PEXA is pleased to present a minor release of the PEXA System, Release 11.1.0, scheduled for business go live 03 February 2020 10 February 2020.
UPDATE:
- PEXA System, Release 11.1.0, is scheduled for business go live 10 February 2020.
- There is no expected outage during the rollout of this release.
Key Highlights
- New document: Change of Name (WA) (Updated 30 January, 2020)
- Making transacting in PEXA easier
- Enhancements to Tasks (Updated 14 January, 2020)
Other Highlights
All jurisdictions
- New Workgroup column on the Active dashboard
- New User Type column on Manage Users screen
- Updated the Document Reference field in a National Mortgage
- Email notification when Transfer document is un-signed
- Simultaneous Settlement Notifications
WA jurisdiction
- Enhancement to Document type: Mortgage of an Interest (WA) (Updated 20 January, 2020)
- Enhancement to Document type: Mortgage of Part of the Land (WA)
- Enhancement to Document type: Caveat (WA) (Updated 20 January, 2020)
- Extended scope of WA Title (WA) (Updated 31 January 2020)
- Displaying Issuing Details on Document List header (WA & VIC)
- Display of Other Interests (WA)
- Updates to the Model Participation Rules (MPR) extended to WA (Added 15 January, 2020)
- New attachment type:Mortgage (WA) (Updated 31 January 2020)
- New attachment types:Transfer (WA) (Added 31 January 2020)
QLD jurisdiction
- Removal of QLD Compliance Data fields from a QLD Transfer (Updated 31 January 2020)
NSW jurisdiction
VIC jurisdiction
- New document: Change of Name (WA)
-
A Change of Name document is now available in WA. If a party on title or an Interest Holder has changed their name, they can now lodge this document to have their name updated on title.
The Change of Name document can be lodged either:
- Standalone, OR
- Together with a Mortgage, preceding it in lodgement order.
In WA, where a proprietor requires a name justification prior to the lodgement of a Mortgage, a WA 'Change of Name' document will need to be created and signed by a representative of the proprietor.
Please note that the proprietor's representative must complete the Change of Name document.
This means that the Mortgagee will need to invite to the Workspace, a representative of the proprietor. Upon creation of a Change of Name document, the Mortgage will reflect the updated name and both documents can be lodged together in the same lodgement case.
Holders of the following Interest Types can lodge a Change of Name to update their name on title:
- Carbon Covenant Benefit
- Carbon Right
- Caveat
- Charge
- Crown Lease
- Lease
- Mortgage
- Plantation Interest
- Profit-a-Prendre
- Sub Lease
The following optional attachments may be submitted for lodgement with a Change of Name document:
- Australian Securities Investment Commission Certificate
- Change of name certificate
- Citizenship certificate
- Consent letter
- Court Order
- Marriage certificate
- Other
- Statutory Declaration
Create a standalone Change of Name document (high-level steps)
- Create a new non-financial Workspace in the role of:
- Proprietor on Title,
- Mortgagee on Title,
- Caveator on Title, or
- To Deal with an Interest.
- Represent the party who is changing their name:
- Enter their updated name in the Name field.
- Select a Justification reason.
- Create a Change of Name document.
Only parties who are represented and have a name justification will have their details pre-populated here. Check that the pre-populated information is correct and that an address has been provided.
If there are multiple parties with a name justification, then create a change of name document for each party within the same lodgement case. - Save the document.
(Referencing PEXA LS4-3744)
- Making transacting in PEXA easier
-
We are continuously looking at ways to make transacting in PEXA more efficient and to reduce the amount of time it takes to complete a transaction. We have continued this work in R11.1.0 by:
- Removing the cog icon from the Stamp Duty (VIC only), and Land Titles screens so that you can see the next available action instead.
- Defaulting fields where possible to save you time and clicks. In this release, we have defaulted the Title field on the NSW Consent and Caveat documents, the VIC Withdrawal of Nomination and Caveat documents and the Customer Reference on a VIC Caveat
(Referencing PEXA S-5892, FS-5889, FS-5890, FS-6080, FS-5455)
- Removing the cog icon from the Stamp Duty (VIC only), and Land Titles screens so that you can see the next available action instead.
