About Saysa

PEXA is pleased to present a minor release of the PEXA System, Release 11.1.0, scheduled for business go live  03 February 2020 10 February 2020.   UPDATE: PEXA System, Release 11.1.0, is scheduled for business go live 10 February 2020.     Key Highlights New document: Change of Name (WA) Making transacting in PEXA easier Enhancements to Tasks (Updated 14 January, 2020)   Other Highlights All jurisdictions New Workgroup column on the Active dashboard New User Type column on Manage Users screen Updated the Document Reference field in a National Mortgage Email notification when Transfer document is un-signed Simultaneous Settlement Notifications WA jurisdiction Enhancement to Document type: Mortgage of an Interest (WA) (Updated 20 January, 2020) Enhancement to Document type: Mortgage of Part of the Land (WA) Enhancement to Document type: Caveat (WA) (Updated 20 January, 2020) Extended scope of WA Title (WA) Displaying Issuing Details on Document List header (VIC and WA) Display of Other Interests (WA) Updates to the Model Participation Rules (MPR) extended to WA (Added 15 January, 2020) QLD jurisdiction Removal of QLD Compliance Data fields from a QLD Transfer NSW jurisdiction Extended scope of Part Tenancy Transfers (NSW) VIC jurisdiction Displaying Issuing Details on Document List header (VIC and WA)     New document: Change of Name (WA) A Change of Name document is now available in WA. If a party on title or an Interest Holder has changed their name, they can now lodge this document to have their name updated on title. As WA does not support a name change through justification by using a Mortgage document, the new Change of Name document allows you to do this. A party whose name has changed and who is having a mortgage lodged on their property, must be represented in the Workspace and have their representative create a Change of Name document. Upon creation of a Change of Name document, the Mortgage will reflect the updated name and both documents can be lodged together in the same lodgement case. Holders of the following Interest Types can lodge a Change of Name to update their name on title: Carbon Covenant Benefit Carbon Right Caveat Charge Crown Lease Lease Mortgage Plantation Interest Profit-a-Prendre Sub Lease The following optional attachments may be submitted for lodgement with a Change of Name document: Australian Securities Investment Commission Certificate Change of name certificate Citizenship certificate Consent letter Court Order Marriage certificate Other Statutory Declaration   Create a standalone Change of Name document (high-level steps) Create a new non-financial Workspace in the role of: Proprietor on Title, Mortgagee on Title, Caveator on Title, or To Deal with an Interest. Represent the party who is changing their name: Enter their updated name in the Name field. Select a Justification reason. Note: If the party is an organisation, then an ACN code must be provided on the Party screen. Both the ACN code and updated organisation name must match the ASIC Register. Create a Change of Name document. Only parties who are represented and have a name justification will have their details pre-populated here. Check that the pre-populated information is correct and that an address has been provided. If there are multiple parties with a name justification, then create a change of name document for each party within the same lodgement case. Save the document.   (Referencing PEXA LS4-3744)   Making transacting in PEXA easier We are continuously looking at ways to make transacting in PEXA more efficient and to reduce the amount of time it takes to complete a transaction. We have continued this work in R11.1.0 by: Removing the cog icon from the Stamp Duty (VIC only), and Land Titles screens so that you can see the next available action instead. Defaulting fields where possible to save you time and clicks. In this release, we have defaulted the Title field on the NSW Consent and Caveat documents, the VIC Withdrawal of Nomination and Caveat documents and the Customer Reference on a VIC Caveat   (Referencing PEXA S-5892, FS-5889, FS-5890, FS-6080, FS-5455)   Enhancements to Tasks For R11.1.0, we have improved some of the Tasks so that they more effectively guide you through your transaction. These enhancements include: Updating the Complete Transfer task so that it displays only if a Transfer document is incomplete. In the past, this task has caused much confusion as it continued to display until all other documents and stamp duty were completed. Updating the Create Consent task, which previously only displayed for those in the role of Consentor. This task now displays to the Proprietor on Title when there is no Mortgage on Title in the Workspace. Updating the VIC Complete Stamp Duty Estimate in Duties Online System task so that it only displays when it is possible to complete your duty assessment in Duties Online. Correcting the Signing Financial Settlement task, so it displays when you have dual signing enabled. Correcting the Sign Documents tasks, so it displays for QLD users who don't have signing rights. We have removed the Create Transfer Task for Workspaces that are marked with the transaction type of Non-Transfer   (Referencing PEXA FS-5754, FS-5851, FS-6065, FS-5753, FS-5939, FS-5768)   New Workgroup Column on the Active Dashboard We've added a new Workgroup column to the Active dashboard so you can filter and sort by Workgroup. This column provides greater visibility of your team's workload, making it easier to manage.     (Referencing PEXA UI-442)   New User Type column on Manage Users screen We've added a new 'User Type' column to the Manage Users screen so Subscriber Managers can quickly identify the type of user. Subscriber Managers will now be able to sort and filter by user type. We've also added this column to the Subscriber User Support screen so that member support staff can easily see the user type when taking support calls.     (Referencing PEXA UI-445)   Updated the Document Reference field in a National Mortgage Some banks have advised us that the Document Reference should be a mandatory field in a National Mortgage. From this release, a Subscriber Manager has the option to enable this as a compulsory field for Financial Institutions. Enable Document Reference as mandatory field Navigate to the Administrator Tools > Manage Subscriber Details screen. In the National Mortgage – Set Document Reference to Mandatory section, select Yes. By default, this option is disabled. After making the above selection, you can create or edit a National Mortgage document, and the Document Reference will be mandatory in the Terms and Conditions section of the screen.   (Referencing PEXA FS-6138, FS-6156)   Email notification when Transfer document is un-signed We are now notifying you via email when your Transfer document has been unsigned. Hopefully, this means any last-minute unsigning of a Transfer can be quickly rectified, and settlement can go ahead as scheduled.   (Referencing PEXA FS-6106)   Simultaneous Settlement Notifications Further enhancements around broken simultaneous settlement links have been introduced into this release. In scenarios where simultaneous settlement financial links are de-linked due to an automated process – i.e. where a PEXA user has not actively removed the link – then the link owners (the participants who send and accept financial settlement links) will receive enhanced emails and notifications informing them of the broken link. This is in addition to the current notifications in the history page of the impacted workspace.   (Referencing PEXA SETT-8593)   Enhancement to Document type: Mortgage of an Interest (WA) PEXA has enhanced the WA Mortgage to support Mortgages of an Interest in Land to allow for the following: Up to 20 titles can be added to the Workspace. Multiple Interests across all titles in the Workspace can be mortgaged in the same document as long as they share the same Interest Holder(s) and Tenancy structure. Multiple Interest Types can be mortgaged. Currently, not supported in PEXA: Mortgage of an Interest where the mortgage is to affect only part of the Land in the Interest. Mortgage of an Interest and Mortgage of the Fee Simple (Land) in the same document.   Supported interest types The supported Interest Types for the Mortgage of an Interest Document is not limited to Lease and Sub-Lease interests only. Below is a list of all supported Interest Types for the Mortgage of an Interest Document: Carbon Covenant Benefit Carbon Right Charge Crown Lease Lease Plantation Interest Management Order Profit-a-Prendre Sub Lease           (Referencing PEXA LS4-3823)   Enhancement to Document type: Mortgage of Part of the Land (WA) PEXA has enhanced the WA Mortgage to support the Mortgage of Part of the Land in a Title. This enhancement supports scenarios where the Mortgage is multi-lot, and the mortgage is to be registered over a sub-set of the titles lots. The enhancements include the ability to lodge: Mortgage of a sub-set of a title's lots (parcels). Mortgage of multiple titles, some whole of the land and some part of the land. Currently, not supported in PEXA: Mortgage of Part of the Land using a free-text description.   (Referencing PEXA LS4-3823)   Enhancement to Document type: Caveat (WA) PEXA has extended the scope of WA Caveats to support more scenarios. Additionally, WA Land Registry have revised their Claim Categories and Statements and included the category of 'Other' to support those that don't fit into the specified categories. Supported in PEXA: Caveat as to Part of the Land: Caveat of a sub-set of a title's lots (parcels). Caveat of multiple titles, some whole of the land and some part of the land. The ability to select some of the Proprietors in a Caveat. New Claim Categories. Currently, not supported in PEXA: Caveat as to an Interest in Land. To see the list of updated WA claim categories and statements in this release, click here.   Part of the land:   Some of the Proprietors:   New Claim Categories:   WA Caveat Claim Categories and Statements table This table shows an updated list of all WA Caveat Claim Categories and Statements. Claims category Claim Statements added Claim Statements removed Claim Statements renamed Agreement/Contract Agreement with the following Parties and Date Purchaser’s lien to secure repayment of money paid under a contract of sale with the following Parties and Date   Agreement with the following Parties and Date providing an option to purchase Unpaid Vendor under a contract of sale with the following Parties and Date   Agreement to create a Profit a Prendre with the following Parties and Date Option to Purchase with the following Parties and Date   Agreement to create a Restrictive Covenant with the following Parties and Date Option to Lease with the following Parties and Date   Agreement to create an Easement with the following Parties and Date     Charge   Charge contained in a building agreement with the following Parties and Date     Charge contained in a mortgage with the following Parties and Date    Lease Option to renew a lease for the following Lease Term with the following Parties and Date Option to renew a lease for the following Lease Term, the option being in a lease/document with the following Parties and Date   Sub-lease of a Lease with the following Parties and Date Option to purchase in a lease with the following Parties and Date     Sub-lease with the following Sub-Lease Parties and bearing the Sub-Lease Date for the following Sub Lease Term, deriving from a Lease with the following Parties and Date   Certificate of Title   All Claim Statements are removed, this Claim Category is removed.   Mortgage Mortgage of a Lease with the following Parties and Date Mortgage with the following Parties and Date   Mortgage of a Carbon Right with the following Parties and Date Mortgage with the following Mortgage Parties and Mortgage Date for the Mortgage Term of a Lease with the following Parties and Date   Mortgage of a Carbon Covenant with the following Parties and Date Mortgage with the following Parties and Date of the following Carbon Right   Mortgage of a Plantation Interest with the following Parties and Date Mortgage with the following Parties and Date of the following Carbon Right and Carbon Covenant     Mortgage with the following Parties and Date of the following Plantation Interest   Other (new claim category) Other     Statutory Charge Equitable charge under section 255-105 of the Taxation Administration Act 1953 (TAA 1953)     Trust or Settlement Beneficiary under a will of the following deceased Party Beneficiary under the will of the following deceased Party, where probate has been granted and administration of estate is complete Beneficial interest under a declaration of trust or trust document with the following Parties and Date Beneficial interest under a declaration of trust or trust document with the following Parties and Date Court Order under the Family Law Act 1975 (Cth) of the following Court, Action Number, Parties and Date conferring or recognising an estate or interest in land or permitting the lodgment of a caveat     (Referencing PEXA LS2-8184)   Displaying Issuing Details on Document List header (VIC and WA) PEXA has enhanced visibility by displaying the Issuing Details information on the header of the Document List screen. Similar to the display of 'Responsible Subscriber' on the Document List screen, by displaying Issuing Details information, this should alleviate the need for Subscribers to edit the Lodgement Instructions unnecessarily. The following details are included for each title in the lodgement case: Title Format Recipient We've limited the number of titles that display on the header to three titles. If there are more than three titles in the Workspace, you may click the View more Issuing Details link to navigate to the Lodgement Instructions rendered view.     (Referencing PEXA LS4-5124)   Extended scope of WA Title (WA) We've extended the scope of what can be transacted on in PEXA for a WA title: Title Types – Freehold (existing), Community Title, Crown, Leasehold Strata, Leasehold Survey-Strata, Strata, Strata Plan, Subsidiary Title for Leasehold Purposes Estate Types – Fee simple (existing), Crown Land, Leasehold Sub Jurisdictions – Western Australia (existing), Christmas Island, Cocos (Keeling) Island Party Capacity Types – Executor, Administrator, Trustee in Bankruptcy. (Note: Party Capacity cannot currently be used in WA Transfers). The WA Land Titles screen will be updated to display the following additional information:     (Referencing PEXA LS2-7489)   Display of Other Interests (WA) As part of Registry Information Supply, WA Land Registry will now provide PEXA with more Interests in Land. PEXA will display these under the Other Interests section of the Land Titles screen for the member's view.     (Referencing PEXA LS2-7490)   Updates to the Model Participation Rules extended to WA Updates to the Model Participation Rules (MPR), defined by ARNECC, have been extended to WA documents. This update includes the recognition of an agent (i.e.: administrator or attorney) transacting on behalf of a client. When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document: Previous: The Certifier has taken reasonable steps to verify the identity of the [transacting party]. Updated: The Certifier has taken reasonable steps to verify the identity of the [transacting party] or his, her or its administrator or attorney. Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.     As of R11.1.0, all jurisdictions, except NSW, have adopted this updated certification.   For more information, see here.   (Referencing PEXA LS3)   Removal of QLD Compliance Data fields from a QLD Transfer As part of our continuous improvement, we have removed non-essential fields from a QLD Transfer: GST Amount (if known) Market Value (appears if Transfer is Non-Monetary or Parties are marked as being related) Valuer Name (appears when Market Value is visible) Valuer Licence Number (displays when Market Value is visible) Were all Transferees named in the Contract/Agreement? Transferees not named in the Contract / Agreement (appears when 'Named in Contract / Agreement is set to 'No') Business Goodwill Component, if applicable Business Intellectual Property Component, if applicable Goods component, if applicable Is this Purchase a Terms Sale?   Screenshot highlighting the fields removed:   Screenshot showing the new form:   (Referencing PEXA LS4-5130)   Extended scope of Part Tenancy Transfers (NSW) PEXA has worked closely with NSW Land Registry Services and State Revenue Office to open up Joint Tenancy titles for use in a PEXA Part Tenancy Transfer. When a title's proprietors have a Tenancy Type of Joint Tenants, ALL Proprietors must be included as Transferors and represented in the Workspace. This requirement has been added to prevent a Transfer that might attempt to 'Sever the Joint Tenancy'. Proprietors on Title can then be re-selected to be used as Transferees, as required.     This change allows the following scenarios to be completed in PEXA using a Part Tenancy Transfer: Joint Tenant – Sole Joint Tenant – Joint Tenant Joint Tenant – Tenant in Common   (Referencing PEXA LS2 – 9293)   ... View more

  Published: 12 November 2019 Jurisdiction: SA Additional Resources: Help Card   Overview You can lodge a Surrender of Lease or Underlease in PEXA.   A Surrender of Lease available to land titles of any tenancy type and requires both the lessor and lessee to be represented in the Workspace. A Surrender of Lease / Underlease may be applied over a Whole or Part of the lease. If the Lease being surrendered is subject to an Underlease, then the Underlease will be preserved and become a Lease. Who can lodge? Subscribers in the role of Proprietor on Title, Incoming Proprietor, and To Deal with an Interest can lodge a Surrender of Lease or Underlease either: As a standalone document Together with a Transfer A Surrender of Lease/ Underlease may be applied: As a partial surrender As a full surrender If you surrender multiple Leases within the same Lodgement Case, please ensure that only one Surrender of Lease document is created for each Lease or Underlease. You cannot create one Surrender of Lease document for multiple Leases or Underleases. Are supporting documents required? Supporting documents are required when lodging a Surrender of Lease or Underlease in PEXA. If there is a mortgage or encumbrance over the lease or land, then a consent from the mortgagee or encumbrancee must be attached to the Surrender of Lease or Underlease. To determine which supporting documents are required, please refer to the 'Jessups Lands Titles Office Forms and Practice' guide. Dealing with name justifications In the state of South Australia, when the Proprietor on Title (who is remaining on title) has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Lease Underlease Surrender of Lease/Underlease Part Tenancy Transfer For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’.     Steps Prerequisites Ensure that the current name of the Proprietor on Title is the same name registered on title, otherwise you are required to complete and lodge an 'Application to Note Change of Name' with Land Services SA first. Instructions These instructions assume you're creating a new Workspace in PEXA. If you've accepted an invitation to the Workspace, then skip to Step 3. Create a Workspace with the following settings: Representative role: Proprietor on Title–If you're representing the current proprietor, Incoming Proprietor–If you're representing the new proprietors being transfered onto a title, or To deal with an Interest–For any other role in the Surrender of Lease/Underlease. Note: If you represent both parties, you must add the other role in Workspace Settings, then for each party, continue with the steps relevant for your role. Financial Settlement Required? Select Yes because stamp duty must be assessed. Complete the other fields as required. Review the Land Title: Check the details returned from the Land Registry. Represent all lessors in the Lease/Underlease: Depending on your role in the Workspace, you’ll represent the party in your respective role.  Navigate to the Participant screen, click Edit next to the lessor whom you represent. Complete the Party Details. Save the changes. Repeat this step for all lessors whom you represent. Note: All lessors in the Lease / Underlease must be represented. Represent the lessee as Interest Holder: Now it's time to represent the lessee in the role of To deal with an Interest. If you don't represent the lessee, then invite the party's representative into the Workspace in the role of To deal with an Interest. On the Participants screen, click Invite Participant. In the Participants field, start typing the name of the practitioner representing the lessee and select their name from the drop-down list. If their name doesn't appear in the list, you can 'invite them to connect' via the on-screen link. For the Role, select To deal with an Interest. Click Send Invitations. An invitation will be sent to the participant.  Wait for the participant to: Accept the invitation via Invitations. Edit and represent the lessee party as Interest Holder. If you also represent the lessee then ensure you're in the role of To deal with an Interest to represent the lessee in the Workspace. If you're in another Workspace role, then switch roles now. In the role of To deal with an Interest, select Edit next to the lessee you represent. Complete the Party Details. Save the changes. Create a Surrender of Lease document: The Surrender of Lease document is created by the lessor. Navigate to Documents > Create Document > Surrender of Lease. Complete the following fields on the Surrender of Lease screen: Titles For each land title, specify whether the lease that was originally registered applies to a Whole or Part of the land. The Extent must match the extent of the lease registered on title. For Interest Affected, select the Lease or Underlease on title. This is the lease/underlease you wish to surrender. Lessor Details This section auto-populates with the details of the represented lessor. You must enter an address for each lessor. Lessee Details This section auto-populates with the details of the represented lessee. You must enter an address for each lessee. Surrender Details Specify the details of the surrender. Is the Whole of the Land in the Lease being surrendered: Yes–If the Whole lease is being surrendered, then you need to enter only the Consideration Amount. No–If only Part of the lease is being surrendered, then you need to enter either the Consideration Amount or Consideration Details. Consideration Amount: Enter the consideration amount. Consideration Detail: Enter some text to describe the scope of the surrender. Describe only what is being surrendered. Save the Surrender of Lease document. Note: Multiple Surrenders of Lease can be created in the same Workspace. If there is more than one Surrender of Lease, then repeat this step for each surrender required. Upload and attach supporting files: Upload supporting files and attach it to the Surrender of Lease document. If applicable, attach a Consent signed by both the lessor and the lessee. To determine which supporting documents are required, please refer to the 'Jessups Lands Titles Office Forms and Practice' guide. If you are the lessor, navigate to Files > Upload Files. Upload the file: Browse for the file. Under Land Registry Attachment File, select Consent. Complete the other fields as required. Click Upload. From the Action column, select Attach to attach the file to the Surrender of Lease. Enter stamp duty details: It is the lessor's responsibility to prepare the duty assessment. After completing duty assessment in RevenueSA, navigate to the Stamp Duty screen and click Enter Duty Information. Complete your stamp duty. Click Save. View, sign, and lodge the documents: Once the Surrender of Lease or Underlease is Prepared and Successful, select View from the Action column to view a render of this document. Click Back to return to the Documents screen. Click Sign to sign the Lodgement instructions, Surrender of Lease / Underlease, and if applicable, Transfer. Note: The Surrender of Lease must be signed by both the lessor and lessee. The Lodgement Instruction is signed by the lodging party. Complete Financial Settlement Schedule: Navigate to the Financial Settlement screen. Enter the Destination funds: Select the Destinations or Payments and Adjustments tab. Click Add Destinations. Complete the destination details then Save the changes. Enter the Source funds: Complete this step only if you are providing source funds, otherwise skip this step. Select the Source or Source Funds tab. Click Add Source. Complete the details then Save the changes. Click Verify Funds. Click Authorise Funds. Select Sign to digitally sign the settlement schedule. Results You have submitted a Surrender of Lease for lodgement. All parties need to sign the Financial Settlement Schedule. Make sure the status of the Workspace is Ready on the day of settlement.         Related Topics Lease (SA) Lease (NSW)   ... View more

  Published: 12 November 2019 Jurisdiction: SA Additional Resources: Help Card   Overview PEXA now supports the electronic lodgement of Leases in South Australia.  A Lease enables the representatives of the Lessor and the Lessee to prepare, sign and lodge a Lease or Underlease over Whole or Part of the land in a title. Who can lodge? A Lease or Underlease may be lodged by the Proprietor on Title or by the lessee of a Lease or Underlease. In the case where a Transfer is involved, then the Incoming Proprietor may lodge a Lease. Supported scenarios A Lease may be lodged in the following scenarios:   As a standalone document, In combination with other documents such as a Transfer of Land or Mortgage and Discharges, In a series with other Leases (i.e. consecutive leases), except on a Lease or Underlease not yet registered. Is supporting document required? Supporting document may be required when lodging a Lease in SA. If there is a mortgage or encumbrance over the lease or land, then a Consent from the mortgagee or encumbrancee may need to be attached. To determine if supporting documents are required, please refer to the ' Jessups Lands Title Office Forms and Practice' guide. Dealing with name justifications In the state of South Australia, when the Proprietor on Title (who is remaining on title) has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Lease Underlease Surrender of Lease/Underlease Part Tenancy Transfer For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’.     Steps Prerequisites Ensure that the current name of the Proprietor on Title is the same name registered on title, otherwise you are required to complete and lodge an 'Application to Note Change of Name' with Land Services SA first. Instructions These instructions assume you're creating a new Workspace in PEXA. If you've accepted an invitation to the Workspace, then skip to Step 3. Create a Workspace with the following settings: Representative role: Proprietor on Title–If lodging as the lessor in a standalone Lease, Incoming Proprietor–If lodging as the lessor in a Transfer, or To deal with an Interest–If lodging as the lessor for an Underlease or when representing a lessee. Note: If you represent both parties, you must add the other role in Workspace Settings, then for each party, continue with the steps relevant for your role. Financial Settlement Required? Yes–If lodging together with a Transfer. No–If lodging as a standalone Lease. Complete the other fields as required. Review the Land Title: Check the details returned from the Land Registry. Represent all lessors in the Lease/Underlease: Navigate to the Participant screen and click Edit next to the lessor whom you represent. Complete the Party Details. Save the changes. Repeat this step for all lessors whom you represent. Note: All lessors in the applicable Lease / Underlease must be represented. Represent the lessee as Interest Holder: Now it's time to represent the lessee in the role of To deal with an Interest. If you don't represent the lessee, then invite the party's representative into the Workspace in the role of To deal with an Interest. On the Participants screen, click Invite Participant. In the Participants field, start typing the name of the practitioner representing the lessee and select their name from the drop-down list. If their name doesn't appear in the list, you can 'invite them to connect' via the on-screen link. For the Role, select To deal with an Interest. Click Send Invitations. An invitation will be sent to the participant.  