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PEXA is pleased to present a maintenance release of the PEXA System, Release 10.0.2, scheduled for business go live 08 July 2019 15 July 2019. UPDATE: The release date has been deferred to 15 July 2019.   Key Highlights Improved Corrective Payments process More residual documents activated Linked Simultaneous Settlements without Funds Flow (Added 12 June 2019) Conversations included in email notifications (Added 13 June 2019)   Improved Corrective Payment Process PEXA has streamlined the way corrective payments are processed. In most cases, a corrective payment is issued because the wrong account detail was entered, which needs to be rectified. Previously, when a rejected payment during settlement occurred, the corrective payment process would be initiated by PEXA. The process commenced post-settlement and involved sending an email with an attached form to the subscriber so they could enter the correct account details. This form would then be sent back to PEXA to facilitate the rectification of payment. Corrective Payments dashboard From this release, we’ve improved the corrective payment process by streamlining the process so that transaction details are now corrected securely via PEXA Exchange. We’ve added a new Corrective Payments dashboard that displays pending, processing, and completed corrective payments. This dashboard is visible only to users who have permission to view and edit corrective payments. An additional corrective payment signing permission, along with a valid digital certificate, is required to digitally sign off on corrected payment changes. This further enhances security, confidence, and allows for tracking of end-to-end process for a particular corrective payment.     If a corrective payment is required for a settlement lodged in PEXA, PEXA will initiate the corrective payment process from within the platform. A notification will be displayed to users of the responsible subscriber informing them that action is required on their part to correct the payment details. Users with Corrective Payments permission can access specific transactions, enter the correct transactions details, and submit the changes to PEXA. Once submitted, PEXA will review and process the corrections as required. Set up permission for corrective payments Only a Subscriber Manager or Subscriber Administrator has the ability to enable Corrective Payments for users. As Subscriber Manager or Subscriber Administrator, navigate to Administrator Tools > Manage Users and select the relevant check box to assign Corrective Payment permission. Note: We will provide more detailed instructions closer to the release date.   (Referencing PEXA PES-2681)   More residual documents activated We're expecting more residual documents to be activated in this release. We're currently in discussion with the Land Registry to determine which documents will be activated in upcoming releases. We'll update this section once it's been confirmed.   Visit the Community to learn more about Residual Documents.   (Referencing PEXA LS1-4117 )   Linked Simultaneous Settlements without Funds Flow As part of R10.0.2, PEXA will be creating a new option to create a linked simultaneous settlement without funds flow. Members will be able to create a linked simultaneous settlement financial line item with a zero dollar value when setting up their link. This feature will ensure that these Workspaces settle simultaneously (in an all-or-nothing manner) without the need to transfer funds between the settlements.   (Referencing PEXA SETT-7655)    Conversations included in email notifications The email you receive that notifies you that you have a new conversation will now include the conversation message, which means you no longer need to log in to PEXA to read the conversation. Details such as the sender, subject, and body of message are included in the email. However, due to security and privacy reasons, sensitive information such as bank account details are redacted from the email. To view the message details in full, log in to PEXA and open the conversation.     (Referencing PEXA UI-26)    ... View more

One main benefit PEXA Projects offers its subscribers is the ability to upload bulk data to the project. This saves time and reduces potential errors that manual data entry may present. You can import two kinds of data to PEXA Projects:   Workspaces data—bulk upload workspaces data (such as lot number, child titles) and create new Workspaces. Financial data—bulk upload financial settlement (such as destination and source line item) data into Workspaces.   Supported CSV file PEXA Projects supports the upload of CSV files, which must be structured in a specific format for data to be correctly mapped. If you need assistance with converting your current data into a structured CSV format, contact pexaprojects@pexa.com.au. Bulk Upload Workspaces From R6.0.0, we're introducing a new Bulk Upload Workspaces tool. The Bulk Upload Workspaces tool lets you efficiently import bulk workspaces data from an Excel file to PEXA Projects via a wizard. Mapping data Your file may include new workspaces (for creation) and existing workspaces (for update). The file must also include a Workspaces tab with specific columns (Subscriber reference, Lot number, and Child title if a plan of subdivision has been registered). It may include optional columns (Incoming proprietor representative, Purchaser and Gross consideration). The template can be downloaded from PEXA Projects for your reference. You may use the wizard to import the following data to your project: Subscriber reference (required) Lot number (required) Child title (optional; required only if a plan of subdivision has been registered) Incoming proprietor representative (optional) Purchaser (optional) Gross consideration amount (optional) The data in the file will be mapped and once uploaded, new workspaces will be created in your project and existing data will be overwritten. Uploading Workspaces data   Log in to PEXA Projects as Proprietor on Title. Open your project and navigate to Manage Workspaces > Bulk Upload Workspaces. Click Select a File and then browse to locate your file and then click Next. Note: The file must be in a structured CSV format. Note: The option to upload bulk new workspaces on the project's parent title and the option to upload bulk changes to existing workspaces (e.g. child titles) via a .csv file is still available for a limited period of time on the new tool using the PEXA Connected file format, however will not be supported nor maintained going forward. Where a .csv file format was uploaded, the system will skip the data mapping step and will redirect the user to the Workspaces review step. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column). Confirm your Workspaces. After mapping is complete, review and confirm your workspaces. Any errors, such an incorrect format or incoming proprietor representative name that cannot be matched to a PEXA subscriber, will be highlighted on the screen and must be rectified. You can also add and delete records within the Review Workspaces table. Added workspace records will be validated on-the-fly with an ability to edit them as required. At the bottom of the screen you’ll find a summary of your workspaces to be uploaded: total number, how many to be created, how many to be updated, how many on the parent title, and how many on child titles. When all errors are rectified, click Commit to confirm the upload. All new workspaces to be created in the project and any workspaces marked for update are updated in one bulk action. In addition to creating and updating your workspaces and prior to committing your changes, you may also choose the following: Review before proceeding—will be displayed if at least one workspace has a child title to be uploaded, and will include reminders of frequently represented parties to be set and common data information to be updated. Export—export workspaces to a spreadsheet for reconciliation purposes. Results Upon committing your Workspaces upload, you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all successfully created workspaces will be present and your existing workspaces will be displayed updated with successfully processed changes.   Bulk Upload Financials The Bulk Upload Financials tool lets you import bulk Financial Settlement Schedule (FSS) data from an Excel file to PEXA Projects via a wizard. Mapping data For destination financial line items, your file must include a Destinations tab and include specific columns (e.g. Subscriber Reference, Lot Number, Destination Category, Amount, Transaction Description). Similarly, for source financial line items, your file must include a Sources tab and include specific columns (e.g. Subscriber Reference, Lot Number, Source Category, Amount, Description, Source Account). These templates can be downloadable within PEXA Projects for your reference. You may use the wizard to import the following data to your project’s Workspaces: Subscriber Reference Lot Number Financial Settlement Schedule (FSS) data Destination line item Source line item The data in the file will be mapped and once uploaded, will create or replace the financial line items in the PEXA Workspace. Note: The option to upload bulk financial data via PEXA Connected is still available, however, the link to PEXA Connected via PEXA Projects will no longer exist. Instead, this link directs you to the new Bulk Upload Financials tool. To use PEXA Connected, you will need to access it via the PEXA Exchange dashboard. Uploading Financial data   Log in to PEXA Projects as Proprietor on Title. Open your project and navigate to Manage Workspaces > Bulk Upload Financials. Click Select a File and then browse to locate your file and then click Next.   Note: The file must be in a structured CSV format. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column). Based on the data in your Excel file, you may map: Destination financial line items with locked accounts (if this option has been selected for your project), Destination financial line items with unlocked accounts, and/or Source financial line items.   Mapping of Destinations   Mapping of Sources   Confirm your Workspaces. After mapping is complete, review and confirm your FSS line items. Any errors, such an incorrect format or incorrect account details, will be highlighted on the screen and must be rectified. When all errors are rectified, click Update Workspaces to confirm the upload.  In addition to updating your Workspaces, you may also choose the following: Export - export financial line items to a spreadsheet for reconciliation purposes. Save draft - save as draft and upload this file at a later time. Results Upon committing your financials upload, you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all Workspaces in the project and any financial line items marked for update are updated in one bulk action. Existing financial line items in the Workspaces are replaced with the new financial line items from the file. View Upload Reports You can view a list of all the files you have uploaded and its upload status. You can download a report detailing the upload status for each Workspace. Add Workspaces You can add a new Workspace to the project. ... View more

