About Saysa

PEXA is pleased to present a major release of the PEXA System, Release 11.0.0, scheduled for business go live 11 November 2019.     Key Highlights New document: Transmission (QLD) New document: Lease (SA) New document: Surrender of Lease / Underlease (SA) Other Highlights Updates to PEXA's automated conversations (Carmen’s Solution) Updates to conversations between certain roles to protect privacy (Katrina's Solution) Defaulting values for efficiency Extending the BPAY category to Representative Subscribers Removed the cog icon for better efficiency Fixed the Update Party task Extended archiving period for PEXA Projects Workspaces Documents must be removed before land titles can be removed Updates to the Lodgement Instructions' Issuing Instructions (VIC) (Added 15 October, 2019) Changes to Form 24A & 24B (QLD) (Added 15 October, 2019)   New document: Transmission (QLD) The Transmission application is now available in PEXA to QLD Subscribers. If a Sole Proprietor on a property title passes away, then a Transmission application should be lodged to appoint a legal representative to an estate. This allows an Executor, Executor by Representation, Administrator, or Trustee to be recorded as owners on the title to deal with the Estate. A Transmission application (QLD) can be lodged: As a standalone without financial settlement, or In combination with other documents in the Workspace, except a Transfer*: Transmission with a Discharge of Mortgage Transmission with a Withdrawal of Caveat Transmission with a Mortgage Transmission with a Caveat Transmission with a Sole Proprietor with two or more titles Note: For multiple titles, the tenancy on title must be the same sole Proprietor on Title. Transmission with a Different Evidence Jurisdiction * In instances where a Transfer is required, you must first lodge and register the Transmission application, and then create a new Workspace to lodge and register a Transfer. In QLD, you are not required to submit supporting documents when lodging Transmission Applications in PEXA, however, ensure that you are in possession of the correct documentation. As of Release 11.0.0, PEXA supports the lodgement of the Transmission document in NSW, QLD, SA, and VIC.   (Referencing PEXA LS-8630)   New document: Lease (SA) PEXA now supports the electronic lodgement of Leases in South Australia. A Lease in PEXA enables the representatives of the Lessor and the Lessee to prepare, sign and lodge a SA Lease or Underlease over Whole or Part of the land in a title. Who can lodge? Users in the role of Incoming Proprietor, Proprietor on Title or To Deal with an Interest can lodge a Lease in SA. Supported scenarios A Lease (SA) can be lodged: As a standalone document, In combination with other documents such as a Transfer of Land or Mortgage and Discharges, In a series with other Leases (i.e. consecutive leases), except on a Lease or Underlease not yet registered. Supporting documents are optional when lodging a Lease in SA. If there is a mortgage or encumbrance over the lease or land, then a Consent from the mortgagee or encumbrancee may need to be attached.   Note: In the state of South Australia, when the Proprietor on Title has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Lease Underlease For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’.   (Referencing PEXA LS3-2414)   New document: Surrender of Lease / Underlease (SA) In addition to Lease documents, PEXA is also introducing the ability to lodge a Surrender of Lease in SA. A Surrender of Lease is used to mutually end a lease or underlease agreement early. It’s available to land titles of any tenancy type and requires the consent of both the Lessor and Lessee, and may be applied over a Whole or Part of the land in a title. Who can lodge? Subscribers in the role of Proprietor on Title, Incoming Proprietor, and To Deal with an Interest can lodge a Surrender of Lease or Underlease in SA in the following scenarios: As a standalone document Together with a Transfer As a partial surrender As a full surrender If you surrender multiple Leases within the same Lodgement Case, please ensure that only one Surrender of Lease document is created for each Lease/Underlease. You cannot create a Surrender of Lease document for multiple Leases/Underleases. Supporting documents are not required in PEXA to lodge a Surrender of Lease. If there is a mortgage or encumbrance over the lease or land, then a consent from the mortgagee or encumbrancee may need to be attached to surrender the lease.   Note: In the state of South Australia, when the Proprietor on Title has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Surrender of Lease Surrender of Underlease For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’. * If the Lease being surrendered is subject to an Underlease, then the Underlease will be preserved and become a Lease.     (Referencing PEXA LS3-2414)   Updates to PEXA's automated conversations (Carmen's Solution) At PEXA, we love to receive feedback from members so that we can continually improve our products and services to you. In this release, we’ve taken up a suggestion made by Carmen from Bankwest, which we’ve dubbed as ‘Carmen’s Solution’. Thanks Carmen, this one’s thanks to you! As a way to close the conversation loop between participants on discussions that are no longer relevant in the Workspace, we have removed the ability for Subscribers to respond to auto-generated messages in Conversations. These messages are sent as a courtesy to notify all Workspace participants whenever any of the following occurs: A participant withdraws from the Workspace, A settlement date is added to a Workspace, or The settlement date and time has changed. If you receive an auto-generated message and wish to discuss the matter further, simply send a conversation to the relevant Workspace participant to start a new thread.   (Referencing PEXA FS-5807)   Updates to conversations between certain roles to protect privacy (Katrina's Solution) We’ve received feedback (special thanks to Katrina from Eureka Conveyancing for this suggestion!) that it is essential to protect sensitive information by restricting conversations that occur between specific roles in a Workspace. Going forward, we’ve restricted conversations between these roles: Incoming Proprietor’s representative and Mortgagee on Title, and vice versa, and Proprietor on Title’s representative and Incoming Mortgagee, and vice versa. By restricting conversations between these roles, it ensures that sensitive information, such as bank account details, is not shared amongst Workspace participants who do not require this information.     (Referencing PEXA FS-5067)   Defaulting values for efficiency We continue to make improvements by defaulting fields where possible to save you time and clicks. In this release, we have defaulted the I Represent this Party radio buttons when editing the Proprietor on Title and Caveator on Title parties.   (Referencing PEXA FS-5451, FS-5450) Extending the BPAY category to Representative Subscribers Representative Subscribers can now benefit from the new destination category, Other (BPAY), which was initially introduced to Principal Non-FIs in Release 10.1.1. The BPAY category enables Representative Subscribers in the role of Caveator on Title, Incoming Proprietor, or Proprietor on Title to make BPAY payments without the need to associate it with any Subscriber. When this option is selected, the BPAY payment details for this line item is not displayed to other roles or Subscribers in the Workspace. The details are visible only to the Subscriber role who created the line item. By selecting this option, it allows for BPAY payment details to remain discreet in a transaction where an associated subscriber is not required to sign off on.   (Referencing PEXA SETT-8212)   Removed the cog icon for better efficiency We are always looking at ways to make transacting in PEXA more efficient and to reduce the amount of time it takes to complete a transaction. One of the ways we have done this is by removing the cog icon from the Participants and Documents screens, so we can show the action instead. With the cog item removed, you’ll be able to see what immediate action is available for this item instead of having to click through to find it under a cog. Some actions will display an arrow beside it to indicate that more options are available. Click on the arrow to reveal all possible actions for this item.           (Referencing PEXA FS-5596, FS-5589, FS-5438, FS-5436, FS-5638, FS-5534) Fixed the Update Party task We received feedback that the Update Party task was not always displaying for the Proprietor on Title. We have now fixed this issue. It’s important to remember to complete all mandatory party information for the Proprietor on Title, such as Date of Birth (for individuals) and ABN/ACN details (for organisations), as this is required for the Transfer.   (Referencing PEXA FS-5631) Extended archiving period for PEXA Projects Workspaces We have extended the archiving period from 120 days to 365 days for Workspaces issued with a child title created via PEXA Projects. This means Workspaces created in PEXA Projects are available in PEXA Exchange on the Active dashboard for longer, giving you more time to access them. Note: The extended archiving applies only to Project Workspaces that contain a child title that has been converted from Parent to Child. After 365 days of inactivity, the Workspace will be moved to the Abandoned dashboard.   (Referencing PEXA FS-5244)   Updates to the Lodgement Instructions issuing instructions (VIC) To ensure that mistakes are not made, we have updated the Issuing Instructions within the Lodgement Instructions. The Format option now defaults to ‘Please select’ rather than ‘Electronic’.   This update applies to VIC Transfer Workspaces.   (Referencing PEXA FS-5238)   Changes to Form 24A and 24B (QLD) To make it easier for Subscribers to transact in a QLD Transfer Workspace, we’re now allowing representatives of the following parties the ability to view the Form 24 (after the document moves to a Prepared status): Incoming Proprietor's representative can view Form 24B Proprietor on Title's representative can view Form 24A This means that the representatives can view the entire document from their Workspace rather than taking screenshots and then sending them to each other.     (Referencing PEXA FS-5661)   ... View more

Published: 11 September 2019 Jurisdiction: ALL   Overview This article shows you how to complete a transfer where the tenancy is Tenants in Common with a Joint Tenant inter-se.         Steps Pre-requisite: You have created a Workspace. Ensure all parties are correctly represented. Instructions: Create the Transfer document: Navigate to Document > Create Document > Transfer. All Proprietors on Title are listed as Transferors on the Transferor Details panel. On the Tenancy Details panel, select Tenants in Common as the Tenancy type. Select the action cog next to one of the parties who is to hold the title jointly, then select Remove. Select Cog > Add Joint Tenant for the party on screen who is to hold the title jointly. Note: A new row is created with the Share as Held jointly. In the row where the Share is Held jointly, click on the Please Select field and add the party who is to hold the share jointly. Note: Complete these steps for all parties who will hold the title jointly. Complete the remaining details in the Transfer. Save the changes. Results: You will now see all the parties listed as tenants in common with Held Jointly beside the tenants who will have joint tenancy.     Related Topics Transfer representing the purchaser (ALL STATES) Transfer representing the vendor (ALL STATES) Transfer Help Centre Articles   ... View more

This maintenance release of the PEXA system, Release 10.1.2, will focus on defects and therefore no notes will be published. Release 10.1.2 is scheduled for business go live 7 October 2019.   UPDATES: There is no expected outage during the rollout of this release (30 Spetember, 2019) Activation of Residual documents (4 October, 2019)   Activation of additional Residual Documents (VIC) From Monday 7 October 2019, four additional Victorian residual documents are available in PEXA: RECORD - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 RECORD - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 58 REMOVE – AGREEMENT Water Act - section 245 ACTION - APPLICATION - AMENDMENT BY COURT/VCAT ORDER Transfer of Land Act - section 103 In addition, the Application for Lost Title (Section 31) has been updated to now support lodgement by any parties (for example, Financial Institutions and parties who don't represent a Proprietor on Title): ACTION - APPLICATION - REPLACE LOST OR DESTROYED CERTIFICATE OF  TITLE Transfer of Land Act - section 31 ... View more

