To assist you in completing a standalone Transfer in PEXA as an Incoming Proprietor we have prepared the following instructions.
Please see Completing a Transfer Representing a Purchaser for the existing processes to complete a conveyance in PEXA.
Transfer Help Guides are also a great tool that will give you quick and easy steps to assist you in completing your transfer.
Click on the Incoming Proprietor video or click here to launch the tutorial in a new screen
Note: This article presumes a general understanding of PEXA Workspaces, roles, and how to navigate in PEXA. If you do not have this background knowledge, we recommend you step through the PEXA Certified content in the Community.
Step by step guide for Incoming Proprietors
Before you begin your transaction in PEXA ensure:
You have your clients date of birth
You have registered for Electronic Duties Online (EDR)
Create a new Workspace or accept the invitation to join a Workspace
a. To create a new workspace, select Create New Workspace from the Dashboard.
Ensure you have the following information:
Jurisdiction: NSW
Representative Role: Incoming Proprietor
Land title reference (ensure to hit Validate)
Subscriber workspace reference: This is your file name or matter number
Financial settlement required: Yes (select the date and time)
Workgroup: Assign Workspace to a Workgroup
Select Save
Note: Even if the transfer you are completing does not have a monetary consideration, a financial settlement date and time is required as the applicable PEXA fees, Land Registry lodgement fees and Stamp Duty amount (if applicable) will need to be paid via the workspace.
b. Accepting a Workspace Invitation
Click Invitationsfrom the top Navigation menu to open all invitations requests
Select View to open and review the invitation
Complete the details and select Save
Review the Land Title Details
Navigate to the Land Titles screen to review the data that has been returned from the Land Registry to ensure the details returned are as you expect.
Navigate to the Participants screen to represent your client
Select Create Party
Complete the details and select Save.
Invite Participants (if you created the Workspace)
On the Participants screen select Invite Participant to invite the Proprietor on Title into the Workspace
Complete the details and select Save
Create the Transfer Document
a. Proceed to the Documents screen and select Create Document > Transfer
Complete the detail and select Save.
b. From the Actions column, select Edit next to the Notice of Sale.
Complete the details and select Save.
Complete Stamp Duty
Proceed to the Stamp Duty screen and retrieve the Lodgement Case ID
Proceed to EDR and complete the Stamp Duty assessment
Once the Duty assessment is complete, proceed to the Stamp Duty screen and select Enter Duty Information > OSR Reference number > Save
Edit Lodgement instructions
From the Actions column, select Edit next to Lodgement Instructions.
Ensure to confirm:
Order of Lodgement
Responsible Subscriber
Select Save
Sign Documents
Once the Document Verification Result for each document is Successful you are ready to sign.
From the Actions column, select Sign next to Lodgement Instructions.
Note: Ensure to sign the:
Lodgement Instructions
Transfer, and
Notice of Acquisition
Complete the Financial Settlement Statement
Proceed to the Settlement screen > Adjustments and Payments > Add Destination
Ensure to add all destination line items
Ensure to complete the Destination Fund Details and Payment Details
Note: For Rates and Third-Party Beneficiary line items you are required to select the Proprietor on Title as the Associated Subscriber
Enter Source Funds
Select Source Funds > Add Source
Complete the details and select Save.
Note: Source fund line items can only be added via your nominated trust account or PEXA Registered Source account. For further information please see Trust Account FAQ’s , PEXA Source Account FAQ’s and PEXA Source Account Information
a, Verify the funds by selecting Verify from the Actions column.
b. Authorise Trust Funds by se lecting Authorise Funds from the Actions column.
11. Monitor the Workspace
Monitor the workspace via the Workspace Summary screen. Once all participants have completed all outstanding tasks the workspace will move to Ready/Ready
For further details on why your settlement may not be in a Ready/Ready status please click here .
Note:
If your Workspace is not at a Ready/Ready status at the scheduled settlement date and time, settlement will automatically be pushed back by 30 minutes to allow the outstanding tasks to be completed.
Further Note:
If a Positive Title Activity Check is identified before settlement, the Incoming Proprietor will need to acknowledge the Positive Title Activity Check before the settlement can proceed. For further information please click here .
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