PEXA is pleased to present the release of PEXA Projects 6.0.0 (PoT), scheduled for business go live  17  June 2019.   New Bulk Upload Workspaces We’ve made it easier for you to efficiently upload bulk workspaces data to PEXA Projects. The new Bulk Upload Workspaces tool lets you import bulk workspaces data from an Excel file to PEXA Projects via a wizard. You can now use a wizard to import the following data to your project: Subscriber Reference Lot Number Child title Incoming Proprietor representative Purchaser Gross consideration amount The data in the file will be mapped and once uploaded, new workspaces will be created in your project and existing data will be updated.   How do I access this new feature? You can access the Bulk Upload Workspaces tool via the updated side navigation menu under Manage Workspaces > Bulk Upload Workspaces.        Mapping data Your file may include both new workspaces for creation and existing workspaces for update and will need to include a Workspaces tab with specific columns (Subscriber reference, Lot number, and Child title if a plan of subdivision has been registered). It may include optional columns (Incoming proprietor representative, Purchaser and Gross consideration). The template can be downloaded from PEXA Projects for your reference.   The Bulk Upload Workspaces wizard comprises three simple steps: Upload your file Map your data Confirm your Workspaces     1. Upload your file Select an Excel file that contains workspaces data and click Next to upload it into PEXA Projects.     Note: The option to upload bulk new workspaces on the project's parent title and the option to upload bulk changes to existing workspaces (e.g. child titles) via a .csv file is still available for a limited period of time on the new tool using the PEXA Connected file format, however will not be supported nor maintained going forward. Where a .csv file format was uploaded the system will skip the data mapping step and will redirect the user to the Workspaces review step.   2. Map your data After your file is uploaded, map your fields (right column) to PEXA line item fields (left column).   3. Confirm your Workspaces After mapping is complete, review and confirm your workspaces. Any errors, such an incorrect format or incoming proprietor representative name that cannot be matched to a PEXA subscriber, will be highlighted on the screen and must be rectified. You can also add and delete records within the Review Workspaces table. Added workspace records will be validated on-the-fly with an ability to edit them as required. At the bottom of the screen you’ll find a summary of your workspaces to be uploaded: total number, how many to be created and how many to be updated, how many on the parent title and how many on child titles. When all errors are rectified, click Commit to confirm the upload. All new workspaces to be created in the project and any workspaces marked for update are updated in one bulk action. In addition to creating and updating your workspaces and prior to committing your changes, you may also choose the following: Review before proceeding - will be displayed if at least one workspace has a child title to be uploaded, and will include reminders of frequently represented parties to be set and common data information to be updated. Export- export workspaces to a spreadsheet for reconciliation purposes.   Upload outcomes Upon committing your Workspaces Upload you will be redirected to the Uploaded files reports page. When navigating back to your Project Dashboard, all successfully created workspaces will be present and your existing workspaces will be displayed updated with successfully processed changes.   For more information about the bulk upload tool, refer to the Workspaces article on Community. ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 10.0.1, scheduled for business go live 17 June 2019.   UPDATE: There is no expected outage during the rollout of this release. We've also added Enhancements to Discharge and Loan Documents Checklist (postponed from R10.0.0) to this release. We're retiring the old Workspace Summary screen and will be migrating users to the new Workspace Summary screen.   Highlights Electronic lodgement of complex duty assessment (VIC) Allow Multiple Mortgages where the Mortgagor has a Name Justification ( Updated 3 June 2019—Feature is postponed ) Updates to NoA & Dealing Requirements (VIC) Added new BPay categories Improved smart search (Added 31 May 2019) Enhancements to Discharge and Loan Documents Checklist (Added 11 June 2019) Migrating users to the new Workspace Summary screen (Added 14 June 2019) Expansion of eligible transactions in QLD (Added 21 June 2019)   Electronic lodgement of complex duty assessment (VIC) From Monday 17 June 2019, the State Revenue Office (SRO) of Victoria is delivering its Duties Online (DOL) solution to allow transfers requiring complex assessments to be settled and lodged electronically. This aligns with Land Use Victoria timeline to make property settlement 100% digital by 1st August 2019. To support this transition, PEXA will support the end-to-end electronic lodgement of transactions where complex assessments is required. This means transactions that require manual duty assessment can be settled and lodged completely online. Complex assessments are identified as stamp duties lodged to the SRO where manual assessment is required. To see a list of complex assessment lodgement categories, click here. PEXA is still finalising the details for complex assessments with the SRO and will update the release notes when details are confirmed.   For more information on stamp duty in Victoria, scroll down to the VIC section on the Stamp Duty help article. You can also read the complex assessment FAQs on the Community.   (Referencing PEXA LS3-436)   Allow lodgement of multiple Mortgages where the mortgagor has a name justification PEXA has introduced an enhancement that allows you to lodge multiple mortgages where the mortgagor has a name justification. The enhancement lets you choose whether or not to include a name justification for the selected dealing in lodgement cases where there are multiple mortgages on a single title.   