Wait for the participant to: Accept the invitation via Invitations. Create and represent the lessee party. If you represent the lessee then ensure you're in the role of To deal with an Interest. If you're in another Workspace role, then switch roles now to add the lessee in to the Workspace. In the role of To deal with an Interest, click Create Party. Complete the Party Details. Save the changes. Create a Lease document: The Lease/Underlease document is created by the lessor when all parties have been represented. Navigate to Documents > Create Document > Lease. Complete the following fields on the Lease screen: Titles For each land title, specify whether the lease applies to a Whole or Part of the title: If the extent is Part then select Part - Land description or Part - Other description and add details  of the part of the land being leased. For Is this an Underlease: Select No if you are creating a Lease. Select Yes if you are creating an Underlease. For Interest Affected, select the applicable Lease/Underlease on title. Lessor Details This section auto-populates with the details of the represented lessor. You must enter an address for each lessor. Lessee Details This section auto-populates with the represented Lessees' details. You must enter an address for each lessee. Lease Details Specify the details of the lease. Field Field description Lease period Use the date picker on the calendar to specify the start and/ or end date for the lease. If either a start date or end date hasn’t been specified, then you must enter a text description describing the length of lease or lease expiry terms. Rights of renewal details Select Yes if a right to renew the lease has been granted. If you select Yes, you are required to enter a general text description describing the renewal. Rent details Enter a text description of the rent amount. Easement details Select Yes if easement has been granted as part of this lease agreement. If you select Yes, you are required to enter a general text description describing the easement. Standard terms Enter the dealing number (ID) of the memorandum instrument from the Land Registry. Attach file for Covenants Select the check box if you are attaching a PDF copy of the covenants Additional Covenants Additional Covenants is required if attaching a PDF copy of the covenants, you must upload and attach the Covenants to the Lease. Development Act Statement Specify if a Development Act Statement is applicable. Save the Lease document. Note: Multiple leases can be created in the same Workspace. If there is more than one lease, then repeat this step for each lease required. Upload and attach supporting files: Upload supporting files and attach it to the Lease document. If there is a mortgage or encumbrance over the lease or land, then a consent from the mortgagee or encumbrancee must be attached to the Lease or Underlease. In the role representing the lessor, navigate to Files > Upload Files. Upload the file: Browse for the file. Under Land Registry Attachment File, select Consents/Covenants to attach consents or covenants. Click Upload. From the Action column, select Attach to attach the file to the Lease. View, sign, and lodge the documents: Once the Lease or Underlease is Prepared and Successful, select View to view a render of this document. Click Back to return to the Documents screen. Click Sign to sign the Lodgement instructions, Lease / Underlease, and if applicable, a Transfer. Note: The Lease must be signed by both the lessor and lessee. The Lodgement Instruction is signed by the Responsible Subscriber. Click Submit for Lodgement. Results You have submitted a Lease.        Related Topics Surrender of Lease (SA) Lease (NSW)       ... View more

Published: 12 November 2019 Jurisdiction: QLD Additional Resources: Help Card   Overview The Transmission application, also known as Application by Personal Representative, is now available in PEXA to QLD Subscribers. If a Sole Proprietor on a property passes away, then a Transmission application can be lodged to appoint a legal representative to an estate. This allows the party or organisation appointed in the capacity of Personal Representative to deal with the Estate.   A Transmission application (QLD) can be lodged: As a standalone with or without financial settlement, or In combination with other documents in the Workspace, except a Transfer. In instances where a Transfer is required, you must first lodge and register the Transmission application, and then create a new Workspace to lodge and register a Transfer.   Steps Prerequisites Where a Transmission is required to be lodged over multiple titles, the tenancy type and names on title must be the same on all titles. A name justification can be completed in PEXA for the deceased proprietor if required. Instructions Create a Workspace with the following settings: Representative role: Incoming Proprietor Complete the other fields as required. Review the Land Title: Check that the tenancy type is Sole Proprietor. Check the other land title details returned from the Land Registry. Register the Proprietor on Title as deceased: Navigate to the Participants Click Edit Party next to the deceased party’s name. For Representation, select The Proprietor is deceased. Add details of death:  Click Add Details of Death. Enter the Date of death. Save the changes. Create the Legal Personal Representative: Navigate to the Participants screen and then click Create Party. For Role, ensure Incoming Proprietor is selected. Under Party Details complete the Legal Personal Representative’s details: Enter their name, date of birth, and address For Party Capacity to be recorded on Title, select Personal Representative. Save the changes. Create a Transmission document: Navigate to Documents > Create Document > Transmission. By default, the Applicant’s Details is pre-populated with the party you created in Step 4. The Tenancy section is pre-populated with details of the deceased. Ensure that Details of Death are correct. Select Edit Details of death to amend the details if necessary Add one Evidence Type: Select an Evidence Type. Enter the Evidence Details required for the selected Evidence Type. Click Save. View, sign, and lodge the documents: Once the Transmission Application has a Prepared and Successful status, from the Action column, select View to view a render of this document. Go Back to the Documents screen to sign and lodge the Transmission.     Related topics Transfer articles Transmission (VIC) Transmission (NSW)     ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 11.0.1, scheduled for business go live  09 December 2019 .   UPDATE: There is no expected outage during the rollout of this release.   Key Highlights Corrective Payments notifications (Updated 9 December 2019–Added link to article) FRCGW category visibility System Status footer link (Added 18 November 2019) Lifting some restrictions on conversations between certain roles (Added 18 November 2019) Enhancement to Participation Request to display Financial Institution–PEXA Projects (Added 02 December 2019)   Corrective Payments notifications We’ve enhanced the Corrective Payments feature to now include the ability for users to receive email notifications, even when logged out of PEXA. Corrective Payments notification is an opt-in / opt-out feature which is available when a user has corrective payment permission. Upon release, users will have this feature enabled by default. Whenever a new corrective payment is identified in the Workspace for a subscriber, they’ll receive a single email to inform them that they are required to action a pending corrective payment in the Workspace. Only users who have Corrective Payments Notifications enabled will receive the email notification. In addition to the email notification enhancement, we’ve also reordered the Corrective Payments menu link so that it sits higher on the menu. For information on how to set up corrective payment notifications, refer to the Corrective Payments help article.     (Referencing PEXA SETT-8278)   FRCGW category visibility To ensure trust and accuracy within the platform, and reduce manual data entry, we’ve made the Foreign Resident Capital Gains Withholding (FRCGW) details visible to all parties. When adding a Destination for a Foreign Resident Capital Gains Withholding (FRCGW), the account particulars are now visible to all parties in a Workspace.     (Referencing PEXA SETT-8594)   System Status footer link To give members a quick and easy way access to the new Status Page dashboard, we’ve added a new link to the PEXA Exchange footer. When logged in to PEXA Exchange, simply scroll down to the footer section and click the System Status link. Upon clicking, the System Status page opens in a new tab.     (Referencing PEXA UI-397)   Lifting some restrictions on conversations between certain roles In release 11.0.0, we applied some restrictions to users in specific roles when using the Conversations tool. The restriction was intended to protect sensitive information; however, feedback received highlighted that conversations between specific roles is required in certain transactions. In this release, we’ll be updating the restriction so that you’ll be able to send conversations to the relevant Participant when you are completing transactions such as Survivorships, Transmissions, and Part Tenancy Transfers. The representative of the Proprietor on Title can send conversations to the Incoming Mortgagee (where there is no Incoming Proprietor in the Workspace). The representative of the Incoming Proprietor can send conversations to the Mortgage on Title (where there is no Incoming Mortgagee in the Workspace).   (Referencing PEXA FS-6079)   Enhancement to Participation Request to display Financial Institution–PEXA Projects We’ve updated the Participation Request (PR) functionality so that upon acceptance of a PR request, the legal entity name of a Financial Institution instead of its business name is displayed in the Workspace.   (Referencing PEXA NIK-2237)   ... View more

PEXA is pleased to present a major release of the PEXA System, Release 11.0.0, scheduled for business go live 11 November 2019.   UPDATE: There is no expected outage during the rollout of this release.   Key Highlights New document: Transmission (QLD) (Updated 21 October 2019) New document: Lease / Underlease (SA) (Updated 21 October 2019) New document: Surrender of Lease / Underlease (SA) (Updated 21 October 2019) Introducing a status page to PEXA (Updated 7 November 2019) Other Highlights Updates to PEXA's automated conversations (Carmen’s Solution) Updates to conversations between certain roles to protect privacy (Katrina's Solution) Defaulting values for efficiency Extending the BPAY category to Representative Subscribers Removed the cog icon for better efficiency Fixed the Update Party task Extended archiving period for PEXA Projects Workspaces Documents must be removed before land titles can be removed Updates to the Lodgement Instructions' Issuing Instructions (VIC) (Updated 9 December, 2019) Changes to Form 24A & 24B (QLD) (Added 15 October, 2019) Ability to select multiple items from a drop-down list (Updated 25 October, 2019) Removed compliance data fields from a Transfer form (NSW) (Added 21 October, 2019) Press Enter to trigger land title verification (Added 25 October, 2019) Further activation of additional Residual Documents (VIC) (Added 6 November, 2019)   New document: Transmission (QLD) The Transmission application is now available in PEXA to QLD Subscribers. If a Sole Proprietor on a property title passes away, then a Transmission application should be lodged to appoint a legal representative to an estate. This allows the party or organisation appointed in the capacity of Personal Representative to obtain ownership of the title to deal with the Estate. A Transmission application (QLD) can be lodged: As a standalone without financial settlement, or In combination with other documents in the Workspace, except a Transfer*: Transmission with a Discharge of Mortgage Transmission with a Withdrawal of Caveat Transmission with a Mortgage Transmission with a Caveat Transmission with a Sole Proprietor with two or more titles Note: For multiple titles, the tenancy on title must be the same sole Proprietor on Title. Transmission with a Different Evidence Jurisdiction * In instances where a Transfer is required, you must first lodge and register the Transmission application, and then create a new Workspace to lodge and register a Transfer. In QLD, you are not required to submit supporting documents when lodging Transmission Applications in PEXA, however, ensure that you are in possession of the correct documentation. As of Release 11.0.0, PEXA supports the lodgement of the Transmission document in NSW, QLD, SA, and VIC.   (Referencing PEXA LS-8630)   New document: Lease / Underlease (SA) PEXA now supports the electronic lodgement of Leases in South Australia. A Lease in PEXA enables the representatives of the Lessor and the Lessee to prepare, sign and lodge a SA Lease or Underlease over Whole or Part of the land in a title. Who can lodge? Users in the role of Incoming Proprietor, Proprietor on Title or To Deal with an Interest can lodge a Lease in SA. Supported scenarios A Lease (SA) can be lodged: As a standalone document, In combination with other documents such as a Transfer of Land or Mortgage and Discharges, In a series with other Leases (i.e. consecutive leases), except on a Lease or Underlease not yet registered. Supporting documents are optional when lodging a Lease in SA. If there is a mortgage or encumbrance over the lease or land, then a Consent from the mortgagee or encumbrancee may need to be attached.   