CUA have provided the following information and tips when completing a transfer as vendor or purchaser with them. Please let us know in the comments if this is helpful, and if there is further information you'd like added. CUA Phone Line – Settlements If there is an issue with a digital settlement and it is: Inconsistent with the checklist below;  Inconsistent with industry guidelines; OR It is an issue related to bank requirements for processing in the Workspace on day of settlement, Please call the settlements line number: CUA SETTLEMENTS LINE 133 282, opt 2, opt 2, opt 2. … all other queries are to be communicated via the PEXA Workspace.     Transfer - Sale (Mortgagee on Title) How to initiate a Sale Request Please provide or advise the client to complete the Discharge Authority – this document is to be provided to CUA via upload to the PEXA Workspace. The CUA Discharge Authority form is available on request from: CUA Branches The Members CUA Lender CUA 1300 767 539 Note: The Discharge Authority is required to be uploaded to the PEXA Workspace. Delays in settlement will occur if the Discharge Authority is not provided to the Files tab in the PEXA Workspace. It is critical that the tick box in PEXA is selected to notify when the Discharge Authority has been shared with CUA.   PEXA Invitation Request Please ensure the PEXA invitation is sent as early as possible or at least 15 days prior to settlement with the following: Loan Account number Borrower's name (if different from the Property owner) Completed Discharge Authority (if able) Note: Invitations without the above information or where settlement is set less than 15 days may impact settlement. If CUA is acting as ‘Mortgagee on Title’ and ‘Incoming Mortgagee’, please ensure two separate invitations are sent, one for each role.   Preferred Settlement times: (AEST/AEDT) 12pm – 2pm (Eastern States) 11am – 1pm (Central & Western States)   Document Creation and Settlement acceptance Once the Discharge Authority has been received please allow CUA 5 business-days to review – CUA will to confirm the correct discharge authority has been provided. Once reviewed, CUA will load the respective settlement documents and accept the settlement date/time. If CUA have accepted the settlement date/time and created the discharge of mortgage documents, a conversation is not required to confirm if we have received the Discharge Authority.   CUA Payout Process CUA cannot provide an indicative payout figure All payout figures are entered as final figures, reviewed and signed on the morning of settlement as close as possible to 10am (AEST/AEDT) in order to meet settlement times. CUA will send a conversation on the morning of settlement to advise of any delays. Please do not escalate unless final payouts are not in the PEXA Workspace post 10am the day of settlement.   Surplus Funds CUA’s preference will be for their member’s legal representative to manage all surplus funds, if this is not possible CUA will only be able to manage surplus funds if the member has provided a nominated account on the Discharge Authority.    Same Day Settlements CUA require a phone call via our Settlements Team for same day settlements to confirm if we can accommodate. Amending the settlement date and time in PEXA on day of settlement without confirmation from CUA can result in settlement delays   Withdrawing from PEXA Withdrawing from a Workspace to proceed with a paper settlement (where the jurisdiction permits) may cause further settlement delays. Please ensure a clear reason for the withdrawal is provided via the Conversation tool.     Transfer - Purchase (Incoming Mortgagee) How to initiate a Purchase request: Please ensure an invitation request has been sent as soon as possible or at least 15 days prior to settlement and all the relevant member information is provided upfront to avoid settlement delays.   Information required on a PEXA invitation When sending an invitation please include as much information about the member as possible. As a minimum include the following: Full name of the member/s Address of property Application number / reference number / account number Note: CUA will only accept an invitation if the member can be identified by CUA. Where we have identified the member but the above information is missing or incorrect, a further conversation will be sent in PEXA which may delay settlement.   Preferred Settlement times: (AEST/AEDT) 12pm – 2pm (Eastern States) 11am – 1pm (Central & Western States)   Transfer of Land (TOL) Please ensure the TOL document is prepared as soon as possible, preferably at the time of Workspace creation, or at least prior to executed loan documents being returned to CUA to avoid any delays to settlement   Progression of Workspace CUA will update Workspace participants by utilising the tick boxes on the Workspace Summary page, it is important to note the following re: progression of the loan and settlement. Loan Documents Sent, tick box – indicating CUA have reached Full Approval, Loan documents issued to member Loan Documents Received tick box – indicating CUA have received the signed loan documents and are beginning the 2-4 day certification process Settlement Date/Time accepted – indicating certification has been completed and all loan conditions have been met Note: If loan documents have been returned incorrectly a conversation will be issued to all Workspace participants it will be the CUA Lender/Broker’s responsibility to rectify any outstanding issues, once rectified the settlement date/time will be accepted.   Funds Available for Settlement CUA will update the source tab with loan funds available once ready to settle (post certification) –in all instances this will be 2-4 days after loan documents have been returned to CUA.   Total Funds Required for Settlement Please provide total funds required including all fees e.g. Registration fees, Solicitor fees for settlement as soon as possible or ideally 2 days prior to settlement.   CUA Loan Proceeds Loan Proceeds will be finalised and confirmed by CUA on the day of settlement.   Customer's equity required at settlement When loan documents are received and verified, CUA will note on the Settlement Summary screen in PEXA that we hold a member authority to debit customer's equity along with the last 4 digits of the account number – CUA will have an account for customer equity in all instances. Ensure the client has sufficient funds in their nominated account at least 48 hours prior to settlement to avoid settlement delays. CUA will update the members equity contribution on the morning of settlement prior to 10am providing total funds required for settlement have been provided.   Day of Settlement Please have your documents and your adjustments on the financial settlement schedule finalised and signed at least 4 hours before settlement. Any amendments made to the financial settlement schedule (post CUA or practitioner adjustments being signed) will result in CUA needing to reconfirm loan proceeds available which could cause settlement delays. Note: CUA will send a conversation on the morning of settlement to advise of any delays.   Same Day Settlements Home loans: CUA require a phone call via our call center 133 282, opt 2, opt 2, opt 2. for Same Day settlements to confirm if we can accommodate. Amending the settlement date and time in PEXA on day of settlement without confirmation from CUA can result in settlement delays.   ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.1.1, scheduled for business go live 09 September 2019. UPDATE: There is no expected outage during the rollout of this release.      Key Highlights New button to switch between roles (Updated 09 September 2019 - added link to Help article) New Destination Funds category (Updated 3 September 2019) Reduced number of clicks to action a task (Updated 28 August 2019 - Feature is deferred) Other Highlights Updated message for Change of settlement date/time Residual documents available now (VIC) Persistent filters and Smart Search capabilities extended to FIs (Updated 16 August 2019) New alert banner when signing Lodgment Instructions (Added 28 August 2019) New button to switch between roles You told us that you wanted an easy way to switch between roles when you are representing both sides of a transaction. We’ve introduced a Switch button that allows you to easily switch between roles in a Workspace. You still need to add the additional role via Workspace Settings but once you have done that, simply click Switch to switch back and forth as required.   Notes: The Switch functionality is not available to Financial Institutions. The Switch functionality is available only if you have defined two roles in the Workspace. If you have more than two roles, or if you have only one role in the Workspace then this functionality is not available. For details on how to use the Switch role functionality, refer to the Community article.   (Referencing PEXA FS-5499)   New Destination Funds category Principal Non-FIs can benefit from a new destination BPAY category that enables them to make BPAY payments without the need to associate it with any subscriber. This allows for BPAY payment details to remain discreet in a transaction where an associated subscriber is not required to sign off on. The new category, Other (BPAY), is accessible to users in the role of Caveator on Title. When this option is selected, the user is only required to enter the BPAY payment details, which won't be shared to other parties in the Workspace.   (Referencing PEXA SETT-8034)   Reduced number of clicks to action a task UPDATE: This feature has been deferred to a later release. We are taking measures to reduce the number of clicks you need to do to complete a tasks or activities in PEXA.   (Referencing PEXA FS-5438, FS-5436)   Updated message for Change of settlement date/time We have updated the onscreen message when the settlement date and/or time is changed to clearly advise the user that the reason they provide will be sent to all Workspace participants via a conversation message in PEXA.   (Referencing PEXA FS-5208)   Residual documents available now (VIC) From Monday 12 August 2019, four additional Victorian residual documents are available in PEXA: REMOVE - LEASE - DETERMINATION Transfer of Land Act - section 70 REMOVE - MORTGAGE - PROOF OF PAYMENT Transfer of Land Act - section 84 REMOVE - MORTGAGE - TREASURER'S RECEIPT Transfer of Land Act - section 85 REMOVE - ANNUITY CHARGE - SATISFACTION Transfer of Land Act - section 84   (Referencing PEXA LS1)   Persistent filters and Smart Search capabilities extended to Financial institutions Smart Search and Persistent Filter capabilities that are currently available to all practitioners will be rolled out to the financial institutions as part of the R10.1.1 release.   Smart Search We’ve improved the search tool to help you find your Workspaces quicker! Smart Search will give you suggestions as you type your search term. Click on a suggestion followed by the Search icon and PEXA will take you straight to your Workspace.   Persistent Filters  To save time and increase productivity, the filters you apply to your Active Workspaces dashboard will be retained. This allows you to navigate away from the dashboard or log out of PEXA and then return and quickly pick up where you left off.     (Referencing PEXA)   New alert banner when signing Lodgement Instructions While signing the Lodgement Instructions, if there are Mortgages or Caveats on title in the Workspace, and there is no associated Discharge of Mortgage or Withdrawal of Caveat, a banner will display within the Lodgement Instructions panel on the signing page. This banner advises the user to review any existing claims or encumbrances on title before proceeding. It is an informative message only and will not prevent users from signing.     (Referencing PEXA LS1-4914)   ... View more

