on 07-04-2020 05:51 PM - last edited on 20-09-2021 04:17 PM by rbell
Currently in Victoria, more than 99% of dealings are able to be lodged electronically – but there are some exceptions (e.g. folios ineligible for electronic lodgement, NICO transfer, MCP) where paper lodgement is still required. Due to the current restrictions in place as a result of COVID-19 (Coronavirus), to support Victorian members, Land Use Victoria and PEXA have worked together to build a solution to facilitate lodgement of scanned paper dealings via PEXA. This is in lieu of submitting documents outside of electronic scope for physical lodgement at the Victorian Land Registry.
It’s important to note that while PEXA delivers the document(s) to the Land Registry, it has no involvement in the lodgement process as part of this solution. This remains the responsibility of the Land Registry and is subject to its criteria. Provided the dealing meets the eligibility criteria, it will be assessed in line with the standard lodging criteria and timeframe for that intended transaction/dealing.
More information on how to complete this residual document, including screenshots, can be found below.
Eligibility Criteria (From Customer Information Bulletin 200)
To lodge this transaction type you must meet the eligibility criteria outlined below:
If the dealing does not meet the above criteria, then it will be refused lodgement and the subscriber will receive a notice setting out the reason for refusal.
My lodgement was refused. What does this mean for my fee and re-lodgement? While PEXA transmits the document(s) to the Land Registry, it has no involvement in the lodgement process. This remains the responsibility of the Land Registry and its criteria. The PEXA fee charged covers the delivery of the document(s). If lodgement is refused, the fee will not be refunded as PEXA has completed its delivery of the document(s). Re-submission of document(s) requires errors to be amended in preparation and another transmission from PEXA to the Land Registry, which will incur the set PEXA fee for delivery.
Before lodging this document ensure:
1. You have a direct debit setup with Land Use Victoria, this is separate to your PEXA direct debit. (See above for instructions)
2. If the title(s) you are transacting on require a nomination, ensure you have nominated your title(s) to 'paper instrument' prior to lodging the s104. (Instructions below)
3. Attached PDF to the s104 is not ‘security protected’.
Create a RECORD – NOTICE – Transfer of Land Act – Section 104
You must open the workspace using only ONE of the below two titles:
How to Upload and attach your paper lodgement file:
Electronic Certificate of Titles
Document Status once lodged
If you have any questions regarding this functionality, please reach out to us or leave a comment below.
08-04-2020 08:46 AM
@JonTeh This is wonderful news. We experience difficulty every time we try to lodge a S173 paper dealing (over part land eg. unregistered plan in play) as it doesn't meet PEXA requirements. We have to go to the LTO and experience push back every time...
Now, it appears that problem is solved so it will make things so much easier in those circumstances.
15-04-2020 11:27 AM
Hope you are well and keeping safe.
I've been attempting to run some test scenarios with the new process above to see how it all works but I have no ability still to create the generic residual document (only Mortgage, Nomination & Withdrawal of Nomination are available in the document dropdown).
Further to this, in terms of the party details I cannot find a field to input a DOB which is stated below as a requirements for individuals.
Are you able to confirm if the functionality is live and available and also confirm regarding the DOB requirement? Workspace reference for my current test is PEXA204392461.
16-04-2020 08:03 AM - edited 16-04-2020 08:04 AM
Thanks for the question, good to get it cleared up here.
1. Yes, this functionality is available now, I would speak to your PEXA Account Manager to ensure you have the residual documents switched on
2. As you are representing a financial institution you are restricted to only representing yourself in a workspace. If you create an individual party (ie John Smith) you will be unable to input a DOB as you do not represent this party. For this generic residual document you could always be representing Bankwest, that would not be an issue as the attached documents would be the actual lodgement at the Land Registry, not the information you have input into PEXA for this document.
Hope that helps
14-05-2020 02:28 PM - edited 14-05-2020 02:30 PM
Would it be possible for lodging parties to receive lodgment receipts (for proof of payment) via email rather than by mail as per the current process? Given the current COVID conditions we'd like to receive this electronically if possible. This would also be very helpful for us complete a timely reconciliation of our fees account.
14-05-2020 02:53 PM
@stephec0 Great suggestion; I to have problems with the delay in reconciliation.... My accounts department usually has to chase up by general email to the firm, as I have not yet received the mail notification prior to the direct debit taking place.
18-05-2020 12:25 PM
Thanks for the suggestion regarding the Lodgement Summary from the Victorian Land Registry.
Currently the Land Registry have an automated process in place to batch print and mail the Lodgement Summary for "usual" PEXA lodgements. Your s104 Lodgements on the other hand will email a Lodgement Summary as this is a manual process.
18-05-2020 12:32 PM
Thank you @JonTeh
An email process is fine, but what email address is chosen by Land Use Victoria. Currently we have not received any emails for the s104 lodgements I have completed.
12-11-2020 11:08 PM
This walk through for paper lodgement was really helpful. Thanks so much.
Just a quick question, I represent the two proprietors on title and have entered each as a Party. When completing the transfer notice however, I can only allocate one party to be the applicant when there is actually two. Does this matter given that the pdf of the paper instrument has both parties listed as the Applicant?
Thanks for your help.
13-11-2020 09:47 AM
The Land Registry recently made a change, so only one Applicant/lodging party needs to be added to the Participants screen in the workspace for the purpose of completing the S104 document. The paper instrument(s) that you attach to the S104 will need all applicable Applicants/lodging parties.
Hope this helps!