My understanding is that whether it should be destroyed or marked invalid and kept for 7 years varies from State to State, see below for VIC: Convert pCT and Nominate eCT to Lodgement Case This type of Administrative Notice enables the CT Control to request the conversion of a pCT into an eCT, and its nomination to support lodgement of an electronic transaction in a Lodgement Case. These two processes cannot be decoupled. In the ELN, a Lodgement Case is an electronic file used to submit an electronic transaction to Land Victoria for lodgement. As part of this process, the subscriber is required to certify as to possession and destruction or invalidation of the pCT featured in the Administrative Notice. These certifications are included as part of the Administrative Notice. Acceptable methods of destruction or invalidation The subscriber can elect to either securely destroy a pCT or render it invalid. An appropriate secure destruction method would be to shred the pCT and securely dispose of the shredding. The appropriate method of rendering a pCT invalid is to stamp the pCT as ‘INVALID – CANNOT BE USED FOR ANY LEGAL PURPOSE’. If a client requires the return of the invalidated pCT for sentimental or other reasons, the subscriber will be responsible to ensure that the pCT is invalidated in such a way that it cannot be used. Possession of the pCT to be destroyed or invalidated The subscriber requesting the conversion and nomination of a pCT must have possession of that pCT at the time the conversion and nomination Administrative Notice is signed. This Administrative Notice type cannot be used for a pCT that is lost, stolen or missing. The correct procedure in these instances is to lodge with Land Victoria an Application for a new Certificate of Title in place of one lost or destroyed under Section 31 of the Transfer of Land Act 1958 available at www.dtpli.vic.gov.au/property>Forms, guides and fees.
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