  Introducing PEXA Key!   What is PEXA Key? PEXA Key is a new secure app for clients through which bank account details required for settlement can be exchanged and clients can track their settlement’s progress. When sellers input their bank account details into PEXA Key, the app communicates this information into their practitioner’s PEXA Workspace, eliminating the need to engage insecure communication channels and risk interception by a third party. This solution also removes the need to rekey bank account information and enables the practitioners to provide their firm’s trust account details securely to the buyer. Who is PEXA Key available to? PEXA Key is available in all active e-Conveyancing states and stands to support practitioners by offering a safe alternative to insecure communication methods such as email, where bank account details can be intercepted, and payments subsequently redirected. What does PEXA Key do? A secure way for your clients to provide bank account details for surplus funds. A secure way for you to share your trust (or PEXA registered source account if applicable) with your client. Avoiding the need for email to transmit important banking details. Provide high level settlement tracking up to settlement completion including such things as a countdown to settlement time and notifications of when the property has been settled. Answers to frequently asked questions and high level articles in relation to ‘what to expect’ during settlement. In addition to PEXA Key’s security purposes, the app provides high level settlement tracking and educational material for buyers and sellers on what to expect when transacting property. What doesn’t PEXA Key do? It doesn’t display specific details from your workspace It doesn’t display status of documents, or the overall status of the workspace It doesn’t display financial information It doesn’t push too many details to a client, but keeps them updated on the settlement date and their pending settlement It doesn’t share documents   Website For more details and links to App store and Google play stores, head to: https://key.pexa.com.au/   A big thank you to those who were involved in the PEXA Key pilot - your feedback has been instrumental during the app’s development. If you have any questions about PEXA Key, please ask them in the e-Conveyancing Community or contact your PEXA Direct Specialist. You can also refer to our What to expect articles for PEXA Key at the bottom of this page.   How to use PEXA Key Invite Your Clients to PEXA Key   In PEXA Exchange, first ensure you create a new party record for your client (or edit an existing Party record) via the Participants screen. NOTE: If you wish to transition a client from SettleMe to PEXA Key, you must first Withdraw representation of the Party record and then Edit the Party record. With the Party screen open, ensure “I represent this party” is selected and add the party details.   Select the check box alongside - “Send my client an email and SMS on my behalf inviting them to monitor their settlement and securely send account details through PEXA Key”. Enter their mobile phone number. Enter their email address. Click Save. PEXA will automatically send your client an email and SMS inviting them to PEXA Key on your behalf.   IMPORTANT NOTE: Ensure the mobile number and email address details are correct. You won’t be able to update this information after saving (for security reasons). NOTE: PEXA Key is only available for Parties who are set up as individuals (i.e. not in a company name).      Request Bank Account details with PEXA Key   First, invite your client to PEXA Key. Then, navigate to Settlement screen. Navigate to the Adjustments and Payments tab and scroll down to Payment Directions. Click on Request Account Details. Request Account Details screen will show the following: Select the name of your PEXA Key client from the list. 4b. Enter the Amount to be deposited to your clients account at settlement. The amount can be edited later if required. 4c. Enter a Transaction description. This is a description that your client will see in the PEXA Key app and will help identify the request for funds. For instance, Sale11Cairnes. Click Save. PEXA will automatically send your client a notification via the PEXA Key app, asking them to complete their bank account details. NOTE: The request will remain open until your client completes their Bank Account details. Once the details are submitted by your client, the line item is automatically updated with their Account details. Click Action cog and select Create to move the line item to your destinations, ready for settlement. NOTE: The line item can be edited at any time leading up to your settlement. Send Trust Account Details with PEXA Key   First, invite your client to PEXA Key via the Participants screen. Navigate to Settlement screen Select the Source Funds tab. Click the Send Trust Account Details button in the Provide Account Details section. Send Trust Account Details screen is displayed. PEXA Key Client: Select the client you want to send your trust account information using PEXA Key. Source Account: Select the trust account you want to send to your client. The details of the account, including BSB, Account number and Financial Institution are then displayed. Amount: Enter the exact amount you want your client to deposit into your trust account. Transaction Description: This is the reference that is displayed in PEXA Key and will be entered by your client when making their deposit into your trust account (For example,  11 Cairnes Sale). Click Send. What your client will see Your client will receive a push notification on their phone, and will have a new task in the PEXA Key app. After opening the app, your client will see the task titled Funds requested for settlement.   Your client will:   Select the View button. Read a brief description of what is required and select View account details. Review the amount requested, and the trust account details. Use these details to transfer the requested amount to the Trust account.   Completing the Transfer   To indicate that the transfer has been completed, your client will: Select the toggle to acknowledge the statement “Transfers must be made at least 3 business days before settlement” Select Transfer done.   Completed tasks Once completed, your client can return to the app and to view the details of the completed task at any time. Send PEXA Source Account Details with PEXA Key   First, invite your client to PEXA Key via the Participants screen. Then, navigate to Settlement screen and click into the Source Funds tab. Click the Add Source button. Complete the Source line item, selecting PEXA Source Account. Under the PEXA Key Banner, select the Send my client account details through PEXA Key. PEXA Key Client: Select the client you want to send the PEXA Source account information using PEXA Key. Click Save. Once saved, the Source Funds tab will show the details that have been sent to your client in the Provide Account Details     What Your Client Will See Your client will receive a push notification on their phone, and will have a new task in the PEXA Key app. After opening the app, your client will see the task titled Funds requested for settlement.   Your client will:   Select the View button. Read a brief description of what is required and select View account details. Review the amount requested, and the PEXA Source Account details on the screen Use these details to transfer the requested amount to the PEXA Source Account.   Completing the Transfer   To indicate that the transfer has been completed, your client will: Select the toggle to acknowledge the statement “Only electronic transfers are allowed, no later than 3 business days before settlement” Select the Learn more option to display details about the PEXA Source Account and the requirements when depositing to this account. Select Transfer done.   Completed tasks Once completed, your client can return to the app and to view the details of the completed task at any time.   PEXA Key FAQs   Where is PEXA Key available for download? PEXA Key is exclusively available to download from the Google Play Store and Apple App Store. What visibility will my client have over their settlement? PEXA Key provides high-level settlement tracking up to settlement completion including a countdown to settlement time and a final notification when the property has settled. Importantly, PEXA Key: Doesn’t display status of documents, or the overall status of the Workspace. Doesn’t display financial information (except practitioner trust account information, if provided for the deposit of funds). Provides minimal details of settlement such as a high-level overview and settlement date. What happens if I incorrectly enter my client’s mobile number or email address into the PEXA Workspace? If for some reason you enter an incorrect mobile number or email address, you must follow these steps to make a change: Withdraw representation of the party record via the participants screen Edit the party record Represent the party Update the mobile number and email address Is SettleMe still available? You can no longer issue any new invitations for SettleMe. However, if your client is already set up with SettleMe, it will still be available for their upcoming settlement. How much will it cost for my clients to download PEXA Key? PEXA Key is free How do I know that my client has downloaded and activated the PEXA Key app? When a client has accepted and activated PEXA Key, the PEXA Key icon will appear green next to their name in the WS summary screen in the PEXA Workspace. Does PEXA guarantee this app? The PEXA Key Secure Communication Guarantee guarantees the secure communication of bank account details between a client and their practitioner. This means: The bank account details that a seller enters via PEXA key will be received by the seller’s practitioner, as they were entered into PEXA Key. The trust account details that the practitioner shares with the buyer via PEXA Key, will be the bank account details the buyer receives. Please note the guarantee does not relate to the movement of funds, rather it covers the secure communication of bank account details via the app. Full list of PEXA Key Secure Communication Guarantee terms and conditions click here. Can more than one person use PEXA Key for the same settlement? Yes, any individual represented by you (and has a Party record in a Workspace) can be invited to track their settlement via PEXA Key. In the instance where bank account details must be requested for the same settlement from different parties, you must request each of the bank account details one at a time. If you are requesting multiple bank account details from the same individual client, only one request per client can be sent at a time, so you must wait for your client to submit the first lot of bank account details before requesting the second. Using the bank accounts submitted, distribute the funds accordingly within the Workspace’s Financial Settlement Schedule. What if my client wants the proceeds of sale to go to more than one account? In this instance, you must request each bank detail one at a time. Only one request per client can be sent at a time, so you must wait for your client to submit the first bank account before requesting the second. Then, using the bank account submitted, distribute the funds accordingly within the Workspace’s Financial Settlement Schedule. What upcoming features can we expect to see on PEXA Key? We are always looking at new ways to enhance the PEXA Key experience for both buyers, sellers and practitioners. We are currently working on ways to provide more visibility to what your clients are seeing and different ways to inform you once they have downloaded and activated the app. Be sure to provide any feedback or suggestions to feedback.key@pexa.com.au. How is PEXA Key more secure than email? Email can be intercepted by a third party without the knowledge of the sender or receiver. With PEXA Key, the communication channel is secure, we have verified their details against what is entered in the Workspace and sent your client a 2-factor SMS code. In addition, client information is communicated into the PEXA Workspace, and removes the need for a practitioner to manually enter bank account details. What happens if my client wants to change their nominated bank account details after entering it in PEXA Key? If for some reason a client requests to change the bank account details they submitted via PEXA Key, we recommend reinitiating a new PEXA Key request. This will ensure that your client enters the correct bank account using the secure communication of PEXA Key. Please do this by clicking “Request Bank account details” under payment directions in the FSS screen and filling in the required fields. You can manage the line item according to the change that comes through from your client. Can I invite organisations to PEXA Key who are purchasing/selling property, especially for the bank account transfer functionality? Currently, you can only invite individuals to PEXA Key. We have already begun to explore how organisations can be involved with the application and will continue to keep you updated. Where do I go for technical support on PEXA Key? Please send any PEXA Key questions or support queries via email to feedback.key@pexa.com.au or contact our support team on 1300 084 515. ... View more

When entering a financial line item in the Financial Settlement Schedule, you may have the option to enter additional account details. By entering these account details, it assists with the reconciliation of funds for the transaction. Underlying Account Details for Source funds Underlying Account Details are applicable to source funds line items and are used for informative purposes. For example, if the source Financial Institution is providing loan funds and they want to record the actual loan account that the funds are coming from. Underlying Account Details appear in the settlement reports. Final Account Details for Source funds Final Account Details are applicable to destination fund line items and, similar to Underlying Account Details, are used for informative purposes only. If a Financial Institution or practitioner is disbursing all funds to a single account, they can then enter a final account that shows the actual account that funds are to be disbursed to after settlement (this would be a manual movement external to PEXA). Final Account Details appear in settlement reports and against the financial line item.   Note: This information does not drive any functionality in PEXA. It will appear in the Financial Line Item details. ... View more

PEXA is pleased to present the release of PEXA Projects 6.1.0 (MoT & PoT), scheduled for business go live 07 August 2019.   Highlights Enhancement to Dashboard (MoT & PoT) Pagination (MoT & PoT) Bulk accept settlement date/time (MoT) Enhancement to Dashboard (MoT & PoT) The PEXA Projects dashboard has been enhanced to enable you to filter Workspaces by status: All Active Settling Today Completed Withdrawn All   The right-hand side of the dashboard shows a summary of the number of Workspaces, filtered by status. Click on a Workspace status filter to view a list of Workspaces by the selected filter. Pagination (MoT & PoT) The default number of Workspaces that displays on the Dashboard has increased from 20 Workspaces to 100 Workspaces. Bulk accept settlement date/time (MoT) The Mortgagee on Title is now able to bulk accept settlement date/time via PEXA Projects. When you open a Project, you’ll see a new Accept Settlement menu link that allows for the efficient acceptance of settlement date/time in bulk.   Upon clicking the Accept Settlement link, a list of settlements pending acceptance is displayed. From here, the Mortgagee on Title can choose to accept settlements by bulk (via the ‘Select All’ check box) or individually (by selecting individual check boxes).   ... View more