Note: In the state of South Australia, when the Proprietor on Title has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Lease Underlease For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’.   (Referencing PEXA LS3-2414)   New document: Surrender of Lease / Underlease (SA) In addition to Lease documents, PEXA is also introducing the ability to lodge a Surrender of Lease in SA. A Surrender of Lease is used to mutually end a lease or underlease agreement early. It’s available to land titles of any tenancy type and requires the consent of both the Lessor and Lessee, and may be applied over a Whole or Part of the land in a title. Who can lodge? Subscribers in the role of Proprietor on Title, Incoming Proprietor, and To Deal with an Interest can lodge a Surrender of Lease or Underlease in SA in the following scenarios: As a standalone document Together with a Transfer As a partial surrender As a full surrender If you surrender multiple Leases within the same Lodgement Case, please ensure that only one Surrender of Lease document is created for each Lease/Underlease. You cannot create a Surrender of Lease document for multiple Leases/Underleases. Supporting documents are required in PEXA to lodge a Surrender of Lease. If there is a mortgage or encumbrance over the lease or land, then a consent from the mortgagee or encumbrancee must be attached to surrender the lease.   Note: In the state of South Australia, when the Proprietor on Title has a current name that is different from the name that is registered on title, then an ‘Application to Note Change of Name’ must be lodged in paper through Land Services SA to update the Register before the following Document Types can be lodged electronically: Surrender of Lease Surrender of Underlease For more information, please visit the Land Services SA website on how to lodge an ‘Application to Note Change of Name’. * If the Lease being surrendered is subject to an Underlease, then the Underlease will be preserved and become a Lease.     (Referencing PEXA LS3-2414)   Introducing a status page to PEXA One of the highlights of Release 11 is the launch of our new System Status page. PEXA, together with our industry partners, endeavours to provide you with a seamless settlement experience. As part of this, we want members to have easy-to-access visibility of the network’s current status, availability and outages. On the System Status page, incident communications are hosted above a table indicating the availability of network services for each of our active e-Conveyancing jurisdictions. A screenshot can be found below which outlines the page’s format. For more information, you can refer to our Community post and FAQS here.         (Referencing PEXA)   Updates to PEXA's automated conversations (Carmen's Solution) At PEXA, we love to receive feedback from members so that we can continually improve our products and services to you. In this release, we’ve taken up a suggestion made by Carmen from Bankwest, which we’ve dubbed as ‘Carmen’s Solution’. Thanks Carmen, this one’s thanks to you! As a way to close the conversation loop between participants on discussions that are no longer relevant in the Workspace, we have removed the ability for Subscribers to respond to auto-generated messages in Conversations. These messages are sent as a courtesy to notify all Workspace participants whenever any of the following occurs: A participant withdraws from the Workspace, A settlement date is added to a Workspace, or The settlement date and time has changed. If you receive an auto-generated message and wish to discuss the matter further, simply send a conversation to the relevant Workspace participant to start a new thread.   (Referencing PEXA FS-5807)   Updates to conversations between certain roles to protect privacy (Katrina's Solution) We’ve received feedback (special thanks to Katrina from Eureka Conveyancing for this suggestion!) that it is essential to protect sensitive information by restricting conversations that occur between specific roles in a Workspace. Going forward, we’ve restricted conversations between these roles: Incoming Proprietor’s representative and Mortgagee on Title, and vice versa, and Proprietor on Title’s representative and Incoming Mortgagee, and vice versa. By restricting conversations between these roles, it ensures that sensitive information, such as bank account details, is not shared amongst Workspace participants who do not require this information.     (Referencing PEXA FS-5067)   Defaulting values for efficiency We continue to make improvements by defaulting fields where possible to save you time and clicks. In this release, we have defaulted the I Represent this Party radio buttons when editing the Proprietor on Title and Caveator on Title parties.   (Referencing PEXA FS-5451, FS-5450) Extending the BPAY category to Representative Subscribers Representative Subscribers can now benefit from the new destination category, Other (BPAY), which was initially introduced to Principal Non-FIs in Release 10.1.1. The BPAY category enables Representative Subscribers in the role of Caveator on Title, Incoming Proprietor, or Proprietor on Title to make BPAY payments without the need to associate it with any Subscriber. When this option is selected, the BPAY payment details for this line item is not displayed to other roles or Subscribers in the Workspace. The details are visible only to the Subscriber role who created the line item. By selecting this option, it allows for BPAY payment details to remain discreet in a transaction where an associated subscriber is not required to sign off on.   (Referencing PEXA SETT-8212)   Removed the cog icon for better efficiency We are always looking at ways to make transacting in PEXA more efficient and to reduce the amount of time it takes to complete a transaction. One of the ways we have done this is by removing the cog icon from the Participants and Documents screens, so we can show the action instead. With the cog item removed, you’ll be able to see what immediate action is available for this item instead of having to click through to find it under a cog. Some actions will display an arrow beside it to indicate that more options are available. Click on the arrow to reveal all possible actions for this item.           (Referencing PEXA FS-5596, FS-5589, FS-5438, FS-5436, FS-5638, FS-5534) Fixed the Update Party task We received feedback that the Update Party task was not always displaying for the Proprietor on Title. We have now fixed this issue. It’s important to remember to complete all mandatory party information for the Proprietor on Title, such as Date of Birth (for individuals) and ABN/ACN details (for organisations), as this is required for the Transfer.   (Referencing PEXA FS-5631) Extended archiving period for PEXA Projects Workspaces We have extended the archiving period from 120 days to 365 days for Workspaces issued with a child title created via PEXA Projects. This means Workspaces created in PEXA Projects are available in PEXA Exchange on the Active dashboard for longer, giving you more time to access them. Note: The extended archiving applies only to Project Workspaces that contain a child title that has been converted from Parent to Child. After 365 days of inactivity, the Workspace will be moved to the Abandoned dashboard.   (Referencing PEXA FS-5244)   Documents must be removed before land titles can be removed To ensure Subscribers are not accidentally removing land titles from a Workspace, we have restricted the removal of land titles from the Land Titles screen until their associated documents are first removed by the relevant Workspace participant. After the document that the land title is referenced in is removed from the Workspace, then can the land title be removed.     (Referencing PEXA FS-5238)   Updates to the Lodgement Instructions issuing instructions (VIC)   UPDATE: 9 December 2019 Due to feedback from members and from the Land Registry, we have reverted this change back to its original state with the default state being "Electronic".   To ensure that mistakes are not made, we have updated the Issuing Instructions within the Lodgement Instructions. The Format option now defaults to ‘Please select’ rather than ‘Electronic’.   This update applies to VIC Transfer Workspaces.   (Referencing PEXA FS-5238)   Changes to Form 24A and 24B (QLD) To make it easier for Subscribers to transact in a QLD Transfer Workspace, we’re now allowing representatives of the following parties the ability to view the Form 24 (after the document moves to a Prepared status): Incoming Proprietor's representative can view Form 24B Proprietor on Title's representative can view Form 24A This means that the representatives can view the entire document from their Workspace rather than taking screenshots and then sending them to each other.     (Referencing PEXA FS-5661)   Ability to select multiple items from a drop-down list To stay on top of design and technology changes, we have applied a software upgrade. You'll see the change when you to select multiple items from a drop-down list (for example: land titles, parties). Upon selection of a land title or party from a drop-down list, the selected entry will now be highlighted and remain displayed instead of being removed from the list. This enables you to view a list of al entries from the drop-down, whether or not they’ve been selected. To select multiple items, hold down the CTRL (Windows) or COMMAND (Mac) key and use your mouse to click on multiple entries.     Example Land Titles field before any entries are selected   Land Titles field after some titles have been selected     (Referencing PEXA UI-312)   Removed compliance data fields from a Transfer form (NSW) Previously, Subscribers were given the option to provide compliance data when selecting a Consideration type in a NSW Transfer. After further discussions with the NSW State Revenue Office (SRO), they have agreed to remove the compliance data fields as these fields are optional and are used to provide additional information to the SRO. From this release, the following compliance data fields are removed: All Non-Monetary Consideration options Are the transferor and transferee related or associated at the date of the transfer? Market Value Valuer Name Valuer Licence Number Were all Transferees named in the Contract / Agreement? Is this Purchase a Terms Sale?   With Monetary Consideration Business Goodwill component (if applicable) Business Intellectual Property component (if applicable) Goods component (if applicable) Contract Rebate Amount (if applicable) Are the transferor and transferee related or associated at the date of the transfer? Were all Transferees named in the Contract / Agreement? Is this Purchase a Terms Sale?     (Referencing PEXA LS-8842)   Press Enter to Trigger land title verification When creating a Workspace, you can now press Enter on your keyboard after entering the land title to trigger the land title verification (LTRV). This is an alternative to using your mouse to click on the Validate button.   (Referencing PEXA UI-246)   Further activation of additional Residual Documents (VIC) From Monday 11 November 2019, the following Victorian residual documents are available in PEXA: ACTION - APPLICATION - REMOVE CAVEAT Transfer of Land Act - section 89A ACTION - NOTICE - ABANDONMENT Transfer of Land Act - section 89A CHANGE PROPRIETORSHIP - ACQUISITION BY ACQUIRING AUTHORITY Transfer of Land Act - section 54 CHANGE PROPRIETORSHIP - FORECLOSURE BY MORTGAGEE Transfer of Land Act - section 79 CHANGE PROPRIETORSHIP - TRANSFER OF EASEMENT Transfer of Land Act - section 45 CHANGE PROPRIETORSHIP - TRANSMISSION BY TRUSTEE IN BANKRUPTCY Transfer of Land Act - section 51 CHANGE PROPRIETORSHIP - VESTING - ACT OR COURT ORDER Transfer of Land Act - section 59 CHANGE PROPRIETORSHIP - VESTING - COMPLETED PURCHASE Transfer of Land Act - section 47 CHANGE PROPRIETORSHIP - VESTING - ROMAN CATHOLIC TRUSTS Roman Catholic Trusts Act - section 10 CHANGE PROPRIETORSHIP - VESTING - SUCCESSOR AT LAW Transfer of Land Act - section 59A CHANGE PROPRIETORSHIP - VESTING - TRUST Transfer of Land Act - section 58 CHANGE PROPRIETORSHIP - VESTING - UNITING CHURCH Uniting Church Act - section 23 RECORD - ANNUITY CHARGE Transfer of Land Act - section 74 RECORD - CREATION - FOREST CARBON RIGHT Climate Change Act - section 57 RECORD - LEASE Transfer of Land Act - section 66 RECORD - SUB-LEASE Transfer of Land Act - section 71 RECORD - TRANSFER - FOREST CARBON RIGHT Transfer of Land Act - section 45 REMOVE - EASEMENT - SURRENDER Transfer of Land Act - section 45 REMOVE - LEASE - SURRENDER Transfer of Land Act - section 69 VARY - ANNUITY CHARGE Transfer of Land Act - section 75A VARY - LEASE Transfer of Land Act - section 67A VARY - MORTGAGE Transfer of Land Act - section 75A (Referencing PEXA LS1)   ... View more

Published: 11 September 2019 Jurisdiction: ALL   Overview This article shows you how to complete a transfer where the tenancy is Tenants in Common with a Joint Tenant inter-se.       Steps Important: In R11.0.0, we're going to remove the Actions Cog button from the Participants and Documents screen. This affects the navigation path to select action items on these screens. We will update the help articles soon to reflect these changes. Pre-requisite: You have created a Workspace. Ensure all parties are correctly represented. Instructions: Create the Transfer document: Navigate to Document > Create Document > Transfer. All Proprietors on Title are listed as Transferors on the Transferor Details panel. On the Tenancy Details panel, select Tenants in Common as the Tenancy type. Select the action cog next to one of the parties who is to hold the title jointly, then select Remove. Select Cog > Add Joint Tenant for the party on screen who is to hold the title jointly. Note: A new row is created with the Share as Held jointly. In the row where the Share is Held jointly, click on the Please Select field and add the party who is to hold the share jointly. Note: Complete these steps for all parties who will hold the title jointly. Complete the remaining details in the Transfer. Save the changes. Results: You will now see all the parties listed as tenants in common with Held Jointly beside the tenants who will have joint tenancy.     Related Topics Transfer representing the purchaser (ALL STATES) Transfer representing the vendor (ALL STATES) Transfer Help Centre Articles   ... View more

