDDING CHANGE OF BOUNDARIES Transfer of Land Act - section 100
- ACTION - CAVEAT - FORBIDDING GENERAL LAW APPLICATION Transfer of Land Act - section 26R
- ACTION - CAVEAT - FORBIDDING REMOVAL OF EASEMENT Transfer of Land Act - section 73
- ACTION - CAVEAT - FORBIDDING VESTING Transfer of Land Act - section 61
- ACTION - GENERAL LAW CONVERSION - NON-SURVEY Transfer of Land Act - section 14
- ACTION - NOTICE - CAVEATOR Transfer of Land Act - section 89A
- ACTION - NOTICE - REGISTERED PROPRIETOR Transfer of Land Act - section 89A
- ACTION - VARIATION OF PRIORITY OF MORTGAGES Transfer of Land Act - section 75B
- ACTION - REGISTRAR'S CAVEAT Transfer of Land Act - section 106
- CHANGE PROPRIETORSHIP - MORTGAGED LEASE Transfer of Land Act - section 68
- RECORD - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 58
- RECORD - AGREEMENT Water Act - section 234
- RECORD - AGREEMENT Water Act - section 244
- RECORD - CHARGE Housing Act - section 67
- RECORD - CHARGE Legal Aid Act - section 47A
- RECORD - CHARGE Proceeds of Crime Act - section 169
- RECORD - COVENANT - NATIONAL TRUST Heritage Act - section 135
- RECORD - COVENANT - HERITAGE COUNCIL Heritage Act - section 134
- RECORD - COVENANT Victorian Conservation Trust Act - section 3A
- RECORD - DECISION Water Act - section 235
- RECORD - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52
- RECORD - NO MORTGAGEE CONSENT - REINSTATE LEASE Transfer of Land Act - section 88A
- RECORD - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B
- RECORD - NOTICE Carbon Credits (Carbon Farming Initiative) Act - section 27
- RECORD - NOTICE Cemeteries and Crematoria Act - section 126
- RECORD - NOTICE Heritage Act - section 54
- RECORD - NOTICE Housing Act - section 110
- RECORD - NOTICE Land Acquisition and Compensation Act - section 10
- RECORD - RESTRICTIVE COVENANT Transfer of Land Act - section 88
- RECORD - STATEMENT Planning & Environment Act - section 110
- REMOVE - AGREEEMENT Forestry Rights Act - section 10
- REMOVE - AGREEMENT - SECTION 173 Planning & Environment Act - section 177
- REMOVE - AGREEMENT Building Act - section 164
- REMOVE - AGREEMENT Conservation Forests & Lands Act - section 72
- REMOVE - AGREEMENT Planning and Environment Act - section 201SLG
- REMOVE - AGREEMENT Water Act - section 237
- REMOVE - AGREEMENT Water Act - section 245
- REMOVE - CHARGE Housing Act - section 67
- REMOVE - CHARGE Legal Aid Act - section 47D
- REMOVE - CHARGE Proceeds of Crime Act - section 169
- REMOVE - CHARGE Retirement Villages Act - section 32
- REMOVE - COVENANT - NATIONAL TRUST Heritage Act - section 135
- REMOVE - COVENANT - HERITAGE COUNCIL Heritage Act - section 134
- REMOVE - DECISION Water Act - section 237
- REMOVE - DECLARATION Housing Act - schedule 6 clause 6
- REMOVE - EASEMENT Transfer of Land Act - section 73
- REMOVE - ENCUMBRANCE Transfer of Land Act - section 106
- REMOVE - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52
- REMOVE - NO MORTGAGEE CONSENT - EASEMENT Transfer of Land Act - section 88B
- REMOVE - NO MORTGAGEE CONSENT - LEASE Transfer of Land Act - section 88A
- REMOVE - NO MORTGAGEE CONSENT - RESTRICTIVE COVENANT Transfer of Land Act - section 88B
- REMOVE - NO MORTGAGEE CONSENT - VARIATION OF EASEMENT Transfer of Land Act - section 88B
- REMOVE - NO MORTGAGEE CONSENT - VARIATION OF LEASE Transfer of Land Act - section 88A
- REMOVE - NO MORTGAGEE CONSENT - VARIATION OF RESTRICTIVE COVENANT Transfer of Land Act - section 88B
- REMOVE - NOTICE - GAIC Planning & Environment Act - section 201UC
- REMOVE - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B
- REMOVE - NOTICE CEMETERIES & CREMATORIA ACT - Section 127
- REMOVE - NOTICE Heritage Act - section 54
- REMOVE - NOTICE Housing Act - section 110
- REMOVE - NOTICE Land Acquisition Compensation Act - section 10
- REMOVE - NOTICE OF ACQUISITION Transfer of Land Act - section 57
- REMOVE - NOTICE Retirement Villages Act - section 39
- REMOVE - RESTRAINING ORDER Confiscation Act - section 27
- REMOVE - RESTRAINING ORDER Proceeds of Crime Act - section 42
- REMOVE - RESTRICTIVE COVENANT Transfer of Land Act - section 88
- REMOVE - STATEMENT Planning & Environment Act - section 110
- REMOVE - WARRANT - SATISFACTION Transfer of Land Act - section 52
- VARY - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 65
- VARY - AGREEMENT - SECTION 173 Planning & Environment Act - section 178
- VARY - AGREEMENT Building Act - section 164
- VARY - AGREEMENT Conservation Forests & Lands Act - section 76
- VARY - AGREEMENT Planning and Environment Act - section 201SLF
- VARY - AGREEMENT Water Act - section 237
- VARY - AGREEMENT Water Act - section 245
- VARY - COVENANT - NATIONAL TRUST Heritage Act - section 135
- VARY - COVENANT - HERITAGE COUNCIL Heritage Act - section 134
- VARY - COVENANT Urban Land Authority Act - section 14
- VARY - COVENANT Victorian Conservation Trust Act - section 3A
- VARY - DECISION Water Act - section 237
- VARY - NOTICE Land Acquisition Compensation Act - section 10
- VARY - RESTRICTIVE COVENANT Transfer of Land Act - section 88
(Referencing PEXA LS1&3)
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