Last updated: 5 September 2019 Jurisdiction: ALL Resources: Help Card   Overview The corrective payment process has been streamlined so that corrective instructions can now be edited, signed, and processed securely from within the PEXA Exchange platform. If a corrective payment is required for a settlement, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment particulars. Users with the Corrective Payments permission enabled can access specific transactions, enter the correct transaction details, and submit the changes to PEXA. Once submitted, PEXA will review and process the new instructions as required. Corrective Payments dashboard A new Corrective Payments dashboard lets you view pending, processing, and completed payments. This dashboard is enabled only to users who have the Corrective Payments permission.   Tabs Your actions—tab This tab lists all payments that require action from you. The Status column indicates the status of the new payment: Action Required: A financial institution or biller has rejected a payment based on details your subscriber provided. Please provide amended details. Ready to Sign: Changes to the payment details have been saved. If you have the Corrective Signing permission, please sign to submit them for further processing. The available actions for the payment are: Edit: Subscribers with Corrective permission can view and edit corrective changes. Edit and Sign: Subscribers with Corrective Signing permission and a valid digital certificate can view, edit, and sign off on corrective changes. Depending on your permission level, you may Edit and/or Sign the amended details for the payment via the cog in the Actions column.   PEXA processing—tab This tab shows all payment directions that have been signed and submitted. The possible statuses are Submitted, Accepted, or Processing.   Completed—tab Payments will progress to this tab once PEXA has forwarded them to the relevant financial institution for clearance.   Steps In this section: Assign corrective permission to users Making corrective changes Assign corrective permission to users Only a Subscriber Manager or Subscriber Administrator can enable Corrective Payments permissions for users. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users. Select Cog > Edit against the user to whom you want to assign corrective permission. Under Profile Setup > Permissions, enable Corrective Payment permission for this user: To enable Corrective payment permission, select the Corrective Payments check box. Users with Corrective payment permission can view and edit corrective changes. To enable Corrective signing permission, select the following check boxes: Signer - financial settlement Corrective Payment Signer - corrective payment Users with Corrective signing permission and a valid digital certificate can view, edit, and sign amendments to payments. Save the changes. RESULT: If corrective permission has been enabled for you, you’ll be able to see the Corrective Payments link on the left-hand navigation. Make corrective changes Click Corrective Payments on the left-hand navigation menu. On the Your actions tab, select Cog > Edit against the line item you wish to edit. In the New Destination Account Details section, amend the account details as required. Confirm the changes. You’ll be required to re-enter the account number. Depending on your permission level, you may either click: Save to save the corrective changes. Save & Sign to save and confirm the corrective changes. RESULT: Once the new payment details have been confirmed and signed, PEXA will review and process the changes as required. The payment will progress to the Completed tab once the payment has cleared.     ... View more