This maintenance release of the PEXA system, Release 10.1.2, will focus on defects and therefore no notes will be published. Release 10.1.2 is scheduled for business go live 7 October 2019.   UPDATES: There is no expected outage during the rollout of this release (30 Spetember, 2019) Activation of Residual documents (4 October, 2019)   Activation of additional Residual Documents (VIC) From Monday 7 October 2019, four additional Victorian residual documents are available in PEXA: RECORD - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 RECORD - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 58 REMOVE – AGREEMENT Water Act - section 245 ACTION - APPLICATION - AMENDMENT BY COURT/VCAT ORDER Transfer of Land Act - section 103 In addition, the Application for Lost Title (Section 31) has been updated to now support lodgement by any parties (for example, Financial Institutions and parties who don't represent a Proprietor on Title): ACTION - APPLICATION - REPLACE LOST OR DESTROYED CERTIFICATE OF  TITLE Transfer of Land Act - section 31 ... View more

CUA have provided the following information and tips when completing a transfer as vendor or purchaser with them. Please let us know in the comments if this is helpful, and if there is further information you'd like added. CUA Phone Line – Settlements If there is an issue with a digital settlement and it is: Inconsistent with the checklist below;  Inconsistent with industry guidelines; OR It is an issue related to bank requirements for processing in the Workspace on day of settlement, Please call the settlements line number: CUA SETTLEMENTS LINE 133 282, opt 2, opt 2, opt 2. … all other queries are to be communicated via the PEXA Workspace.     Transfer - Sale (Mortgagee on Title) How to initiate a Sale Request Please provide or advise the client to complete the Discharge Authority – this document is to be provided to CUA via upload to the PEXA Workspace. The CUA Discharge Authority form is available on request from: CUA Branches The Members CUA Lender CUA 1300 767 539 Note: The Discharge Authority is required to be uploaded to the PEXA Workspace. Delays in settlement will occur if the Discharge Authority is not provided to the Files tab in the PEXA Workspace. It is critical that the tick box in PEXA is selected to notify when the Discharge Authority has been shared with CUA.   PEXA Invitation Request Please ensure the PEXA invitation is sent as early as possible or at least 15 days prior to settlement with the following: Loan Account number Borrower's name (if different from the Property owner) Completed Discharge Authority (if able) Note: Invitations without the above information or where settlement is set less than 15 days may impact settlement. If CUA is acting as ‘Mortgagee on Title’ and ‘Incoming Mortgagee’, please ensure two separate invitations are sent, one for each role.   Preferred Settlement times: (AEST/AEDT) 12pm – 2pm (Eastern States) 11am – 1pm (Central & Western States)   Document Creation and Settlement acceptance Once the Discharge Authority has been received please allow CUA 5 business-days to review – CUA will to confirm the correct discharge authority has been provided. Once reviewed, CUA will load the respective settlement documents and accept the settlement date/time. If CUA have accepted the settlement date/time and created the discharge of mortgage documents, a conversation is not required to confirm if we have received the Discharge Authority.   CUA Payout Process CUA cannot provide an indicative payout figure All payout figures are entered as final figures, reviewed and signed on the morning of settlement as close as possible to 10am (AEST/AEDT) in order to meet settlement times. CUA will send a conversation on the morning of settlement to advise of any delays. Please do not escalate unless final payouts are not in the PEXA Workspace post 10am the day of settlement.   Surplus Funds CUA’s preference will be for their member’s legal representative to manage all surplus funds, if this is not possible CUA will only be able to manage surplus funds if the member has provided a nominated account on the Discharge Authority.    Same Day Settlements CUA require a phone call via our Settlements Team for same day settlements to confirm if we can accommodate. Amending the settlement date and time in PEXA on day of settlement without confirmation from CUA can result in settlement delays   Withdrawing from PEXA Withdrawing from a Workspace to proceed with a paper settlement (where the jurisdiction permits) may cause further settlement delays. Please ensure a clear reason for the withdrawal is provided via the Conversation tool.     Transfer - Purchase (Incoming Mortgagee) How to initiate a Purchase request: Please ensure an invitation request has been sent as soon as possible or at least 15 days prior to settlement and all the relevant member information is provided upfront to avoid settlement delays.   Information required on a PEXA invitation When sending an invitation please include as much information about the member as possible. As a minimum include the following: Full name of the member/s Address of property Application number / reference number / account number Note: CUA will only accept an invitation if the member can be identified by CUA. Where we have identified the member but the above information is missing or incorrect, a further conversation will be sent in PEXA which may delay settlement.   Preferred Settlement times: (AEST/AEDT) 12pm – 2pm (Eastern States) 11am – 1pm (Central & Western States)   Transfer of Land (TOL) Please ensure the TOL document is prepared as soon as possible, preferably at the time of Workspace creation, or at least prior to executed loan documents being returned to CUA to avoid any delays to settlement   Progression of Workspace CUA will update Workspace participants by utilising the tick boxes on the Workspace Summary page, it is important to note the following re: progression of the loan and settlement. Loan Documents Sent, tick box – indicating CUA have reached Full Approval, Loan documents issued to member Loan Documents Received tick box – indicating CUA have received the signed loan documents and are beginning the 2-4 day certification process Settlement Date/Time accepted – indicating certification has been completed and all loan conditions have been met Note: If loan documents have been returned incorrectly a conversation will be issued to all Workspace participants it will be the CUA Lender/Broker’s responsibility to rectify any outstanding issues, once rectified the settlement date/time will be accepted.   Funds Available for Settlement CUA will update the source tab with loan funds available once ready to settle (post certification) –in all instances this will be 2-4 days after loan documents have been returned to CUA.   Total Funds Required for Settlement Please provide total funds required including all fees e.g. Registration fees, Solicitor fees for settlement as soon as possible or ideally 2 days prior to settlement.   CUA Loan Proceeds Loan Proceeds will be finalised and confirmed by CUA on the day of settlement.   Customer's equity required at settlement When loan documents are received and verified, CUA will note on the Settlement Summary screen in PEXA that we hold a member authority to debit customer's equity along with the last 4 digits of the account number – CUA will have an account for customer equity in all instances. Ensure the client has sufficient funds in their nominated account at least 48 hours prior to settlement to avoid settlement delays. CUA will update the members equity contribution on the morning of settlement prior to 10am providing total funds required for settlement have been provided.   Day of Settlement Please have your documents and your adjustments on the financial settlement schedule finalised and signed at least 4 hours before settlement. Any amendments made to the financial settlement schedule (post CUA or practitioner adjustments being signed) will result in CUA needing to reconfirm loan proceeds available which could cause settlement delays. Note: CUA will send a conversation on the morning of settlement to advise of any delays.   Same Day Settlements Home loans: CUA require a phone call via our call center 133 282, opt 2, opt 2, opt 2. for Same Day settlements to confirm if we can accommodate. Amending the settlement date and time in PEXA on day of settlement without confirmation from CUA can result in settlement delays.   ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.1.1, scheduled for business go live 09 September 2019. UPDATE: There is no expected outage during the rollout of this release.      Key Highlights New button to switch between roles (Updated 09 September 2019 - added link to Help article) New Destination Funds category (Updated 3 September 2019) Reduced number of clicks to action a task (Updated 28 August 2019 - Feature is deferred) Other Highlights Updated message for Change of settlement date/time Residual documents available now (VIC) Persistent filters and Smart Search capabilities extended to FIs (Updated 16 August 2019) New alert banner when signing Lodgment Instructions (Added 28 August 2019) New button to switch between roles You told us that you wanted an easy way to switch between roles when you are representing both sides of a transaction. We’ve introduced a Switch button that allows you to easily switch between roles in a Workspace. You still need to add the additional role via Workspace Settings but once you have done that, simply click Switch to switch back and forth as required.   Notes: The Switch functionality is not available to Financial Institutions. The Switch functionality is available only if you have defined two roles in the Workspace. If you have more than two roles, or if you have only one role in the Workspace then this functionality is not available. For details on how to use the Switch role functionality, refer to the Community article.   (Referencing PEXA FS-5499)   New Destination Funds category Principal Non-FIs can benefit from a new destination BPAY category that enables them to make BPAY payments without the need to associate it with any subscriber. This allows for BPAY payment details to remain discreet in a transaction where an associated subscriber is not required to sign off on. The new category, Other (BPAY), is accessible to users in the role of Caveator on Title. When this option is selected, the user is only required to enter the BPAY payment details, which won't be shared to other parties in the Workspace.   (Referencing PEXA SETT-8034)   Reduced number of clicks to action a task UPDATE: This feature has been deferred to a later release. We are taking measures to reduce the number of clicks you need to do to complete a tasks or activities in PEXA.   (Referencing PEXA FS-5438, FS-5436)   Updated message for Change of settlement date/time We have updated the onscreen message when the settlement date and/or time is changed to clearly advise the user that the reason they provide will be sent to all Workspace participants via a conversation message in PEXA.   (Referencing PEXA FS-5208)   Residual documents available now (VIC) From Monday 12 August 2019, four additional Victorian residual documents are available in PEXA: REMOVE - LEASE - DETERMINATION Transfer of Land Act - section 70 REMOVE - MORTGAGE - PROOF OF PAYMENT Transfer of Land Act - section 84 REMOVE - MORTGAGE - TREASURER'S RECEIPT Transfer of Land Act - section 85 REMOVE - ANNUITY CHARGE - SATISFACTION Transfer of Land Act - section 84   (Referencing PEXA LS1)   Persistent filters and Smart Search capabilities extended to Financial institutions Smart Search and Persistent Filter capabilities that are currently available to all practitioners will be rolled out to the financial institutions as part of the R10.1.1 release.   Smart Search We’ve improved the search tool to help you find your Workspaces quicker! Smart Search will give you suggestions as you type your search term. Click on a suggestion followed by the Search icon and PEXA will take you straight to your Workspace.   Persistent Filters  To save time and increase productivity, the filters you apply to your Active Workspaces dashboard will be retained. This allows you to navigate away from the dashboard or log out of PEXA and then return and quickly pick up where you left off.     (Referencing PEXA)   New alert banner when signing Lodgement Instructions While signing the Lodgement Instructions, if there are Mortgages or Caveats on title in the Workspace, and there is no associated Discharge of Mortgage or Withdrawal of Caveat, a banner will display within the Lodgement Instructions panel on the signing page. This banner advises the user to review any existing claims or encumbrances on title before proceeding. It is an informative message only and will not prevent users from signing.     (Referencing PEXA LS1-4914)   ... View more

