PEXA is pleased to present the following releases, scheduled for business go live 16 January 2021.
As you may be aware, PEXA postponed Release 13.0.0 and 13.0.1 due to a technical issue identified during testing and have elected to defer the R13.0.0 and R13.0.1 hybrid release until Saturday 16 January 2021.
UPDATE: There is no expected outage during the rollout of these releases.
Users of the Workspace Summary API can benefit from an enhancement where outstanding signing tasks can now be retrieved by the API. Retrieving this additional data provides users with more information that allows them to further create workflows in their systems.
(Referencing PEXA APIS-988)
To protect you against potential security risks, PEXA Exchange has blocked .xls or .xlsx file types from being uploaded and attached to a PEXA Workspace.
From this release, the supported file types for upload and attachment are:
(Referencing PEXA LCH-963)
To continue making transacting in PEXA more efficient, we’ve removed the Action Cog button from the Property Information screen and replaced it with an Edit button; allowing you to complete your task faster and with fewer clicks.
(Referencing PEXA FS-7844, FS-7850, FS-7869, FS-8129)
In the days and hours leading up to settlement, it’s common for settlement times to be updated. If you’ve already accepted the original settlements, re-accepting these can be time-consuming and needlessly put settlements at risk.
To streamline the re-acceptance process and reduce disruptions, we’re introducing a new feature that remembers your previous acceptance where only the settlement time has changed. Meaning that if you already accepted the original settlement date and time, you won't need to go back into the Workspace to accept the amended settlement time. (If you hadn't previously accepted the settlement date and time, your status will remain 'Pending'.)
You'll still be notified of any changes to the settlement date or time, regardless of your acceptance.
We understand that one size does not fit all, so we’ve built a switch that allows you to turn this feature off. However, we strongly encourage you to make the most of the benefits this feature will deliver to your organisation.
This feature’s switch can be found by navigating to Administrator Tools > Manage Subscriber Details then scrolling down to the Financial Settlement section.
(Referencing PEXA LS2-12594)
As of this release, PEXA will be able to receive a document status of Requisitioned from the Land Registry. This new status displays on the Document Status column on the Document screen.
After the responsible subscriber submits documents for lodgement, the Land Registry will examine these instruments and if they encounter an issue with it, the Land Registry can return the document with a Requisitioned status. The responsible subscriber will then be contacted by the Land Registry to rectify it.
Note: This functionality will be activated in PEXA; however, the Land Registry will determine when they will start sending the Requisitioned status.
(Referencing PEXA LS1-7080)
It’s now easier to track and follow up on participants with Pending Workspace invitations. The date and time of when an invitation was sent will now be shown next to the participant’s name on the Participants screen who has yet to accept their invitation.
(Referencing PEXA LS4-7656)
Subscribers will now be able to view a rendered version of a Transfer, regardless of its document status. This enables them to review details of a Transfer and make an informed assessment before proceeding in the Workspace (for example, progressing with a Mortgage).
The following Subscribers will have access to this new feature:
To view a rendered version of a Transfer:
(Referencing PEXA LS4-7657)
From this release, we’ve restricted the ability to create a residual document if you’re not in the correct Workspace role for the selected residual document. This change was introduced to minimise lodgement errors and ensure only participants in the correct Workspace roles can create the selected residual documents.
All participants can still search and open any residual document, but only participants in the correct role can edit and save the document. All other participants will see an error message at the top of the document and the Create button will be disabled.
An example of this is where a Change of Name residual document must be created in the role of Proprietor on Title. However if a participant in the role of Incoming Proprietor opens this document, they can only view it but not edit or save it as the Create button will be disabled.
(Referencing PEXA LS1-7077 LS1-6769)
The introduction of the Address Lookup service on the Land Title screen in QLD assisted our members by reducing the number of clicks which turn saved them time. It also enriches our user experience and improves our data quality.
We are extending the Address Lookup service in QLD to the Party screen and for selected documents that require an address such as the Transfer, Transmission & Caveat documents. With Address Lookup, the address field automatically populates and refines as you type, allowing you to quickly and efficiently search for a valid address without having to type in the full address.
To use Address Lookup on the Party screen, click Add Address and new and improved address entry screen displays. Start typing and a list of suggested addresses will appear that you can select from via the drop-down. Continue typing the address to further refine the search results.
If an address can’t be found using the lookup, then you can enter the address manually by clicking the link beneath the results.
Similarly, for documents that require addresses, when creating or editing the document (e.g. Transfer), click on the Add Address button or the ‘+’ button and you’ll be able to enter an address using the Address Lookup.
(Referencing PEXA FS-8289)
To improve usability and standardise the experience of adding and editing addresses within documents, we have updated the Add Address and Edit Address buttons by replacing the text buttons with icons and aligning the buttons next to the address field.
To edit an address, simply select an address from the drop-down list then click the pencil icon.
These changes have been applied to QLD Transfer and Caveat documents.
(Referencing PEXA FS-7844, FS-7850, FS-7869, FS-8129)
From this release, WA subscribers will now able be to lodge Survivorship documents in PEXA.
If a joint tenant is deceased, then the surviving Tenant(s) can make an application to the Land Registry to have the deceased’s name removed, so that only the surviving proprietor’s name is on the Title.
In WA, a Survivorship:
You’re required to provide supporting evidence of the death such as a Death Certificate, or Letter of Administration when lodging a WA Survivorship.
(Referencing PEXA LS4-6336)
We have streamlined the Transfer documents to align with OSR requirements by removing compliance data fields that are no longer required by OSR. This results in a cleaner and simpler form, making it more efficient for you to complete Party information and the Transfer form.