PEXA is pleased to present a minor release of the PEXA System, Release 10.1.0, scheduled for business go live 05 August 2019. UPDATE: There is no expected outage during the rollout of this release. A further 90 Residual documents are activated and available on 22 July 2019.   Key Highlights Improved Corrective Payments process (Updated 5 August 2019—link to Community) Joining an existing Workspace (Updated 16 July 2019—screenshot) Updates to the Model Participation Rules (QLD, SA, VIC) (Updated 16 July 2019—screenshot) Other features Linked Simultaneous Settlements without Funds Flow Conversations included in email notifications Ability for Panel Member to select Panel Master—PEXA Projects Dashboard refresh (Updated 20 August 2019) Additional information added to TAC responses (ALL) Updates to the Notice of Acquisition (VIC) (Updated 7 August 2019) New banner to indicate Complex Assessments (VIC) Scope extension for Part Tenancy Transfer (SA) (Updated 30 July 2019) WalkMe More residual documents activated (Updated 22 July 2019)   Improved Corrective Payment Process PEXA has streamlined the way corrective payments are processed. In most cases, a corrective payment is issued because the wrong account detail was entered, which needs to be rectified. Previously, when a rejected payment during settlement occurred, the corrective payment process would be initiated by PEXA. The process commenced post-settlement and involved sending an email with an attached form to the Subscriber so they could enter the correct account details. This form would then be sent back to PEXA to facilitate the rectification of payment. Corrective Payments dashboard From this release, we’ve improved the corrective payment process with transaction details now corrected securely via PEXA Exchange. We’ve added a new Corrective Payments dashboard that displays pending, processing, and completed corrective payments. This dashboard is visible only to users who have permission to view and edit corrective payments. An additional corrective payment signing permission, along with a valid digital certificate, is required to digitally sign off on corrected payment changes. This further enhances security, confidence, and allows for tracking of end-to-end process for a particular corrective payment.     If a corrective payment is required for a settlement lodged in PEXA, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment details. Users with Corrective Payments permission can access specific transactions and enter the correct transactions details. Users with Corrective signing permission AND a valid digital certificate can sign off on the changes and submit it to PEXA. Once submitted, PEXA will review and process the corrections as required. Set up permission for corrective payments Only a Subscriber Manager or Subscriber Administrator has the ability to enable Corrective Payments for users. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users and select the relevant check box to assign Corrective Payment permission: Corrective payment permission - Users can view and edit corrective changes. Corrective signing permission - Users can view, edit, and sign off on corrective changes (provided they have a valid digital certificate). For details on how to make corrective payments, click here.   (Referencing PEXA PES-2681)   Joining an existing Workspace Upon creating a new Workspace, in instances where a land title is used in another Workspace, the Incoming Proprietors and Proprietors on Title are now given the option to join the existing Workspace instead of creating a new one. This aims to prevent multiple Workspaces from being created for the same transaction.     On joining an existing Workspace, the participants in that Workspace are notified with a banner message across the Workspace Summary screen.     For users of roles other than Incoming Proprietor or Proprietor on Title, if they create a new Workspace and PEXA identifies that the land title is used in another Workspace, they will be presented with the following screen:       (Referencing PEXA FS-4581)   Updates to the Model Participation Rules (QLD, SA, VIC) The Model Participation Rules (MPR), defined by ARNECC, has been updated to include the recognition of an agent (i.e.: administrator or attorney) transacting on behalf of a client. To support this change, we’ve updated our certifications in PEXA so that it aligns with the updates made in MPR version 5. When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document: Previous: The Certifier has taken reasonable steps to verify the identity of the [transacting party]. Updated: The Certifier has taken reasonable steps to verify the identity of the [transacting party] or his, her or its administrator or attorney. Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.     For more information, see here.   (Referencing PEXA LS3-2645, LS3-2644)   Linked Simultaneous Settlements without Funds Flow As part of R10.1.0, PEXA will be creating a new option to create a linked simultaneous settlement without funds flow. Members will be able to create a linked simultaneous settlement financial line item with a zero-dollar value when setting up their link. This feature will ensure that these Workspaces settle simultaneously (in an all-or-nothing manner) without the need to transfer funds between the settlements. On the Destination Financial Line Item screen,  there is a new check box next to the Amount field. When selected, it allows for a simultaneous settlement to be linked with zero-dollar funds flow.       On the Linked Financial Settlement tab, the ‘Link value’ will be set to ‘No funds flow required’:   (Referencing PEXA SETT-7655)    Conversations included in email notifications The email you receive that notifies you that you have a new conversation will now include the conversation message, which means you no longer need to log in to PEXA to read the conversation. Details such as the sender, subject, and body of message are included in the email. However, due to security and privacy reasons, sensitive information such as bank account details are redacted from the email. To view the message details in full, log in to PEXA and open the conversation.     (Referencing PEXA UI-26)    Ability for Panel Member to select Panel Master—PEXA Projects This enhancement allows a Panel Member to select a Panel Master whom they represent from a drop-down menu upon accepting the Participation Request. Please note that the Panel Master must be set up as a frequently represented party prior to accepting the Participation Request to allow for this functionality.       (Referencing PEXA NIK-2172)    Dashboard refresh Note: We’ll be updating the platform design with new fonts and colours. Our members will be progressively upgraded to this by 19 August, so look out for the new enhanced design. For more information, click here. To provide a better experience for users, the Dashboard screens have been enhanced for accessibility. The improved look and feel have new fonts and colours, resulting in a cleaner user interface. The top navigation menu is locked so that the menu items remain visible during scrolling. Workspace status is colour-coded for easy Workspace status assessment. Shading is applied to active navigation links on the top menu bar. Shading is applied to alternate rows to aid visual scanning. The WalkMe help widget has a different colour. Removed borders from within the table.       (Referencing PEXA UI-1)   Additional information added to TAC responses (ALL) In response to feedback received from our users, we’ve added additional information to the Title Activity Result Details screen so that the TAC response is more meaningful. If a document categorised as ‘Other’ is returned from the Land Registry, this information is now displayed: Document Type Document Status Dealing Number Date and Time   (Referencing PEXA LS4-3485)   Updates to the Notice of Acquisition (VIC) Total Sales Price As part of a requirement by the VIC State Revenue Office (SRO), the Total Sales Price field requirement in the Notice of Acquisition (NoA) has changed from optional to mandatory. Where there is one property referenced in a NoA, the Total Sales Price is pre-populated based on the information provided in the Transfer form. This amount is non-editable. Where there is more than one property referenced in a NoA, and the Total Sales Price includes a monetary value of more than $0, a sales price must be entered for each property.   Principal Place of Residence To meet with SRO requirements, the following changes have been made to the Principal Place of Residence (PPR): You are now required to indicate if a Transferee is claiming a Principal Place of Residence exemption by selecting the Yes/No radio buttons. By default, the Principal Place of Residence address is blank and will no longer be pre-populated with an address.   (Referencing PEXA LS4-3920, LS4-4083)   New banner to indicate Complex Assessments (VIC) With the introduction of complex assessments in release 10.0.1, we’ve improved the visibility around Workspaces bound by complex assessment by adding a banner. This banner appears on the Documents and Stamp Duty screens to all participants in a Workspace and directs you to a Community page where further information is available.   (Referencing PEXA LS3-2613)   Scope extension for Part Tenancy Transfer (SA) As part of R10.1.0, we have worked closely with the SA Land Registry to extend the scope and capabilities of the Part Tenancy Transfer (SA), which was initially released in Release 10.0.0, to allow you to lodge more transaction types in PEXA. Supported scenarios in PEXA The following table lists the full scope of the transaction types that may be lodged electronically in PEXA: Tenancy on Title Transferee Tenancy Scenario Sole Proprietor Tenants in Common Sole Proprietor partially transferring his/her share to other Incoming Proprietors (not all off). Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants within a Tenancy in Common Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title as Joint Tenants Inter-se (all off)*. Tenants in Common Sole Proprietor Some of the Proprietors relinquishing their share to a single Proprietor. Tenants in Common One or more Proprietors transferring Part of or their entire share to an existing Proprietor. One or more Proprietors are transferring Part of or their entire share to an Incoming Proprietor. Joint Tenants Proprietors transferring their entire share to an existing Proprietor. Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants within a Tenancy in Common Proprietors transferring their entire share to the remaining Proprietors, who then proceed to create a Joint Tenants Inter-se with that share. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with their relinquished shares. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with other Incoming Proprietors with their relinquished shares. Joint Tenants Sole Proprietor Some of the Proprietors transferring their shares to a single Proprietor (not all off). All Proprietors transferring their shares to a single Proprietor (all off)*. Tenants in Common Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants One of the Proprietors is giving up their share to the remaining Proprietors (not all off)*. Joint Tenants within a Tenancy in Common Change in manner of holding: All Proprietors coming back on title in their respective Joint Tenants Inter-se groups. Joint Tenants within a Tenancy in Common Sole Proprietor Joint Tenants Inter-se group relinquishing their share to the remaining sole Proprietor on Title. Joint Tenants within a Tenancy in Common One of the Joint Tenants in the Joint Tenants Inter-se is relinquishing their share to the remaining Joint Tenants in the same Joint Tenants Inter-se group.   *: ‘all off’ indicates where all Proprietors on Title are relinquishing their Shares in full, as Transferors in the Part Tenancy Transfer. Members will be able to lodge an electronic Part Tenancy Transfer if their Transfer transaction type is listed above. If the type of Part Tenancy Transfer is not listed above, then it cannot be lodged as a Part Tenancy Transfer through PEXA.   Unsupported scenarios in PEXA The full scope of transaction types that are not allowed to be lodge as an electronic Part Tenancy Transfer, is as per the following: Tenancy on Title Transferee tenancy Scenario Any Any The Transferee is in any other Capacity besides Elder, Younger, Younger Minor or Minor. Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Tenants in Common Tenants in Common Where a Proprietor on Title is not a Transferor but selected as a Transferee with reduced shares. **   Tenancy on Title: Tenants in Common -   A (1/3 Share) B (1/3 Share) C (1/3 Share)   New Incoming Proprietor - D   Transferor = A (2/6 Share) Transferee = C (1/6 Share), D (3/6 Share) Italicized = B (2/6 Share)***   Transferee Tenancy: Tenants in Common – B (2/6 Share) C (1/6 Share) D (3/6 Share) Joint Tenants Tenants in Common The relinquishing Joint Tenants is Transferring their entire interests to the remaining Joint Tenant in the Transferee Tenancy of ‘Tenants in Common’. The Transferee Tenancy must be a ‘Sole Proprietor’.   Tenancy on Title: Joint Tenants -   A, B, C   Transferor = A, B Transferee = C (1/2 Share) Italicized = C (1/2 Share)***   Transferee Tenancy: Tenants in Common – C (1/2 Share) C (1/2 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants within a Tenancy in Common Joint Tenants within a Tenancy in Common The Joint Tenant remaining on Title is in two separate tenant groups.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C & D (jointly hold 1/2 Share)   Transferor = A (1/4 Share) Transferee = B (1/4 Share) Italicized = C and D (jointly hold 2/4 Share)***   = B (1/4 Share)   Transferee Tenancy: Tenants in Common – B (1/4 Share) B (1/4 Share) C and D (jointly hold 2/4 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants OR Joint Tenants within a Tenancy in Common Any A non-transacting Joint Tenant (also known as ‘Italicized’) is selected as a Transferee in the Part Tenancy Transfer.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C (1/2 Share)   Transferor = C (1/2 Share) Transferee = A (1/2 Share) Italicized = A and B (jointly hold 1/2 Share)***   Transferee Tenancy: Tenants in Common – A (1/2 Share) A and B (jointly hold 1/2 Share)     Please Note: This is not currently supported and is expected to be enabled by the end of August. **: Please note: that you could still lodge this as a Normal Transfer, where you re-create Parties staying on Title as Incoming Proprietors. ***: Italicised text above represent non-transacting parties or residual shares for Proprietors staying on title. For additional information on the SA Part Tenancy Transfer, please refer to the Part Tenancy Transfer guide here.   (Referencing PEXA LS2-7742, LS2-7458)   WalkMe It's been approximately one year since we launched the integration of WalkMe into PEXA Exchange. Since then, we've developed a number of Walk Thrus to help guide you through completing a transaction. Please note that our Walk Thrus are designed to guide you through the most common scenarios. If your transaction is a little more complex, please refer to our Community articles. Here's what's new in recent releases: Updates to the WalkMe Help widget color scheme (coming R10.1.0) Updates to the Stamp Duty Walk Thru (all jurisdictions) Walk Thru a Part Tenancy Transfer (NSW) and (SA) Walk Thru a Lease (NSW) For a full list of all our Walk Thrus, check out our Community page. (Referencing PEXA WM)   More Residual Documents activated An additional 90 Residual Documents will be available under the Victorian Other Documents section of PEXA from Monday 22 nd of July. This brings the total number of Residual Documents available in Victoria to 108. Please see below for the additional instruments: ACTION - APPLICATION - AMEND CAVEATOR ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND INTEREST HOLDER ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND MORTGAGEE ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND PROPRIETOR ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - CORRECT ERRORS Transfer of Land Act - section 103 ACTION - APPLICATION - GROUNDS FOR REFUSAL Transfer of Land Act - section 116 ACTION - APPLICATION - NEW FOLIO Transfer of Land Act - section 32 ACTION - APPLICATION - NEW FOLIOS FOR SEPARATELY DISPOSABLE PARCELS Transfer of Land Act - section 32 ACTION - APPLICATION - REPLACE LOST OR DESTROYED CERTIFICATE OF TITLE Transfer of Land Act - section 31 ACTION - CAVEAT - FORBIDDING CHANGE OF BOUNDARIES Transfer of Land Act - section 100 ACTION - CAVEAT - FORBIDDING GENERAL LAW APPLICATION Transfer of Land Act - section 26R ACTION - CAVEAT - FORBIDDING REMOVAL OF EASEMENT Transfer of Land Act - section 73 ACTION - CAVEAT - FORBIDDING VESTING Transfer of Land Act - section 61 ACTION - GENERAL LAW CONVERSION - NON-SURVEY Transfer of Land Act - section 14 ACTION - NOTICE - CAVEATOR Transfer of Land Act - section 89A ACTION - NOTICE - REGISTERED PROPRIETOR Transfer of Land Act - section 89A ACTION - VARIATION OF PRIORITY OF MORTGAGES Transfer of Land Act - section 75B ACTION - REGISTRAR'S CAVEAT Transfer of Land Act - section 106 CHANGE PROPRIETORSHIP - MORTGAGED LEASE Transfer of Land Act - section 68 RECORD - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 58 RECORD - AGREEMENT Water Act - section 234 RECORD - AGREEMENT Water Act - section 244 RECORD - CHARGE Housing Act - section 67 RECORD - CHARGE Legal Aid Act - section 47A RECORD - CHARGE Proceeds of Crime Act - section 169 RECORD - COVENANT - NATIONAL TRUST Heritage Act - section 135 RECORD - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 RECORD - COVENANT Victorian Conservation Trust Act - section 3A RECORD - DECISION Water Act - section 235 RECORD - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 RECORD - NO MORTGAGEE CONSENT - REINSTATE LEASE Transfer of Land Act - section 88A RECORD - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B RECORD - NOTICE Carbon Credits (Carbon Farming Initiative) Act - section 27 RECORD - NOTICE Cemeteries and Crematoria Act - section 126 RECORD - NOTICE Heritage Act - section 54 RECORD - NOTICE Housing Act - section 110 RECORD - NOTICE Land Acquisition and Compensation Act - section 10 RECORD - RESTRICTIVE COVENANT Transfer of Land Act - section 88 RECORD - STATEMENT Planning & Environment Act - section 110 REMOVE - AGREEEMENT Forestry Rights Act - section 10 REMOVE - AGREEMENT - SECTION 173 Planning & Environment Act - section 177 REMOVE - AGREEMENT Building Act - section 164 REMOVE - AGREEMENT Conservation Forests & Lands Act - section 72 REMOVE - AGREEMENT Planning and Environment Act - section 201SLG REMOVE - AGREEMENT Water Act - section 237 REMOVE - AGREEMENT Water Act - section 245 REMOVE - CHARGE Housing Act - section 67 REMOVE - CHARGE Legal Aid Act - section 47D REMOVE - CHARGE Proceeds of Crime Act - section 169 REMOVE - CHARGE Retirement Villages Act - section 32 REMOVE - COVENANT - NATIONAL TRUST Heritage Act - section 135 REMOVE - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 REMOVE - DECISION Water Act - section 237 REMOVE - DECLARATION Housing Act - schedule 6 clause 6 REMOVE - EASEMENT Transfer of Land Act - section 73 REMOVE - ENCUMBRANCE Transfer of Land Act - section 106 REMOVE - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 REMOVE - NO MORTGAGEE CONSENT - EASEMENT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - LEASE Transfer of Land Act - section 88A REMOVE - NO MORTGAGEE CONSENT - RESTRICTIVE COVENANT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - VARIATION OF EASEMENT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - VARIATION OF LEASE Transfer of Land Act - section 88A REMOVE - NO MORTGAGEE CONSENT - VARIATION OF RESTRICTIVE COVENANT Transfer of Land Act - section 88B REMOVE - NOTICE - GAIC Planning & Environment Act - section 201UC REMOVE - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B REMOVE - NOTICE CEMETERIES & CREMATORIA ACT - Section 127 REMOVE - NOTICE Heritage Act - section 54 REMOVE - NOTICE Housing Act - section 110 REMOVE - NOTICE Land Acquisition Compensation Act - section 10 REMOVE - NOTICE OF ACQUISITION Transfer of Land Act - section 57 REMOVE - NOTICE Retirement Villages Act - section 39 REMOVE - RESTRAINING ORDER Confiscation Act - section 27 REMOVE - RESTRAINING ORDER Proceeds of Crime Act - section 42 REMOVE - RESTRICTIVE COVENANT Transfer of Land Act - section 88 REMOVE - STATEMENT Planning & Environment Act - section 110 REMOVE - WARRANT - SATISFACTION Transfer of Land Act - section 52 VARY - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 65 VARY - AGREEMENT - SECTION 173 Planning & Environment Act - section 178 VARY - AGREEMENT Building Act - section 164 VARY - AGREEMENT Conservation Forests & Lands Act - section 76 VARY - AGREEMENT Planning and Environment Act - section 201SLF VARY - AGREEMENT Water Act - section 237 VARY - AGREEMENT Water Act - section 245 VARY - COVENANT - NATIONAL TRUST Heritage Act - section 135 VARY - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 VARY - COVENANT Urban Land Authority Act - section 14 VARY - COVENANT Victorian Conservation Trust Act - section 3A VARY - DECISION Water Act - section 237 VARY - NOTICE Land Acquisition Compensation Act - section 10 VARY - RESTRICTIVE COVENANT Transfer of Land Act - section 88 (Referencing PEXA LS1&3)   ... View more