  Introducing PEXA Key!   What is PEXA Key? PEXA Key is a new secure app for clients through which bank account details required for settlement can be exchanged and clients can track their settlement’s progress. When sellers input their bank account details into PEXA Key, the app communicates this information into their practitioner’s PEXA Workspace, eliminating the need to engage insecure communication channels and risk interception by a third party. This solution also removes the need to rekey bank account information and enables the practitioners to provide their firm’s trust account details securely to the buyer. Watch short videos on what the client sees in the app below: Client registration process Request bank details – client view You can also ask any questions on PEXA Key in the   PEXA Key discussion forum.  Who is PEXA Key available to? PEXA Key is available in all active e-Conveyancing states and stands to support practitioners by offering a safe alternative to insecure communication methods such as email, where bank account details can be intercepted, and payments subsequently redirected. What does PEXA Key do? A secure way for your clients to provide bank account details for surplus funds. A secure way for you to share your trust (or PEXA registered source account if applicable) with your client. Avoiding the need for email to transmit important banking details. Provide high level settlement tracking up to settlement completion including such things as a countdown to settlement time and notifications of when the property has been settled. Answers to frequently asked questions and high level articles in relation to ‘what to expect’ during settlement. In addition to PEXA Key’s security purposes, the app provides high level settlement tracking and educational material for buyers and sellers on what to expect when transacting property. What doesn’t PEXA Key do? It doesn’t display specific details from your workspace It doesn’t display status of documents, or the overall status of the workspace It doesn’t display financial information It doesn’t push too many details to a client, but keeps them updated on the settlement date and their pending settlement It doesn’t share documents   Website For more details and links to App store and Google play stores, head to: https://key.pexa.com.au/   A big thank you to those who were involved in the PEXA Key pilot - your feedback has been instrumental during the app’s development. If you have any questions about PEXA Key, please ask them in the e-Conveyancing Community or contact your PEXA Direct Specialist. You can also refer to our What to expect articles for PEXA Key at the bottom of this page.   How to use PEXA Key Invite Your Clients to PEXA Key   In PEXA Exchange, first ensure you create a new party record for your client (or edit an existing Party record) via the Participants screen. NOTE: If you wish to transition a client from SettleMe to PEXA Key, you must first Withdraw representation of the Party record and then Edit the Party record. With the Party screen open, ensure “I represent this party” is selected and add the party details.   Select the check box alongside - “Send my client an email and SMS on my behalf inviting them to monitor their settlement and securely send account details through PEXA Key”. Enter their mobile phone number. Enter their email address. Click Save. PEXA will automatically send your client an email and SMS inviting them to PEXA Key on your behalf.   IMPORTANT NOTE: Ensure the mobile number and email address details are correct. You won’t be able to update this information after saving (for security reasons). NOTE: PEXA Key is only available for Parties who are set up as individuals (i.e. not in a company name).      Request Bank Account details with PEXA Key   First, invite your client to PEXA Key. Then, navigate to Settlement screen. Navigate to the Adjustments and Payments tab and scroll down to Payment Directions. Click on Request Account Details. Request Account Details screen will show the following: Select the name of your PEXA Key client from the list. 4b. Enter the Amount to be deposited to your clients account at settlement. The amount can be edited later if required. 4c. Enter a Transaction description. This is a description that your client will see in the PEXA Key app and will help identify the request for funds. For instance, Sale11Cairnes. Click Save. PEXA will automatically send your client a notification via the PEXA Key app, asking them to complete their bank account details. NOTE: The request will remain open until your client completes their Bank Account details. Once the details are submitted by your client, the line item is automatically updated with their Account details. Click Action cog and select Create to move the line item to your destinations, ready for settlement. NOTE: The line item can be edited at any time leading up to your settlement. Send Trust Account Details with PEXA Key   First, invite your client to PEXA Key via the Participants screen. Navigate to Settlement screen Select the Source Funds tab. Click the Send Trust Account Details button in the Provide Account Details section. Send Trust Account Details screen is displayed. PEXA Key Client: Select the client you want to send your trust account information using PEXA Key. Source Account: Select the trust account you want to send to your client. The details of the account, including BSB, Account number and Financial Institution are then displayed. Amount: Enter the exact amount you want your client to deposit into your trust account. Transaction Description: This is the reference that is displayed in PEXA Key and will be entered by your client when making their deposit into your trust account (For example,  11 Cairnes Sale). Click Send. What your client will see Your client will receive a push notification on their phone, and will have a new task in the PEXA Key app. After opening the app, your client will see the task titled Funds requested for settlement.   Your client will:   Select the View button. Read a brief description of what is required and select View account details. Review the amount requested, and the trust account details. Use these details to transfer the requested amount to the Trust account.   Completing the Transfer   To indicate that the transfer has been completed, your client will: Select the toggle to acknowledge the statement “Transfers must be made at least 3 business days before settlement” Select Transfer done.   Completed tasks Once completed, your client can return to the app and to view the details of the completed task at any time. Send PEXA Source Account Details with PEXA Key   First, invite your client to PEXA Key via the Participants screen. Then, navigate to Settlement screen and click into the Source Funds tab. Click the Add Source button. Complete the Source line item, selecting PEXA Source Account. Under the PEXA Key Banner, select the Send my client account details through PEXA Key. PEXA Key Client: Select the client you want to send the PEXA Source account information using PEXA Key. Click Save. Once saved, the Source Funds tab will show the details that have been sent to your client in the Provide Account Details     What Your Client Will See Your client will receive a push notification on their phone, and will have a new task in the PEXA Key app. After opening the app, your client will see the task titled Funds requested for settlement.   Your client will:   Select the View button. Read a brief description of what is required and select View account details. Review the amount requested, and the PEXA Source Account details on the screen Use these details to transfer the requested amount to the PEXA Source Account.   Completing the Transfer   To indicate that the transfer has been completed, your client will: Select the toggle to acknowledge the statement “Only electronic transfers are allowed, no later than 3 business days before settlement” Select the Learn more option to display details about the PEXA Source Account and the requirements when depositing to this account. Select Transfer done.   Completed tasks Once completed, your client can return to the app and to view the details of the completed task at any time.   PEXA Key FAQs   Where is PEXA Key available for download? PEXA Key is exclusively available to download from the Google Play Store and Apple App Store. What visibility will my client have over their settlement? PEXA Key provides high-level settlement tracking up to settlement completion including a countdown to settlement time and a final notification when the property has settled. Importantly, PEXA Key: Doesn’t display status of documents, or the overall status of the Workspace. Doesn’t display financial information (except practitioner trust account information, if provided for the deposit of funds). Provides minimal details of settlement such as a high-level overview and settlement date. What happens if I incorrectly enter my client’s mobile number or email address into the PEXA Workspace? If for some reason you enter an incorrect mobile number or email address, you must follow these steps to make a change: Withdraw representation of the party record via the participants screen Edit the party record Represent the party Update the mobile number and email address Is SettleMe still available? No, SettleMe is no longer available. How much will it cost for my clients to download PEXA Key? PEXA Key is free How do I know that my client has downloaded and activated the PEXA Key app? When a client has accepted and activated PEXA Key, the PEXA Key icon will appear green next to their name in the Workspace summary screen in the PEXA Workspace. will my client's information be shared with third parties? PEXA will not disclose your client’s personal information to any third party without their express consent (e.g. if they expressly opt-in to receiving marketing material from within the PEXA Key application).  Does PEXA guarantee this app? The PEXA Key Secure Communication Guarantee guarantees the secure communication of bank account details between a client and their practitioner. This means: The bank account details that a seller enters via PEXA key will be received by the seller’s practitioner, as they were entered into PEXA Key. The trust account details that the practitioner shares with the buyer via PEXA Key, will be the bank account details the buyer receives. Please note the guarantee does not relate to the movement of funds, rather it covers the secure communication of bank account details via the app. Full list of PEXA Key Secure Communication Guarantee terms and conditions click here. Can more than one person use PEXA Key for the same settlement? Yes, any individual represented by you (and has a Party record in a Workspace) can be invited to track their settlement via PEXA Key. In the instance where bank account details must be requested for the same settlement from different parties, you must request each of the bank account details one at a time. If you are requesting multiple bank account details from the same individual client, only one request per client can be sent at a time, so you must wait for your client to submit the first lot of bank account details before requesting the second. Using the bank accounts submitted, distribute the funds accordingly within the Workspace’s Financial Settlement Schedule. What if my client wants the proceeds of sale to go to more than one account? In this instance, you must request each bank detail one at a time. Only one request per client can be sent at a time, so you must wait for your client to submit the first bank account before requesting the second. Then, using the bank account submitted, distribute the funds accordingly within the Workspace’s Financial Settlement Schedule. What upcoming features can we expect to see on PEXA Key? We are always looking at new ways to enhance the PEXA Key experience for both buyers, sellers and practitioners. We are currently working on ways to provide more visibility to what your clients are seeing and different ways to inform you once they have downloaded and activated the app. You can leave any feedback or suggestions on the PEXA Key community page or alternatively through the Feedback tab in PEXA. How is PEXA Key more secure than email? Email can be intercepted by a third party without the knowledge of the sender or receiver. With PEXA Key, the communication channel is secure, we have verified their details against what is entered in the Workspace and sent your client a 2-factor SMS code. In addition, client information is communicated into the PEXA Workspace, and removes the need for a practitioner to manually enter bank account details. What happens if my client wants to change their nominated bank account details after entering it in PEXA Key? If for some reason a client requests to change the bank account details they submitted via PEXA Key, we recommend reinitiating a new PEXA Key request. This will ensure that your client enters the correct bank account using the secure communication of PEXA Key. Please do this by clicking “Request Bank account details” under payment directions in the FSS screen and filling in the required fields. You can manage the line item according to the change that comes through from your client. Can I invite organisations to PEXA Key who are purchasing/selling property, especially for the bank account transfer functionality? Currently, you can only invite individuals to PEXA Key. We have already begun to explore how organisations can be involved with the application and will continue to keep you updated. Where do I go for technical support on PEXA Key? Please send any PEXA Key questions or support queries via email to our support team on support@pexa.com.au or call 1300 084 515. ... View more

When entering a financial line item in the Financial Settlement Schedule, you may have the option to enter additional account details. By entering these account details, it assists with the reconciliation of funds for the transaction. Underlying Account Details for Source funds Underlying Account Details are applicable to source funds line items and are used for informative purposes. For example, if the source Financial Institution is providing loan funds and they want to record the actual loan account that the funds are coming from. Underlying Account Details appear in the settlement reports. Final Account Details for Source funds Final Account Details are applicable to destination fund line items and, similar to Underlying Account Details, are used for informative purposes only. If a Financial Institution or practitioner is disbursing all funds to a single account, they can then enter a final account that shows the actual account that funds are to be disbursed to after settlement (this would be a manual movement external to PEXA). Final Account Details appear in settlement reports and against the financial line item.   Note: This information does not drive any functionality in PEXA. It will appear in the Financial Line Item details. ... View more