- Enhancements to Tasks
-
For R11.1.0, we have improved some of the Tasks so that they more effectively guide you through your transaction. These enhancements include:
- Updating the Complete Transfer task so that it displays only if a Transfer document is incomplete. In the past, this task has caused much confusion as it continued to display until all other documents and stamp duty were completed.
- Updating the Create Consent task, which previously only displayed for those in the role of Consentor. This task now displays to the Proprietor on Title when there is no Mortgage on Title in the Workspace.
- Updating the VIC Complete Stamp Duty Estimate in Duties Online System task so that it only displays when it is possible to complete your duty assessment in Duties Online.
- Correcting the Signing Financial Settlement task, so it displays when you have dual signing enabled.
- Correcting the Sign Documents tasks, so it displays for QLD users who don't have signing rights.
- We have removed the Create Transfer Task for Workspaces that are marked with the transaction type of Non-Transfer
(Referencing PEXA FS-5754, FS-5851, FS-6065, FS-5753, FS-5939, FS-5768)
- New Workgroup Column on the Active Dashboard
-
We've added a new Workgroup column to the Active dashboard so you can filter and sort by Workgroup. This column provides greater visibility of your team's workload, making it easier to manage.
(Referencing PEXA UI-442)
- New User Type column on Manage Users screen
-
We've added a new 'User Type' column to the Manage Users screen so Subscriber Managers can quickly identify the type of user. Subscriber Managers will now be able to sort and filter by user type. We've also added this column to the Subscriber User Support screen so that member support staff can easily see the user type when taking support calls.
(Referencing PEXA UI-445)
- Updated the Document Reference field in a National Mortgage
-
Some banks have advised us that the Document Reference should be a mandatory field in a National Mortgage. From this release, a Subscriber Manager has the option to enable this as a compulsory field for Financial Institutions.
Enable Document Reference as mandatory field
- Navigate to the Administrator Tools > Manage Subscriber Details screen.
- In the National Mortgage – Set Document Reference to Mandatory section, select Yes. By default, this option is disabled.
- After making the above selection, you can create or edit a National Mortgage document, and the Document Reference will be mandatory in the Terms and Conditions section of the screen.
(Referencing PEXA FS-6138, FS-6156)
- Email notification when Transfer document is un-signed
-
We are now notifying you via email when your Transfer document has been unsigned. Hopefully, this means any last-minute unsigning of a Transfer can be quickly rectified, and settlement can go ahead as scheduled.
(Referencing PEXA FS-6106)
- Simultaneous Settlement Notifications
-
Further enhancements around broken simultaneous settlement links have been introduced into this release.
In scenarios where simultaneous settlement financial links are de-linked due to an automated process – i.e. where a PEXA user has not actively removed the link – then the link owners (the participants who send and accept financial settlement links) will receive enhanced emails and notifications informing them of the broken link.
This is in addition to the current notifications in the history page of the impacted workspace.
(Referencing PEXA SETT-8593)
- Enhancement to Document type: Mortgage of an Interest (WA)
-
PEXA has enhanced the WA Mortgage to support Mortgages of an Interest in Land to allow for the following:
- Up to 20 titles can be added to the Workspace.
- Multiple Interests across all titles in the Workspace can be mortgaged in the same document as long as they share the same Interest Holder(s) and Tenancy structure.
- Multiple Interest Types can be mortgaged.
Currently, not supported in PEXA:
- Mortgage of an Interest where the mortgage is to affect only part of the Land in the Interest.
- Mortgage of an Interest and Mortgage of the Fee Simple (Land) in the same document.
Supported interest types
The supported Interest Types for the Mortgage of an Interest Document is not limited to Lease and Sub-Lease interests only. Below is a list of all supported Interest Types for the Mortgage of an Interest Document:
- Carbon Covenant Benefit
- Carbon Right
- Charge
- Crown Lease
- Lease
- Plantation Interest
- Management Order
- Profit-a-Prendre
- Sub Lease
(Referencing PEXA LS4-3823)
- Enhancement to Document type: Mortgage of Part of the Land (WA)
-
PEXA has enhanced the WA Mortgage to support the Mortgage of Part of the Land in a Title. This enhancement supports scenarios where the Mortgage is multi-lot, and the mortgage is to be registered over a sub-set of the titles lots.