Marketplace provides PEXA members with access to a range of suppliers that provide the products and services you need to complete a property transaction.  Currently, there are three search providers in Marketplace: Equifax Citec SAI Global The table below lists the available searches by each provider.   Current as of: July 2019           Product Name Jurisdiction EQUIFAX CITEC SAI NSW Products Title Search NSW ✔ ✔ ✔ Address Lookup NSW ✔ ✔ ✔ Copy of Plan-Deposited Plan NSW ✔ ✔ ✔ Copy of Plan-Strata Plan NSW ✔ ✔ ✔ Copy of Plan-Crown Plan NSW ✔ ✔ ✔ CT Location Inquiry NSW ✖ ✔ ✖ DP - Section 88B NSW ✔ ✔ ✖ DP - Management Statement NSW ✔ ✔ ✖ DP - Pipeline Form NSW ✔ ✔ ✖ DP - Contract NSW ✔ ✔ ✖ SP - Developer By-Laws NSW ✔ ✔ ✖ SP - Management Statement NSW ✔ ✔ ✖ SP - Section 88B NSW ✔ ✔ ✖ SP - Contract NSW ✔ ✔ ✖ Copy of Dealing NSW ✔ ✔ ✔ Cancelled Title NSW ✔ ✔ ✔ SCIMS Trig Station NSW ✔ ✔ ✔ SCIMS Misc Mark NSW ✔ ✔ ✔ ADIS Book and No. NSW ✔ ✔ ✔ Primary Application NSW ✔ ✔ ✔ SCIMS Permanent Mark NSW ✔ ✔ ✔ SCIMS State Survey NSW ✔ ✔ ✔ Property Council Products including: water/Planning/Rates Certificate NSW ✔ ✖ ✖ VIC Products Title Search VIC ✔ ✔ ✖ VIC Address Lookup VIC ✔ ✔ ✖ Copy of Instrument VIC ✖ ✔ ✖ Owner's Corporation Premium Report VIC ✖ ✔ ✖ Copy of Plan VIC ✔ ✔ ✖ ... View more

We've prepared this step-by-step guide to show you how simple it is to order property searches with Marketplace. Marketplace is currently available to members who are activated to transact in NSW and VIC (Pilot).   Get started by logging in to   plus.pexa.com.au   Click   Marketplace   on the left-hand navigation bar. Click   NEW SEARCH. Start typing the property address in the address field. A list of available addresses appear as you type; select the applicable address. Enter your   Matter reference. This could your matter, file, or customer reference. Click   SEE PRODUCTS. Expand the drop-down menus and select the searches and/or certificates you’d like to order. A list of products available in Marketplace is listed.  Compare prices across providers. Make your selection by clicking   ADD TO CART. View your cart then click   GO TO CHECKOUT. Review the order and then click   CONFIRM AND PLACE ORDER   to place your order. Your order will be emailed to you and the document is sent as an attachment. You’ll also find a copy of the document, which you can download, under   Your orders   on the left-hand navigation bar.   *Prices are indicative only and subject to change. ... View more

  IMPORTANT UPDATE: Please note, the maintenance release of PEXA System, Release 10.0.2, has been deferred. All scopes planned for mid-July will be rolled into our next minor release, Release 10.1.0, scheduled 5 August 2019.    Deferred features: Improved Corrective Payments process More residual documents activated Linked Simultaneous Settlements without Funds Flow  Conversations included in email notifications  Ability for Panel Member to select Panel Master—PEXA Projects  ... View more

One main benefit PEXA Projects offers its subscribers is the ability to upload bulk data to the project. This saves time and reduces potential errors that manual data entry may present. You can import two kinds of data to PEXA Projects:   Workspaces data—bulk upload workspaces data (such as lot number, child titles) and create new Workspaces. Financial data—bulk upload financial settlement (such as destination and source line item) data into Workspaces.   Supported CSV file PEXA Projects supports the upload of CSV files, which must be structured in a specific format for data to be correctly mapped. If you need assistance with converting your current data into a structured CSV format, contact pexaprojects@pexa.com.au. Bulk Upload Workspaces From R6.0.0, we're introducing a new Bulk Upload Workspaces tool. The Bulk Upload Workspaces tool lets you efficiently import bulk workspaces data from an Excel file to PEXA Projects via a wizard. Mapping data Your file may include new workspaces (for creation) and existing workspaces (for update). The file must also include a Workspaces tab with specific columns (Subscriber reference, Lot number, and Child title if a plan of subdivision has been registered). It may include optional columns (Incoming proprietor representative, Purchaser and Gross consideration). The template can be downloaded from PEXA Projects for your reference. You may use the wizard to import the following data to your project: Subscriber reference (required) Lot number (required) Child title (optional; required only if a plan of subdivision has been registered) Incoming proprietor representative (optional) Purchaser (optional) Gross consideration amount (optional) The data in the file will be mapped and once uploaded, new workspaces will be created in your project and existing data will be overwritten. Uploading Workspaces data   Log in to PEXA Projects as Proprietor on Title. Open your project and navigate to Manage Workspaces > Bulk Upload Workspaces. Click Select a File and then browse to locate your file and then click Next. Note: The file must be in a structured CSV format. Note: The option to upload bulk new workspaces on the project's parent title and the option to upload bulk changes to existing workspaces (e.g. child titles) via a .csv file is still available for a limited period of time on the new tool using the PEXA Connected file format, however will not be supported nor maintained going forward. Where a .csv file format was uploaded, the system will skip the data mapping step and will redirect the user to the Workspaces review step. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column). Confirm your Workspaces. After mapping is complete, review and confirm your workspaces. Any errors, such an incorrect format or incoming proprietor representative name that cannot be matched to a PEXA subscriber, will be highlighted on the screen and must be rectified. You can also add and delete records within the Review Workspaces table. Added workspace records will be validated on-the-fly with an ability to edit them as required. At the bottom of the screen you’ll find a summary of your workspaces to be uploaded: total number, how many to be created, how many to be updated, how many on the parent title, and how many on child titles. When all errors are rectified, click Commit to confirm the upload. All new workspaces to be created in the project and any workspaces marked for update are updated in one bulk action. In addition to creating and updating your workspaces and prior to committing your changes, you may also choose the following: Review before proceeding—will be displayed if at least one workspace has a child title to be uploaded, and will include reminders of frequently represented parties to be set and common data information to be updated. Export—export workspaces to a spreadsheet for reconciliation purposes. Results Upon committing your Workspaces upload, you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all successfully created workspaces will be present and your existing workspaces will be displayed updated with successfully processed changes.   Bulk Upload Financials The Bulk Upload Financials tool lets you import bulk Financial Settlement Schedule (FSS) data from an Excel file to PEXA Projects via a wizard. Mapping data For destination financial line items, your file must include a Destinations tab and include specific columns (e.g. Subscriber Reference, Lot Number, Destination Category, Amount, Transaction Description). Similarly, for source financial line items, your file must include a Sources tab and include specific columns (e.g. Subscriber Reference, Lot Number, Source Category, Amount, Description, Source Account). These templates can be downloadable within PEXA Projects for your reference. You may use the wizard to import the following data to your project’s Workspaces: Subscriber Reference Lot Number Financial Settlement Schedule (FSS) data Destination line item Source line item The data in the file will be mapped and once uploaded, will create or replace the financial line items in the PEXA Workspace. Note: The option to upload bulk financial data via PEXA Connected is still available, however, the link to PEXA Connected via PEXA Projects will no longer exist. Instead, this link directs you to the new Bulk Upload Financials tool. To use PEXA Connected, you will need to access it via the PEXA Exchange dashboard. Uploading Financial data   Log in to PEXA Projects as Proprietor on Title. Open your project and navigate to Manage Workspaces > Bulk Upload Financials. Click Select a File and then browse to locate your file and then click Next.   Note: The file must be in a structured CSV format. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column). Based on the data in your Excel file, you may map: Destination financial line items with locked accounts (if this option has been selected for your project), Destination financial line items with unlocked accounts, and/or Source financial line items.   Mapping of Destinations   Mapping of Sources   Confirm your Workspaces. After mapping is complete, review and confirm your FSS line items. Any errors, such an incorrect format or incorrect account details, will be highlighted on the screen and must be rectified. When all errors are rectified, click Update Workspaces to confirm the upload.  In addition to updating your Workspaces, you may also choose the following: Export - export financial line items to a spreadsheet for reconciliation purposes. Save draft - save as draft and upload this file at a later time. Results Upon committing your financials upload, you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all Workspaces in the project and any financial line items marked for update are updated in one bulk action. Existing financial line items in the Workspaces are replaced with the new financial line items from the file. View Upload Reports You can view a list of all the files you have uploaded and its upload status. You can download a report detailing the upload status for each Workspace. Add Workspaces You can add a new Workspace to the project. ... View more