PEXA is pleased to present the release of PEXA Projects 6.1.0 (MoT & PoT), scheduled for business go live 07 August 2019.   Highlights Enhancement to Dashboard (MoT & PoT) Pagination (MoT & PoT) Bulk accept settlement date/time (MoT) Enhancement to Dashboard (MoT & PoT) The PEXA Projects dashboard has been enhanced to enable you to filter Workspaces by status: All Active Settling Today Completed Withdrawn All   The right-hand side of the dashboard shows a summary of the number of Workspaces, filtered by status. Click on a Workspace status filter to view a list of Workspaces by the selected filter. Pagination (MoT & PoT) The default number of Workspaces that displays on the Dashboard has increased from 20 Workspaces to 100 Workspaces. Bulk accept settlement date/time (MoT) The Mortgagee on Title is now able to bulk accept settlement date/time via PEXA Projects. When you open a Project, you’ll see a new Accept Settlement menu link that allows for the efficient acceptance of settlement date/time in bulk.   Upon clicking the Accept Settlement link, a list of settlements pending acceptance is displayed. From here, the Mortgagee on Title can choose to accept settlements by bulk (via the ‘Select All’ check box) or individually (by selecting individual check boxes).   ... View more

Last updated: 9 December 2019 Jurisdiction: ALL Resources: Help Card   Overview The corrective payment process has been streamlined so that corrective instructions can now be edited, signed, and processed securely from within the PEXA Exchange platform. If a corrective payment is required for a settlement, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment particulars. Users with the Corrective Payments permission enabled can access specific transactions, enter the correct transaction details, and submit the changes to PEXA. Once submitted, PEXA will review and process the new instructions as required. Corrective Payments dashboard A new Corrective Payments dashboard lets you view pending, processing, and completed payments. This dashboard is enabled only to users who have the Corrective Payments permission.     Tabs Your actions—tab This tab lists all payments that require action from you. The Status column indicates the status of the new payment: Action Required: A financial institution or biller has rejected a payment based on details your subscriber provided. Please provide amended details. Ready to Sign: Changes to the payment details have been saved. If you have the Corrective Signing permission, please sign to submit them for further processing. The available actions for the payment are: Edit: Subscribers with Corrective permission can view and edit corrective changes. Edit and Sign: Subscribers with Corrective Signing permission and a valid digital certificate can view, edit, and sign off on corrective changes. Depending on your permission level, you may Edit and/or Sign the amended details for the payment via the cog in the Actions column.   PEXA processing—tab This tab shows all payment directions that have been signed and submitted. The possible statuses are Submitted, Accepted, or Processing.   Completed—tab Payments will progress to this tab once PEXA has forwarded them to the relevant financial institution for clearance.   Steps In this section: Assign corrective permission to users Manage corrective payment notifications Make corrective changes Assign corrective permission to users Only a Subscriber Manager or Subscriber Administrator can enable Corrective Payments permissions for users. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users. Select Cog > Edit against the user to whom you want to assign corrective permission. Under Profile Setup > Permissions, enable Corrective Payment permission for this user: To enable Corrective payment permission, select the Corrective Payments check box. Users with Corrective payment permission can view and edit corrective changes. To enable Corrective signing permission, select the following check boxes: Signer - financial settlement Corrective Payment Signer - corrective payment Users with Corrective signing permission and a valid digital certificate can view, edit, and sign amendments to payments. Save the changes. RESULT: If corrective permission has been enabled for you, you’ll be able to see the Corrective Payments link on the left-hand navigation. Manage corrective payment notifications When corrective payment email notification is enabled, the user will receive an email notification whenever a new Corrective Payment task is assigned to them. By default, email notification for Corrective Payments is turned on for each user. However, a Subscriber Manager or Subscriber Administrator can change this setting at any time. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users. Select the Edit button next to a user. Under Profile Setup > Permissions, select the Corrective Payment and Notification Email check boxes. Save the changes. RESULT: The selected user now has email notification enabled. To disable email notification, deselect the Notification email check box. Make corrective changes Click Corrective Payments on the left-hand navigation menu. On the Your actions tab, select Cog > Edit against the line item you wish to edit. In the New Destination Account Details section, amend the account details as required. Confirm the changes. You’ll be required to re-enter the account number. Depending on your permission level, you may either click: Save to save the corrective changes. Save & Sign to save and confirm the corrective changes. RESULT: Once the new payment details have been confirmed and signed, PEXA will review and process the changes as required. The payment will progress to the Completed tab once the payment has cleared.     ... View more

PEXA is pleased to present a minor release of the PEXA System, Release 10.1.0, scheduled for business go live 05 August 2019. UPDATE: There is no expected outage during the rollout of this release. A further 90 Residual documents are activated and available on 22 July 2019.   Key Highlights Improved Corrective Payments process (Updated 5 August 2019—link to Community) Joining an existing Workspace (Updated 16 July 2019—screenshot) Updates to the Model Participation Rules (QLD, SA, VIC) (Updated 16 July 2019—screenshot) Other features Linked Simultaneous Settlements without Funds Flow Conversations included in email notifications Ability for Panel Member to select Panel Master—PEXA Projects Dashboard refresh (Updated 20 August 2019) Additional information added to TAC responses (ALL) Updates to the Notice of Acquisition (VIC) (Updated 7 August 2019) New banner to indicate Complex Assessments (VIC) Scope extension for Part Tenancy Transfer (SA) (Updated 30 July 2019) WalkMe More residual documents activated (Updated 22 July 2019)   Improved Corrective Payment Process PEXA has streamlined the way corrective payments are processed. In most cases, a corrective payment is issued because the wrong account detail was entered, which needs to be rectified. Previously, when a rejected payment during settlement occurred, the corrective payment process would be initiated by PEXA. The process commenced post-settlement and involved sending an email with an attached form to the Subscriber so they could enter the correct account details. This form would then be sent back to PEXA to facilitate the rectification of payment. Corrective Payments dashboard From this release, we’ve improved the corrective payment process with transaction details now corrected securely via PEXA Exchange. We’ve added a new Corrective Payments dashboard that displays pending, processing, and completed corrective payments. This dashboard is visible only to users who have permission to view and edit corrective payments. An additional corrective payment signing permission, along with a valid digital certificate, is required to digitally sign off on corrected payment changes. This further enhances security, confidence, and allows for tracking of end-to-end process for a particular corrective payment.     If a corrective payment is required for a settlement lodged in PEXA, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment details. Users with Corrective Payments permission can access specific transactions and enter the correct transactions details. Users with Corrective signing permission AND a valid digital certificate can sign off on the changes and submit it to PEXA. Once submitted, PEXA will review and process the corrections as required. Set up permission for corrective payments Only a Subscriber Manager or Subscriber Administrator has the ability to enable Corrective Payments for users. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users and select the relevant check box to assign Corrective Payment permission: Corrective payment permission - Users can view and edit corrective changes. Corrective signing permission - Users can view, edit, and sign off on corrective changes (provided they have a valid digital certificate). For details on how to make corrective payments, click here.   (Referencing PEXA PES-2681)   Joining an existing Workspace Upon creating a new Workspace, in instances where a land title is used in another Workspace, the Incoming Proprietors and Proprietors on Title are now given the option to join the existing Workspace instead of creating a new one. This aims to prevent multiple Workspaces from being created for the same transaction.     On joining an existing Workspace, the participants in that Workspace are notified with a banner message across the Workspace Summary screen.     For users of roles other than Incoming Proprietor or Proprietor on Title, if they create a new Workspace and PEXA identifies that the land title is used in another Workspace, they will be presented with the following screen:       (Referencing PEXA FS-4581)   Updates to the Model Participation Rules (QLD, SA, VIC) The Model Participation Rules (MPR), defined by ARNECC, has been updated to include the recognition of an agent (i.e.: administrator or attorney) transacting on behalf of a client. To support this change, we’ve updated our certifications in PEXA so that it aligns with the updates made in MPR version 5. When a Subscriber navigates to the Document Signing screen, they’ll see the updated certifications for the document: Previous: The Certifier has taken reasonable steps to verify the identity of the [transacting party]. Updated: The Certifier has taken reasonable steps to verify the identity of the [transacting party] or his, her or its administrator or attorney. Subscribers are required to comply with the MPR made by the Registrar. By signing the documents, the Subscriber certifies that they comply with their obligations, as stated in the MPR.     For more information, see here.   (Referencing PEXA LS3-2645, LS3-2644)   Linked Simultaneous Settlements without Funds Flow As part of R10.1.0, PEXA will be creating a new option to create a linked simultaneous settlement without funds flow. Members will be able to create a linked simultaneous settlement financial line item with a zero-dollar value when setting up their link. This feature will ensure that these Workspaces settle simultaneously (in an all-or-nothing manner) without the need to transfer funds between the settlements. On the Destination Financial Line Item screen,  there is a new check box next to the Amount field. When selected, it allows for a simultaneous settlement to be linked with zero-dollar funds flow.       On the Linked Financial Settlement tab, the ‘Link value’ will be set to ‘No funds flow required’:   (Referencing PEXA SETT-7655)    Conversations included in email notifications The email you receive that notifies you that you have a new conversation will now include the conversation message, which means you no longer need to log in to PEXA to read the conversation. Details such as the sender, subject, and body of message are included in the email. However, due to security and privacy reasons, sensitive information such as bank account details are redacted from the email. To view the message details in full, log in to PEXA and open the conversation.     (Referencing PEXA UI-26)    Ability for Panel Member to select Panel Master—PEXA Projects This enhancement allows a Panel Member to select a Panel Master whom they represent from a drop-down menu upon accepting the Participation Request. Please note that the Panel Master must be set up as a frequently represented party prior to accepting the Participation Request to allow for this functionality.       (Referencing PEXA NIK-2172)    Dashboard refresh Note: We’ll be updating the platform design with new fonts and colours. Our members will be progressively upgraded to this by 19 August, so look out for the new enhanced design. For more information, click here. To provide a better experience for users, the Dashboard screens have been enhanced for accessibility. The improved look and feel have new fonts and colours, resulting in a cleaner user interface. The top navigation menu is locked so that the menu items remain visible during scrolling. Workspace status is colour-coded for easy Workspace status assessment. Shading is applied to active navigation links on the top menu bar. Shading is applied to alternate rows to aid visual scanning. The WalkMe help widget has a different colour. Removed borders from within the table.       (Referencing PEXA UI-1)   Additional information added to TAC responses (ALL) In response to feedback received from our users, we’ve added additional information to the Title Activity Result Details screen so that the TAC response is more meaningful. If a document categorised as ‘Other’ is returned from the Land Registry, this information is now displayed: Document Type Document Status Dealing Number Date and Time   (Referencing PEXA LS4-3485)   Updates to the Notice of Acquisition (VIC) Total Sales Price As part of a requirement by the VIC State Revenue Office (SRO), the Total Sales Price field requirement in the Notice of Acquisition (NoA) has changed from optional to mandatory. Where there is one property referenced in a NoA, the Total Sales Price is pre-populated based on the information provided in the Transfer form. This amount is non-editable. Where there is more than one property referenced in a NoA, and the Total Sales Price includes a monetary value of more than $0, a sales price must be entered for each property.   Principal Place of Residence To meet with SRO requirements, the following changes have been made to the Principal Place of Residence (PPR): You are now required to indicate if a Transferee is claiming a Principal Place of Residence exemption by selecting the Yes/No radio buttons. By default, the Principal Place of Residence address is blank and will no longer be pre-populated with an address.   (Referencing PEXA LS4-3920, LS4-4083)   New banner to indicate Complex Assessments (VIC) With the introduction of complex assessments in release 10.0.1, we’ve improved the visibility around Workspaces bound by complex assessment by adding a banner. This banner appears on the Documents and Stamp Duty screens to all participants in a Workspace and directs you to a Community page where further information is available.   (Referencing PEXA LS3-2613)   Scope extension for Part Tenancy Transfer (SA) As part of R10.1.0, we have worked closely with the SA Land Registry to extend the scope and capabilities of the Part Tenancy Transfer (SA), which was initially released in Release 10.0.0, to allow you to lodge more transaction types in PEXA. Supported scenarios in PEXA The following table lists the full scope of the transaction types that may be lodged electronically in PEXA: Tenancy on Title Transferee Tenancy Scenario Sole Proprietor Tenants in Common Sole Proprietor partially transferring his/her share to other Incoming Proprietors (not all off). Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Joint Tenants within a Tenancy in Common Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title as Joint Tenants Inter-se (all off)*. Tenants in Common Sole Proprietor Some of the Proprietors relinquishing their share to a single Proprietor. Tenants in Common One or more Proprietors transferring Part of or their entire share to an existing Proprietor. One or more Proprietors are transferring Part of or their entire share to an Incoming Proprietor. Joint Tenants Proprietors transferring their entire share to an existing Proprietor. Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants within a Tenancy in Common Proprietors transferring their entire share to the remaining Proprietors, who then proceed to create a Joint Tenants Inter-se with that share. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with their relinquished shares. Proprietors transferring their entire share, then coming back on Title as a Joint Tenants Inter-se with other Incoming Proprietors with their relinquished shares. Joint Tenants Sole Proprietor Some of the Proprietors transferring their shares to a single Proprietor (not all off). All Proprietors transferring their shares to a single Proprietor (all off)*. Tenants in Common Change in manner of holding: All Proprietors coming back on title in a different Tenancy Type. Joint Tenants One of the Proprietors is giving up their share to the remaining Proprietors (not all off)*. Joint Tenants within a Tenancy in Common Change in manner of holding: All Proprietors coming back on title in their respective Joint Tenants Inter-se groups. Joint Tenants within a Tenancy in Common Sole Proprietor Joint Tenants Inter-se group relinquishing their share to the remaining sole Proprietor on Title. Joint Tenants within a Tenancy in Common One of the Joint Tenants in the Joint Tenants Inter-se is relinquishing their share to the remaining Joint Tenants in the same Joint Tenants Inter-se group.   *: ‘all off’ indicates where all Proprietors on Title are relinquishing their Shares in full, as Transferors in the Part Tenancy Transfer. Members will be able to lodge an electronic Part Tenancy Transfer if their Transfer transaction type is listed above. If the type of Part Tenancy Transfer is not listed above, then it cannot be lodged as a Part Tenancy Transfer through PEXA.   Unsupported scenarios in PEXA The full scope of transaction types that are not allowed to be lodge as an electronic Part Tenancy Transfer, is as per the following: Tenancy on Title Transferee tenancy Scenario Any Any The Transferee is in any other Capacity besides Elder, Younger, Younger Minor or Minor. Sole Proprietor transferring his/her full share to bring other Incoming Proprietors on title (all off)*. Tenants in Common Tenants in Common Where a Proprietor on Title is not a Transferor but selected as a Transferee with reduced shares. **   Tenancy on Title: Tenants in Common -   A (1/3 Share) B (1/3 Share) C (1/3 Share)   New Incoming Proprietor - D   Transferor = A (2/6 Share) Transferee = C (1/6 Share), D (3/6 Share) Italicized = B (2/6 Share)***   Transferee Tenancy: Tenants in Common – B (2/6 Share) C (1/6 Share) D (3/6 Share) Joint Tenants Tenants in Common The relinquishing Joint Tenants is Transferring their entire interests to the remaining Joint Tenant in the Transferee Tenancy of ‘Tenants in Common’. The Transferee Tenancy must be a ‘Sole Proprietor’.   Tenancy on Title: Joint Tenants -   A, B, C   Transferor = A, B Transferee = C (1/2 Share) Italicized = C (1/2 Share)***   Transferee Tenancy: Tenants in Common – C (1/2 Share) C (1/2 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants within a Tenancy in Common Joint Tenants within a Tenancy in Common The Joint Tenant remaining on Title is in two separate tenant groups.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C & D (jointly hold 1/2 Share)   Transferor = A (1/4 Share) Transferee = B (1/4 Share) Italicized = C and D (jointly hold 2/4 Share)***   = B (1/4 Share)   Transferee Tenancy: Tenants in Common – B (1/4 Share) B (1/4 Share) C and D (jointly hold 2/4 Share)   This is a Scenario that is not supported to be lodged physically with Land Services SA. Joint Tenants OR Joint Tenants within a Tenancy in Common Any A non-transacting Joint Tenant (also known as ‘Italicized’) is selected as a Transferee in the Part Tenancy Transfer.   Tenancy on Title: Tenants in Common A & B (jointly hold 1/2 Share) C (1/2 Share)   Transferor = C (1/2 Share) Transferee = A (1/2 Share) Italicized = A and B (jointly hold 1/2 Share)***   Transferee Tenancy: Tenants in Common – A (1/2 Share) A and B (jointly hold 1/2 Share)     Please Note: This is not currently supported and is expected to be enabled by the end of August. **: Please note: that you could still lodge this as a Normal Transfer, where you re-create Parties staying on Title as Incoming Proprietors. ***: Italicised text above represent non-transacting parties or residual shares for Proprietors staying on title. For additional information on the SA Part Tenancy Transfer, please refer to the Part Tenancy Transfer guide here.   (Referencing PEXA LS2-7742, LS2-7458)   WalkMe It's been approximately one year since we launched the integration of WalkMe into PEXA Exchange. Since then, we've developed a number of Walk Thrus to help guide you through completing a transaction. Please note that our Walk Thrus are designed to guide you through the most common scenarios. If your transaction is a little more complex, please refer to our Community articles. Here's what's new in recent releases: Updates to the WalkMe Help widget color scheme (coming R10.1.0) Updates to the Stamp Duty Walk Thru (all jurisdictions) Walk Thru a Part Tenancy Transfer (NSW) and (SA) Walk Thru a Lease (NSW) For a full list of all our Walk Thrus, check out our Community page. (Referencing PEXA WM)   More Residual Documents activated An additional 90 Residual Documents will be available under the Victorian Other Documents section of PEXA from Monday 22 nd of July. This brings the total number of Residual Documents available in Victoria to 108. Please see below for the additional instruments: ACTION - APPLICATION - AMEND CAVEATOR ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND INTEREST HOLDER ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND MORTGAGEE ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - AMEND PROPRIETOR ADDRESS Transfer of Land Act - section 113 ACTION - APPLICATION - CORRECT ERRORS Transfer of Land Act - section 103 ACTION - APPLICATION - GROUNDS FOR REFUSAL Transfer of Land Act - section 116 ACTION - APPLICATION - NEW FOLIO Transfer of Land Act - section 32 ACTION - APPLICATION - NEW FOLIOS FOR SEPARATELY DISPOSABLE PARCELS Transfer of Land Act - section 32 ACTION - APPLICATION - REPLACE LOST OR DESTROYED CERTIFICATE OF TITLE Transfer of Land Act - section 31 ACTION - CAVEAT - FORBIDDING CHANGE OF BOUNDARIES Transfer of Land Act - section 100 ACTION - CAVEAT - FORBIDDING GENERAL LAW APPLICATION Transfer of Land Act - section 26R ACTION - CAVEAT - FORBIDDING REMOVAL OF EASEMENT Transfer of Land Act - section 73 ACTION - CAVEAT - FORBIDDING VESTING Transfer of Land Act - section 61 ACTION - GENERAL LAW CONVERSION - NON-SURVEY Transfer of Land Act - section 14 ACTION - NOTICE - CAVEATOR Transfer of Land Act - section 89A ACTION - NOTICE - REGISTERED PROPRIETOR Transfer of Land Act - section 89A ACTION - VARIATION OF PRIORITY OF MORTGAGES Transfer of Land Act - section 75B ACTION - REGISTRAR'S CAVEAT Transfer of Land Act - section 106 CHANGE PROPRIETORSHIP - MORTGAGED LEASE Transfer of Land Act - section 68 RECORD - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 58 RECORD - AGREEMENT Water Act - section 234 RECORD - AGREEMENT Water Act - section 244 RECORD - CHARGE Housing Act - section 67 RECORD - CHARGE Legal Aid Act - section 47A RECORD - CHARGE Proceeds of Crime Act - section 169 RECORD - COVENANT - NATIONAL TRUST Heritage Act - section 135 RECORD - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 RECORD - COVENANT Victorian Conservation Trust Act - section 3A RECORD - DECISION Water Act - section 235 RECORD - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 RECORD - NO MORTGAGEE CONSENT - REINSTATE LEASE Transfer of Land Act - section 88A RECORD - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B RECORD - NOTICE Carbon Credits (Carbon Farming Initiative) Act - section 27 RECORD - NOTICE Cemeteries and Crematoria Act - section 126 RECORD - NOTICE Heritage Act - section 54 RECORD - NOTICE Housing Act - section 110 RECORD - NOTICE Land Acquisition and Compensation Act - section 10 RECORD - RESTRICTIVE COVENANT Transfer of Land Act - section 88 RECORD - STATEMENT Planning & Environment Act - section 110 REMOVE - AGREEEMENT Forestry Rights Act - section 10 REMOVE - AGREEMENT - SECTION 173 Planning & Environment Act - section 177 REMOVE - AGREEMENT Building Act - section 164 REMOVE - AGREEMENT Conservation Forests & Lands Act - section 72 REMOVE - AGREEMENT Planning and Environment Act - section 201SLG REMOVE - AGREEMENT Water Act - section 237 REMOVE - AGREEMENT Water Act - section 245 REMOVE - CHARGE Housing Act - section 67 REMOVE - CHARGE Legal Aid Act - section 47D REMOVE - CHARGE Proceeds of Crime Act - section 169 REMOVE - CHARGE Retirement Villages Act - section 32 REMOVE - COVENANT - NATIONAL TRUST Heritage Act - section 135 REMOVE - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 REMOVE - DECISION Water Act - section 237 REMOVE - DECLARATION Housing Act - schedule 6 clause 6 REMOVE - EASEMENT Transfer of Land Act - section 73 REMOVE - ENCUMBRANCE Transfer of Land Act - section 106 REMOVE - JUDGEMENT DECREE ORDER OR PROCESS OF EXECUTION OF COURT Transfer of Land Act - section 52 REMOVE - NO MORTGAGEE CONSENT - EASEMENT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - LEASE Transfer of Land Act - section 88A REMOVE - NO MORTGAGEE CONSENT - RESTRICTIVE COVENANT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - VARIATION OF EASEMENT Transfer of Land Act - section 88B REMOVE - NO MORTGAGEE CONSENT - VARIATION OF LEASE Transfer of Land Act - section 88A REMOVE - NO MORTGAGEE CONSENT - VARIATION OF RESTRICTIVE COVENANT Transfer of Land Act - section 88B REMOVE - NOTICE - GAIC Planning & Environment Act - section 201UC REMOVE - NOTICE - STATUTORY CHARGE Transfer of Land Act - section 106B REMOVE - NOTICE CEMETERIES & CREMATORIA ACT - Section 127 REMOVE - NOTICE Heritage Act - section 54 REMOVE - NOTICE Housing Act - section 110 REMOVE - NOTICE Land Acquisition Compensation Act - section 10 REMOVE - NOTICE OF ACQUISITION Transfer of Land Act - section 57 REMOVE - NOTICE Retirement Villages Act - section 39 REMOVE - RESTRAINING ORDER Confiscation Act - section 27 REMOVE - RESTRAINING ORDER Proceeds of Crime Act - section 42 REMOVE - RESTRICTIVE COVENANT Transfer of Land Act - section 88 REMOVE - STATEMENT Planning & Environment Act - section 110 REMOVE - WARRANT - SATISFACTION Transfer of Land Act - section 52 VARY - AGREEMENT - FORESTRY AND CARBON MANAGEMENT Climate Change Act - section 65 VARY - AGREEMENT - SECTION 173 Planning & Environment Act - section 178 VARY - AGREEMENT Building Act - section 164 VARY - AGREEMENT Conservation Forests & Lands Act - section 76 VARY - AGREEMENT Planning and Environment Act - section 201SLF VARY - AGREEMENT Water Act - section 237 VARY - AGREEMENT Water Act - section 245 VARY - COVENANT - NATIONAL TRUST Heritage Act - section 135 VARY - COVENANT - HERITAGE COUNCIL Heritage Act - section 134 VARY - COVENANT Urban Land Authority Act - section 14 VARY - COVENANT Victorian Conservation Trust Act - section 3A VARY - DECISION Water Act - section 237 VARY - NOTICE Land Acquisition Compensation Act - section 10 VARY - RESTRICTIVE COVENANT Transfer of Land Act - section 88 (Referencing PEXA LS1&3)   ... View more