The next time you navigate to the Participants or Transfer document screen, you’ll notice the removal of some fields, as noted below. We’ve also removed the Property Information screen from the Workspace.
We have removed the following fields:
We have removed the following fields:
Details of Sale Price
We've streamlined some property data by moving the Primary Land Use information to the Transfer document, allowing us to remove the Property Information Tab.
Removed the Property Information tab and screen
Moved the Primary Land Use information to the Transfer document.
(Referencing PEXA LS4-7840)
The Name suffix field on the Party screen has been converted from free text field to a drop-down where there are four values you can select from:
This maintains consistency and reduces Lodgement Verification errors caused by mistyping or entering unknown suffixes. We have also removed the tooltip associated with this field as it no longer applies.
(Referencing PEXA LS4-7112)
The Dealing Requirements in a Lodgement Case has been updated to reflect new and updated listings from Land Use Victoria.
We have removed 5 items:
We have added 8 items:
The final listing is as per below:
To assist users with these changes and reduce manual effort, for Workspaces where dealing requirements were created before R13.0.0, and the Workspace is In Preparation or Prepared, PEXA will convert the old values to the new ones.
(Referencing PEXA LS4-7392)
We’ve updated the Municipality Category drop-down list on a VIC Notice of Acquisition with the following:
Ararat Shire Council
Ararat Rural City Council
Cardinia City Council
Cardinia Shire Council
Horsham Shire Council
Horsham Rural City Council
Melton Shire Council
Melton City Council
(Referencing PEXA LS4-7652)
To assist our subscribers with entering the correct gross consideration amount, we have updated the consideration amount field on VIC Transfer and Transfer by Third Party documents.
The Gross Consideration Amount label is now Gross Consideration Amount (Including GST). We have made this change to remind our subscribers that the gross consideration amount they enter should include the GST.
This change applies to new and existing VIC Transfer and Transfer by Third Party documents where the document status is Prepared or In Preparation, and have not yet been lodged.
(Referencing PEXA LS4-7654)
To support this change, we’ve updated our certifications in PEXA so that it aligns with the updates made in MPR version 5.
When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document:
These updated certifications apply to documents that are signed after the release of R13.0.0. For documents that have already been signed prior to this release, they’ll continue to use the old certification statements.
Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.
(Referencing PEXA LS3-4426)
For all transactions that are settling on that day, PEXA will run an additional stamp duty check on the morning of settlement. This doesn’t impact any stamp duty check that is already scheduled to run (for example, 2 days prior or 1 hour prior to settlement).
This allows PEXA to pick up any last-minute changes to the duty amount on the day of settlement, and also allows members additional time to make any amendments if necessary.
(Referencing PEXA LS1-7082)
PEXA will release the second batch of Residual Documents for SA and NSW.
As part of PEXA’s Release 13, scheduled for go-live on Monday 9 November 2020, 24 new Residual Documents will be released – which can be created and lodged in PEXA. The full list is outlined below:
The new dealings available to SA from November 2020 are listed below:
(Referencing PEXA LS1-7077, LS1-6769)
For Mortgagees on Title who have assigned the directing of surplus to themselves, they may receive the following new email notifications:
For Incoming Mortgagees handling shortfall, they may receive the following new email notifications:
For Refinance Workspaces, the following additional fields will display:
For practitioners in the role of Incoming Proprietor where the Incoming Mortgagee is handling shortfall:
(Referencing PEXA AXL)
We have made it easier to distinguish between two or more parties with the same name by showing the party’s birthdate next to their name. This helps you identify if duplicate names in a Workspace belong to the same party or different ones.
On the Dashboard screen, if two represented parties in the Workspace have the same name, the party’s birthdate is shown next to their names.
(Referencing PEXA LS3-5121)
In a NSW or SA Transfer, subscribers can now complete Lodgement Verification prior to stamp duty assessment. This assists subscribers in preparing the settlement statement and ensure that settlement settles on time.
Previously, stamp duty had to be assessed before Lodgement Verification could be completed and fees could be populated in the Workspace.
Note: Duty assessment must be completed before you can sign the Transfer document. The fees that are returned once a response has been received from Lodgement Verification are estimated fees. Calculated fees are returned to PEXA once Stamp Duty has been completed.
(Referencing PEXA LS3-4983 LS3-5151)
We’ve made it easier for you to see who within your organisation performed a particular action by adding a new Action by column to the History screen. This column also provides you with the ability to filter and show Workspace history activities by specific users.
For activities actioned by someone within the same subscriber, PEXA will display the username. When an activity is actioned by another subscriber, then only the subscriber name will be displayed.
(Referencing PEXA FS-8212)
When adding a Destination Financial Line Item, the Transaction description will now auto-populate with the Workspace Reference, providing subscribers with a more meaningful transaction description and saving them time from manually typing this information in. This field will only accept alphanumeric and spaces, and all special characters will be removed.
(Referencing PEXA FS-8369)
The maximum number of Workspaces you can select from the Ready to Sign Dashboard has increased from 25 to 100, allowing you to select more Workspaces for signing.
The number of Workspaces displayed per page on the Ready to Sign Dashboard remains at 25. To select more Workspaces, click Next Page at the bottom of the screen and continue to select up to 100 Workspaces then click Sign Selected. You will be taken to the Document Signing screen where you can sign each selected Workspace.
(Referencing PEXA LCH-995)
We have extended the Ready to Sign Dashboard capability in PEXA Exchange to allow for the selection and signing of up to 100 Workspaces at a time.
You can now navigate between the Dashboard’s pages and select workspaces for signing, and your selection will be retained.
IMPORTANT: Please remember to filter the Dashboard by your Project’s Name.
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