PEXA is pleased to present the release of PEXA Projects 6.0.0 (PoT), scheduled for business go live  17  June 2019.   New Bulk Upload Workspaces We’ve made it easier for you to efficiently upload bulk workspaces data to PEXA Projects. The new Bulk Upload Workspaces tool lets you import bulk workspaces data from an Excel file to PEXA Projects via a wizard. You can now use a wizard to import the following data to your project: Subscriber Reference Lot Number Child title Incoming Proprietor representative Purchaser Gross consideration amount The data in the file will be mapped and once uploaded, new workspaces will be created in your project and existing data will be updated.   How do I access this new feature? You can access the Bulk Upload Workspaces tool via the updated side navigation menu under Manage Workspaces > Bulk Upload Workspaces.        Mapping data Your file may include both new workspaces for creation and existing workspaces for update and will need to include a Workspaces tab with specific columns (Subscriber reference, Lot number, and Child title if a plan of subdivision has been registered). It may include optional columns (Incoming proprietor representative, Purchaser and Gross consideration). The template can be downloaded from PEXA Projects for your reference.   The Bulk Upload Workspaces wizard comprises three simple steps: Upload your file Map your data Confirm your Workspaces     1. Upload your file Select an Excel file that contains workspaces data and click Next to upload it into PEXA Projects.     Note: The option to upload bulk new workspaces on the project's parent title and the option to upload bulk changes to existing workspaces (e.g. child titles) via a .csv file is still available for a limited period of time on the new tool using the PEXA Connected file format, however will not be supported nor maintained going forward. Where a .csv file format was uploaded the system will skip the data mapping step and will redirect the user to the Workspaces review step.   2. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column).   3. Confirm your Workspaces After mapping is complete, review and confirm your workspaces. Any errors, such an incorrect format or incoming proprietor representative name that cannot be matched to a PEXA subscriber, will be highlighted on the screen and must be rectified. You can also add and delete records within the Review Workspaces table. Added workspace records will be validated on-the-fly with an ability to edit them as required. At the bottom of the screen you’ll find a summary of your workspaces to be uploaded: total number, how many to be created and how many to be updated, how many on the parent title and how many on child titles. When all errors are rectified, click Commit to confirm the upload. All new workspaces to be created in the project and any workspaces marked for update are updated in one bulk action. In addition to creating and updating your workspaces and prior to committing your changes, you may also choose the following: Review before proceeding - will be displayed if at least one workspace has a child title to be uploaded, and will include reminders of frequently represented parties to be set and common data information to be updated. Export- export workspaces to a spreadsheet for reconciliation purposes.   Upload outcomes Upon committing your Workspaces Upload you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all successfully created workspaces will be present and your existing workspaces will be displayed updated with successfully processed changes.   For more information about the bulk upload tool, refer to the Workspaces article on Community. ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.0.1, scheduled for business go live 17 June 2019.   UPDATE: There is no expected outage during the rollout of this release. We've also added Enhancements to Discharge and Loan Documents Checklist (postponed from R10.0.0) to this release. We're retiring the old Workspace Summary screen and will be migrating users to the new Workspace Summary screen.   Highlights Electronic lodgement of complex duty assessment (VIC) Allow Multiple Mortgages where the Mortgagor has a Name Justification ( Updated 3 June 2019—Feature is postponed ) Updates to NoA & Dealing Requirements (VIC) Added new BPay categories Improved smart search (Updated 18 July 2019) Enhancements to Discharge and Loan Documents Checklist (Added 11 June 2019) Migrating users to the new Workspace Summary screen (Added 14 June 2019) Expansion of eligible transactions in QLD (Added 21 June 2019)   Electronic lodgement of complex duty assessment (VIC) From Monday 17 June 2019, the State Revenue Office (SRO) of Victoria is delivering its Duties Online (DOL) solution to allow transfers requiring complex assessments to be settled and lodged electronically. This aligns with Land Use Victoria timeline to make property settlement 100% digital by 1st August 2019. To support this transition, PEXA will support the end-to-end electronic lodgement of transactions where complex assessments is required. This means transactions that require manual duty assessment can be settled and lodged completely online. Complex assessments are identified as stamp duties lodged to the SRO where manual assessment is required. To see a list of complex assessment lodgement categories, click here. PEXA is still finalising the details for complex assessments with the SRO and will update the release notes when details are confirmed.   For more information on stamp duty in Victoria, scroll down to the VIC section on the Stamp Duty help article. You can also read the complex assessment FAQs on the Community.   (Referencing PEXA LS3-436)   Allow lodgement of multiple Mortgages where the mortgagor has a name justification PEXA has introduced an enhancement that allows you to lodge multiple mortgages where the mortgagor has a name justification. The enhancement lets you choose whether or not to include a name justification for the selected dealing in lodgement cases where there are multiple mortgages on a single title.   Update: 3 June 2019 —D ue to some issues, we will postpone this feature to a later release.   (Referencing PEXA PDB-5348)   Updates to NoA & Dealing Requirements (VIC) At the request of VIC State Revenue Office, PEXA has updated the Notice of Acquisition (NoA), to align it with the Land Use code and descriptors in the current paper NoA. Updates to the NoA form We’ve made some field changes to the NoA form: Previously: Is there a written contract of sale for this transfer? Now: Is there a written contract of sale or agreement for this transfer? Previously: Contract of Sale Date Now: Contract of sale or agreement Date Previously: 'Total Sale Price' field was editable Now: 'Total Sale Price' field is non-editable and p re-populated with the Gross Consideration Amount in the related Transfer. Previously: 'Property Sale Prices' Now: If entered, 'Property Sale Prices' for all properties in the NoA must equal the 'Total Sale Price' in the NoA.   Updates to dealing requirements - Caveators Consent PEXA has added the following Dealing Requirements to the VIC Lodgement Instructions: Consent of subsequent registered mortgagee or chargee, if required Consent of council, if required GAIC – notice that transfer may proceed PEXA has updated the following Dealing Requirement in the VIC Lodgement Instructions, so that supporting documents are no longer required to be supplied to the Registrar: Consent of Caveator (Referencing IWG-999, IWG-1317, IWG1202)   Added new BPay Categories As part of this release, members will be able to select the following categories to disburse funds during financial settlement via BPay: RevenueNSW for NSW Land Tax, State Revenue Office Victoria for Land Tax Clearance Certificate Liability Payment, and First Title Premiums for title insurance. (Referencing SETT-6199 SETT-4046)   Improved smart search - Pilot We’ve improved the search tool to help you search faster and find relevant Workspaces quicker! By introducing smart search, you now type in a keyword or a partial search term and run your search without applying any filters. Smart search will then search for all Workspaces that contain these characters and if a matching item is found, they’ll be displayed in a drop-down list that dynamically changes as you add more characters to the search query. PILOT: Smart search will be enabled in R10.0.1 but will be available as an initial pilot to a select group of members. PEXA will contact members to invite them into the pilot group. After the initial pilot, we plan to roll this out to all practitioners in early July. Banks will be included in a future release. Search filters In previous releases, the filters were used to restrict matching results to the selected category when you ran a search. With smart search and its powerful ability to search across all categories in all Workspaces, you no longer need to apply filters when you run a search. Instead, the filters are now used to indicate the category of the resulting search item after you’ve selected it. Search results Because results are dynamically updated as you type your query, smart search displays only the first 10 results, sorted by relevance. To open a Workspace directly from the result, click on an item listed in the drop-down to select it (this will automatically update the category filter on the right-hand side) and then click the Search icon to open the related Workspace. To display your results in an expanded view, hit Enter in the search field then scroll through to view all the listing returned. By default, only the first 10 results are displayed in the summary view. To narrow down the search results, type in more characters to refine your search.   (Referencing PERF-393)   ENHANCEMENTS TO DISCHARGE AND LOAN DOCUMENTS CHECKLIST To assist with the accuracy of Workspace checklist items, the following changes have been made to the Checklist panel on the Workspace Summary screen:     CHECKLIST PANEL ITEMS: Discharge Authority [Sent] When an Incoming Mortgagee or Proprietor on Title uploads a Discharge Authority, this checklist item will be automatically selected. [Received] When a Mortgagee on Title creates a Discharge document, and this checklist item is deselected, it will be automatically selected after the successful creation of a Discharge document. [Received] When a land title and its associated documents have been removed from a Workspace, this checklist item will be deselected. [Received] When participants and its associated documents have been removed from a Workspace, this checklist item will be deselected. Loan Document [Received] When an Incoming Mortgagee creates a Mortgage document, and this checklist item is deselected, it will be automatically selected after the successful creation of a Mortgage document. [Received] When a land title and its associated documents have been removed from a Workspace, this checklist item will be deselected. [Received] When participants and their associated documents have been removed from a Workspace, this checklist item will be deselected. Note: The checking of items on the Checklist panel does not override any existing bank requirements or processes (for example, the requirement to email or fax the DA to the bank).   (Referencing PEXA FS-2731, FS-4549, FS-4793, FS-4794, FS-4915, FS-4916)   Migrating users to the new Workspace Summary screen PEXA is currently supporting both an old as well as new Workspace Summary screens. However, because of issues with the old Workspace Summary screen that impacts a number of Workspaces, we’ve decided to retire the old screen and transition the small number of members that are still using the old screen over to the new screen. This transition will take place next week, starting Tuesday 18th June. If you're already using the new screen, then you're all set and you don't need to do anything.   Benefits of the new Workspace Summary screen The new Workspace Summary screen was introduced in December 2018. It helps you quickly assess the health of your Workspace and pinpoint outstanding items by consolidating all the statuses and indicators you need to determine why your Workspace isn’t Ready/Ready. This will save you navigating through the Workspace in search of outstanding items. Additionally, each item that you need to action will be clickable and actionable, simplifying and streamlining your work. For example, if your document hasn’t been signed, you’ll be able to click on the Sign document link and be taken to the signing screen.   (Referencing PEXA)   Expansion of eligible transactions in QLD The restriction that only Residential Land subject to Contract of sale being solely eligible for e-Conveyancing in QLD has been removed, enabling eligible Commercial transactions to now be lodged electronically. It also includes the below Non-Monetary Considerations: By way of Gift Pursuant to a desire by all parties to Change the Tenancy Natural Love and Affection borne by the transferor for the transferee Please refer to the What’s In What’s Out document to see what can now be lodged in PEXA.   (Referencing PEXA)   ... View more