The enhancements include the ability to lodge:
- Mortgage of a sub-set of a title's lots (parcels).
- Mortgage of multiple titles, some whole of the land and some part of the land.
Currently, not supported in PEXA:
- Mortgage of Part of the Land using a free-text description.
(Referencing PEXA LS4-3823)
- Enhancement to Document type: Caveat (WA)
-
PEXA has extended the scope of WA Caveats to support more scenarios. Additionally, WA Land Registry have revised their Claim Categories and Statements and included the category of 'Other' to support those that don't fit into the specified categories.
Supported in PEXA:
- Caveat as to Part of the Land:
- Caveat of a sub-set of a title's lots (parcels).
- Caveat of multiple titles, some whole of the land and some part of the land.
- The ability to select some of the Proprietors in a Caveat.
- New Claim Categories.
Currently, not supported in PEXA:
- Caveat as to an Interest in Land.
To see the list of updated WA claim categories and statements in this release, click here.
Part of the land:
Some of the Proprietors:
New Claim Categories:
WA Caveat Claim Categories and Statements table
This table shows an updated list of all WA Caveat Claim Categories and Statements.
Claims category Claim Statements added Claim Statements removed Claim Statements renamed Agreement/Contract Agreement with the following Parties and Date Purchaser’s lien to secure repayment of money paid under a contract of sale with the following Parties and Date Agreement with the following Parties and Date providing an option to purchase Unpaid Vendor under a contract of sale with the following Parties and Date Agreement to create a Profit a Prendre with the following Parties and Date Option to Purchase with the following Parties and Date Agreement to create a Restrictive Covenant with the following Parties and Date Option to Lease with the following Parties and Date Agreement to create an Easement with the following Parties and Date Charge Charge contained in a building agreement with the following Parties and Date Charge contained in a mortgage with the following Parties and Date Lease Option to renew a lease for the following Lease Term with the following Parties and Date Option to renew a lease for the following Lease Term, the option being in a lease/document with the following Parties and Date Sub-lease of a Lease with the following Parties and Date Option to purchase in a lease with the following Parties and Date Sub-lease with the following Sub-Lease Parties and bearing the Sub-Lease Date for the following Sub Lease Term, deriving from a Lease with the following Parties and Date Certificate of Title All Claim Statements are removed, this Claim Category is removed. Mortgage Mortgage of a Lease with the following Parties and Date Mortgage with the following Parties and Date Mortgage of a Carbon Right with the following Parties and Date Mortgage with the following Mortgage Parties and Mortgage Date for the Mortgage Term of a Lease with the following Parties and Date Mortgage of a Carbon Covenant with the following Parties and Date Mortgage with the following Parties and Date of the following Carbon Right Mortgage of a Plantation Interest with the following Parties and Date Mortgage with the following Parties and Date of the following Carbon Right and Carbon Covenant Mortgage with the following Parties and Date of the following Plantation Interest Other (new claim category) Other Statutory Charge Equitable charge under section 255-105 of the Taxation Administration Act 1953 (TAA 1953) Trust or Settlement Beneficiary under a will of the following deceased Party Beneficiary under the will of the following deceased Party, where probate has been granted and administration of estate is complete Beneficial interest under a declaration of trust or trust document with the following Parties and Date Beneficial interest under a declaration of trust or trust document with the following Parties and Date Court Order under the Family Law Act 1975 (Cth) of the following Court, Action Number, Parties and Date conferring or recognising an estate or interest in land or permitting the lodgment of a caveat (Referencing PEXA LS2-8184)
- Caveat as to Part of the Land:
- Displaying Issuing Details on Document List header (VIC and WA)
-
PEXA has enhanced visibility by displaying the Issuing Details information on the header of the Document List screen.
Similar to the display of 'Responsible Subscriber' on the Document List screen, by displaying Issuing Details information, this should alleviate the need for Subscribers to edit the Lodgement Instructions unnecessarily.