Overview Last updated: 18 September 2019 Jurisdiction: SA Additional Resources: Help Card   PEXA now supports the ability to process a Part Tenancy Transfer in SA. A Part Tenancy Transfer is used where there is a change in tenancy where at least one Proprietor on Title is remaining on title. The transacting Proprietor on Title (transferor): Is in a Tenant in Common or Joint Tenancy ownership, and Is transferring their ownership (part or whole) to: An Incoming Proprietor currently not on title, or A Proprietor on Title who is already on title. Note: If a Proprietor on Title is a acquiring an additional share of the title, you won’t need to re-create them as an incoming party, but they must be represented in the Workspace. In SA, you can use the Part Tenancy Transfer form to change the manner of holding. However, all Proprietor on Title parties are required to relinquish their full share on Title and added back into the Transfer as a Transferee, if they are to remain on Title.         Supported scenarios in PEXA The following table lists the full scope of the transaction types that may be lodged electronically in PEXA: Tenancy on Title Transferee Tenancy Scenario Sole Proprietor Tenants in Common Sole Proprietor partially transferring his/her share to other Incoming Proprietors (not all off). Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants within a Tenancy in Common Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title as Joint Tenants Inter-se (all off)*. Tenants in Common Sole Proprietor Some of the Proprietors relinquishing their share to a single Proprietor. Tenants in Common One or more Proprietors transferring Part of or their entire share to an existing Proprietor. One or more Proprietors are transferring Part of or their entire share to an Incoming Proprietor. Joint Tenants Proprietors transferring their entire share to an existing Proprietor. Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants within a Tenancy in Common Proprietors transferring their entire share to the remaining Proprietors, who then proceed to create a Joint Tenants Inter-se with that share. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with their relinquished shares. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with other Incoming Proprietors with their relinquished shares. Joint Tenants Sole Proprietor Some of the Proprietors transferring their shares to a single Proprietor (not all off). All Proprietors transferring their shares to a single Proprietor (all off)*. Tenants in Common Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants One of the Proprietors is giving up their share to the remaining Proprietors (not all off)*. Joint Tenants within a Tenancy in Common Change in manner of holding: All Proprietors coming back on title in their respective Joint Tenants Inter-se groups. Joint Tenants within a Tenancy in Common Sole Proprietor Joint Tenants Inter-se group relinquishing their share to the remaining sole Proprietor on Title. Joint Tenants within a Tenancy in Common One of the Joint Tenants in the Joint Tenants Inter-se is relinquishing their share to the remaining Joint Tenants in the same Joint Tenants Inter-se group.   *: ‘all off’ indicates where all Proprietors on Title are relinquishing their Shares in full, as Transferors in the Part Tenancy Transfer. Members will be able to lodge an electronic Part Tenancy Transfer if their Transfer transaction type is listed above. If the type of Part Tenancy Transfer is not listed above, then it cannot be lodged as a Part Tenancy Transfer through PEXA.   Unsupported scenarios in PEXA The below lists transaction types that are not allowed to be lodge as an electronic Part Tenancy Transfer, is as per the following: Tenancy on Title Transferee tenancy Scenario Any Any The Transferee is in any other Capacity besides Elder, Younger, Younger Minor or Minor. Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Tenants in Common Tenants in Common Where a Proprietor on Title is not a Transferor but selected as a Transferee with reduced shares. **   Tenancy on Title: Tenants in Common -   A (1/3 Share) B (1/3 Share) C (1/3 Share)   New Incoming Proprietor - D   Transferor = A (2/6 Share) Transferee = C (1/6 Share), D (3/6 Share) Italicized = B (2/6 Share)***   Transferee Tenancy: Tenants in Common – B (2/6 Share) C (1/6 Share) D (3/6 Share) Joint Tenants Tenants in Common The relinquishing Joint Tenants is Transferring their entire interests to the remaining Joint Tenant in the Transferee Tenancy of ‘Tenants in Common’. The Transferee Tenancy must be a ‘Sole Proprietor’.   Tenancy on Title: Joint Tenants -   A, B, C   Transferor = A, B Transferee = C (1/2 Share) Italicized = C (1/2 Share)***   Transferee Tenancy: Tenants in Common – C (1/2 Share) C (1/2 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants within a Tenancy in Common Joint Tenants within a Tenancy in Common The Joint Tenant remaining on Title is in two separate tenant groups.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C & D (jointly hold 1/2 Share)   Transferor = A (1/4 Share) Transferee = B (1/4 Share) Italicized = C and D (jointly hold 2/4 Share)***   = B (1/4 Share)   Transferee Tenancy: Tenants in Common – B (1/4 Share) B (1/4 Share) C and D (jointly hold 2/4 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants OR Joint Tenants within a Tenancy in Common Any A non-transacting Joint Tenant (also known as ‘Italicized’) is selected as a Transferee in the Part Tenancy Transfer.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C (1/2 Share)   Transferor = C (1/2 Share) Transferee = A (1/2 Share) Italicized = A and B (jointly hold 1/2 Share)***   Transferee Tenancy: Tenants in Common – A (1/2 Share) A and B (jointly hold 1/2 Share)     Please Note: This is not currently supported and is expected to be enabled by the end of August. **: Please note: that you could still lodge this as a Normal Transfer, where you re-create Parties staying on Title as Incoming Proprietors. ***: Italicised text above represent non-transacting parties or residual shares for Proprietors staying on title. For additional information on the SA Part Tenancy Transfer, please refer to the Part Tenancy Transfer guide here.   (Referencing PEXA LS2-7742, LS2-7458)   Steps Create a Workspace with the following settings: Jurisdiction: SA Representative Role: Proprietor on Title Financial Settlement required?: Yes Will this transaction involve a Transfer?: Yes Complete the other fields as required. Review the Land Title. Represent the Proprietors on Title in the Workspace: Select Cog > Edit next to the part you represent. Under Representation, select I represent this party. Complete the remaining details for the party and then click Save. Repeat step 3 for any other parties that you represent. Add or represent parties acquiring a share of the title (transferees): If a Proprietor on Title is a transferee in this transaction, then represent them: Select Cog > Edit next to the party you represent. Select I represent this party. Complete the remaining details for the party and then click Save. Continue to edit other parties that you represent. If there is an incoming participant, then do one of the following: If you don't represent the Incoming Proprietor: Click Invite Participant and invite the representative into the Workspace. Wait for them to create and represent the Incoming Proprietor. If you represent the Incoming Proprietor, then navigate to Workspace Settings and add the role of Incoming Proprietor: Select Role Settlings > Edit. Select Incoming Proprietor and then click Add Role. Click Save. Navigate to the Participants screen and select Create Party to represent the Incoming Proprietor. Create a Transfer document: Navigate to Documents > Create Document > Transfer. Complete the following fields on the Transfer screen: Part Tenancy Details Select Yes to Is a Proprietor on Title staying on the Title? Transferors Select the Proprietor on Title who is transferring their share. Click Add Transferor. For each Party, enter the share details. You may enter a part or a whole portion of the share in the Share being transferred column. Note: If there is a change in the manner of holding, then add all Proprietor on Title parties along with their full share details into the Transferors section. Transferees Check the Tenancy Type. If there is a change in the manner of holding, then select the appropriate tenancy type from the drop-down list. Under Party, select the transferee acquiring the share and enter their share details. Tip: Existing Proprietors on Title have the words 'Proprietor on Title' appended to their names. If required, click Add Transferee to define more transferees and their share details. Note: Only parties who are represented are selectable in the Party drop-down list. Transferee Details Please ensure that a Future Correspondence Address is added for the Transferee. This is required to progress the Transfer of Interest to a 'Prepared' status. Consideration Type Select a Consideration type and fill in the relevant fields. Transaction Information Complete the Transaction Information. Save the document. Enter Stamp Duty information: Navigate to the Stamp Duty screen. Click Enter Duty Information. Enter your Revenue SA REvnet ID and then click Save. View the documents: Click View for each document. Select View if no changes are required. Select Edit to update any of the details in the document. Sign and lodge the Transfer documents. Select Cog > Sign associated with the Transfer document. Sign the Transfer and Lodgement Instructions. If you are representing the Proprietor on Title and Incoming Proprietor, you will need to sign the Transfer in both roles. Complete the Financial Settlement: Navigate to the Settlement screen. Add Destination and Source line items, as applicable. Select Sign > Financial Settlement Schedule.   For Source Funds: Select Cog > Verify Funds. Select Cog > Authorise to authorise the Trust Account payment. Note: If you are representing both the Proprietor on Title and Incoming Proprietor, you will need to sign the Financial Settlement Schedule in both roles.   Related Topics Transfer by Third Party (VIC) Transfer Help Centre Articles   ... View more

Last updated: 05 September 2019 Jurisdiction: SA Additional Resources: Help Card   Overview A Transfer of Interest allows an Interest such as a Mortgage or Encumbrance to be transferred from one interest holder to another. The Transfer of Interest document can be created by participants in the following roles: To deal with an Interest—by Representative Subscribers or Principal Non-FIs—to represent the incoming Interest Holder. Mortgagee on Title—by Panel Members—to exercise their right as the current Interest Holder, to transfer their Interest to another party. Panel members (practitioners) representing Panel masters (financial institutions) have access to this document in the role of Mortgagee on Title. Note: In PEXA, the Mortgagee on Title needs to be invited into the Workspace to create and sign the Transfer of Interest document. Encumbrancee on Title—to exercise their right as the current Interest Holder, to transfer their interest to another party. To process a Transfer of Interest (of Mortgage or Encumbrance), no stamp duty is required.   Steps Create a Workspace with the following settings: Jurisdiction: SA Representative Role: To deal with and Interest Note: You can create the Workspace in the role of Mortgagee on Title or Encumbrancee on Title if you represent those parties. Will this transaction involve a Transfer?: Yes Although stamp duty is not required, we advise that you select 'Yes' to Financial Settlement. Complete the other fields as required. Review the Land Title. Create and represent the client as an Interest Holder into the Workspace: Click Create Party. Under Representation, select I represent this party. Under Role, select Interest Holder from the drop-down list. Complete the Party details and Address fields and then click Save. If there is another party involved, then invite them in the role of Mortgagee on Title or Encumbrancee on Title now. This allows them to exercise their right as the Interest Holder, to transfer the Interest to another party. Create a Transfer of Interest document: Navigate to Documents > Create Document > Transfer of Interest. Complete the following fields on the Transfer of Interest screen: Titles Check that all applicable Title is are selected and is correct. Interest Affected Select the Mortgage or Encumbrance that is being transferred. Note: South Australia doesn’t support lodging multiple Interests in the same Workspace. If you wish to lodge more than one Interests for any type (Mortgage or Encumbrance), please create a separate Transfer Workspace for each Transfer of Interest. Transferor Details Please ensure that a Future Correspondence Address is added for the Transferor. This is required to progress the Transfer of Interest to a 'Prepared' status.   Tenancy Details Select the Tenancy Type and Party of the new Interest Holder(s). The new interest holder of the interest is populated as the Transferee. Transferee Details Please ensure that a Future Correspondence Address is added for the Transferee. This is required to progress the Transfer of Interest to a 'Prepared' status.   Consideration Type Select a Consideration type and fill in the subsequent fields. Save the document. Sign and lodge the Transfer documents. All parties (in the role of To deal with an Interest, Mortgagee on Title or Encumbrancee on Title) will need to sign the documents. If applicable, prepare and sign the financial settlement. If there is no financial settlement, then sign the documents and the responsible subscriber will need to submit the documents for lodgement.   Related Topics Transfer by Third Party (VIC) Transfer of Interest—Mortgage or Annuity Charge (VIC) Transfer Help Centre Articles   ... View more