The following details are included for each title in the lodgement case:
- Title
- Format
- Recipient
We've limited the number of titles that display on the header to three titles. If there are more than three titles in the Workspace, you may click the View more Issuing Details link to navigate to the Lodgement Instructions rendered view.
(Referencing PEXA LS4-5124)
- Extended scope of WA Title (WA)
-
We've extended the scope of what can be transacted on in PEXA for a WA title:
- Title Types – Freehold (existing), Community Title, Crown, Leasehold Strata, Leasehold Survey-Strata, Strata, Strata Plan, Subsidiary Title for Leasehold Purposes
- Estate Types – Fee simple (existing), Crown Land, Leasehold
- Sub Jurisdictions – Western Australia (existing)
- Party Capacity Types – Executor, Administrator, Trustee in Bankruptcy. (Note: Party Capacity cannot currently be used in WA Transfers).
The WA Land Titles screen will be updated to display the following additional information:
(Referencing PEXA LS2-7489)
- Display of Other Interests (WA)
-
As part of Registry Information Supply, WA Land Registry will now provide PEXA with more Interests in Land. PEXA will display these under the Other Interests section of the Land Titles screen for the member's view.
(Referencing PEXA LS2-7490)
- Updates to the Model Participation Rules extended to WA
-
Updates to the Model Participation Rules (MPR), defined by ARNECC, have been extended to WA documents. This update includes the recognition of an agent (i.e.: administrator or attorney) transacting on behalf of a client.
When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document:
- Previous: The Certifier has taken reasonable steps to verify the identity of the [transacting party].
- Updated: The Certifier has taken reasonable steps to verify the identity of the [transacting party] or his, her or its administrator or attorney.
Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.
As of R11.1.0, all jurisdictions, except NSW, have adopted this updated certification.
For more information, see here.
(Referencing PEXA LS3)
- Removal of QLD Compliance Data fields from a QLD Transfer
-
As part of our continuous improvement, we have removed non-essential fields from a QLD Transfer:
- GST Amount (if known)
- Market Value (appears if Transfer is Non-Monetary or Parties are marked as being related)
- Valuer Name (appears when Market Value is visible)
- Valuer Licence Number (displays when Market Value is visible)
- Were all Transferees named in the Contract/Agreement?
- Transferees not named in the Contract / Agreement (appears when 'Named in Contract / Agreement is set to 'No')
- Business Goodwill Component, if applicable
- Business Intellectual Property Component, if applicable
- Goods component, if applicable
- Is this Purchase a Terms Sale?
Screenshot highlighting the fields removed:
Screenshot showing the new form:
(Referencing PEXA LS4-5130)
- Extended scope of Part Tenancy Transfers (NSW)
-
PEXA has worked closely with NSW Land Registry Services and State Revenue Office to open up Joint Tenancy titles for use in a PEXA Part Tenancy Transfer.
When a title's proprietors have a Tenancy Type of Joint Tenants, ALL Proprietors must be included as Transferors and represented in the Workspace. This requirement has been added to prevent a Transfer that might attempt to 'Sever the Joint Tenancy'.
Proprietors on Title can then be re-selected to be used as Transferees, as required.
This change allows the following scenarios to be completed in PEXA using a Part Tenancy Transfer:
- Joint Tenant – Sole
- Joint Tenant – Joint Tenant
- Joint Tenant – Tenant in Common
(Referencing PEXA LS2 – 9293)
- New attachment type: Mortgage (WA)
-
As of this release, the following attachment type that can be attached to a WA Mortgage:
- Consent letter
(Referencing PEXA LS4 – 5521)
- New attachment types: Transfer (WA)
-
As of this release, the following attachment types that can be attached to a WA Transfer include:
- Change of name certificate
- Citizenship certificate
- Consent letter
- Court Order
- Deed
- Easement Detail
- Marriage certificate
- Other
- Paid Duty Certificate
- Restrictive Covenant detail
- Sketch
- State Administrative Tribunal
- Statutory Declaration
- Terms and Conditions
(Referencing PEXA LS4 – 5521)
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