Update: 3 June 2019 —D ue to some issues, we will postpone this feature to a later release.   (Referencing PEXA PDB-5348)   Updates to NoA & Dealing Requirements (VIC) At the request of VIC State Revenue Office, PEXA has updated the Notice of Acquisition (NoA), to align it with the Land Use code and descriptors in the current paper NoA. Updates to the NoA form We’ve made some field changes to the NoA form: Previously: Is there a written contract of sale for this transfer? Now: Is there a written contract of sale or agreement for this transfer? Previously: Contract of Sale Date Now: Contract of sale or agreement Date Previously: 'Total Sale Price' field was editable Now: 'Total Sale Price' field is non-editable and p re-populated with the Gross Consideration Amount in the related Transfer. Previously: 'Property Sale Prices' Now: If entered, 'Property Sale Prices' for all properties in the NoA must equal the 'Total Sale Price' in the NoA.   Updates to dealing requirements - Caveators Consent PEXA has added the following Dealing Requirements to the VIC Lodgement Instructions: Consent of subsequent registered mortgagee or chargee, if required Consent of council, if required GAIC – notice that transfer may proceed PEXA has updated the following Dealing Requirement in the VIC Lodgement Instructions, so that supporting documents are no longer required to be supplied to the Registrar: Consent of Caveator (Referencing IWG-999, IWG-1317, IWG1202)   Added new BPay Categories As part of this release, members will be able to select the following categories to disburse funds during financial settlement via BPay: RevenueNSW for NSW Land Tax, State Revenue Office Victoria for Land Tax Clearance Certificate Liability Payment, and First Title Premiums for title insurance. (Referencing SETT-6199 SETT-4046)   Improved smart search - Pilot We’ve improved the search tool to help you search faster and find relevant Workspaces quicker! By introducing smart search, you now type in a keyword or a partial search term and run your search without applying any filters. Smart search will then search for all Workspaces that contain these characters and if a matching item is found, they’ll be displayed in a drop-down list that dynamically changes as you add more characters to the search query. PILOT: Smart search will be enabled in R10.0.1 but will be available as an initial pilot to a select group of members. PEXA will contact members to invite them into the pilot group. After the initial pilot, we plan to roll this out to all members in a future release. Search filters In previous releases, the filters were used to restrict matching results to the selected category when you ran a search. With smart search and its powerful ability to search across all categories in all Workspaces, you no longer need to apply filters when you run a search. Instead, the filters are now used to indicate the category of the resulting search item after you’ve selected it. Search results Because results are dynamically updated as you type your query, smart search displays only the first 10 results, sorted by relevance. To open a Workspace directly from the result, click on an item listed in the drop-down to select it (this will automatically update the category filter on the right-hand side) and then click the Search icon to open the related Workspace. To display your results in an expanded view, hit Enter in the search field then scroll through to view all the listing returned. By default, only the first 10 results are displayed in the summary view. To narrow down the search results, type in more characters to refine your search.   (Referencing PERF-393)   ENHANCEMENTS TO DISCHARGE AND LOAN DOCUMENTS CHECKLIST To assist with the accuracy of Workspace checklist items, the following changes have been made to the Checklist panel on the Workspace Summary screen:     CHECKLIST PANEL ITEMS: Discharge Authority [Sent] When an Incoming Mortgagee or Proprietor on Title uploads a Discharge Authority, this checklist item will be automatically selected. [Received] When a Mortgagee on Title creates a Discharge document, and this checklist item is deselected, it will be automatically selected after the successful creation of a Discharge document. [Received] When a land title and its associated documents have been removed from a Workspace, this checklist item will be deselected. [Received] When participants and its associated documents have been removed from a Workspace, this checklist item will be deselected. Loan Document [Received] When an Incoming Mortgagee creates a Mortgage document, and this checklist item is deselected, it will be automatically selected after the successful creation of a Mortgage document. [Received] When a land title and its associated documents have been removed from a Workspace, this checklist item will be deselected. [Received] When participants and their associated documents have been removed from a Workspace, this checklist item will be deselected. Note: The checking of items on the Checklist panel does not override any existing bank requirements or processes (for example, the requirement to email or fax the DA to the bank).   (Referencing PEXA FS-2731, FS-4549, FS-4793, FS-4794, FS-4915, FS-4916)   Migrating users to the new Workspace Summary screen PEXA is currently supporting both an old as well as new Workspace Summary screens. However, because of issues with the old Workspace Summary screen that impacts a number of Workspaces, we’ve decided to retire the old screen and transition the small number of members that are still using the old screen over to the new screen. This transition will take place next week, starting Tuesday 18th June. If you're already using the new screen, then you're all set and you don't need to do anything.   Benefits of the new Workspace Summary screen The new Workspace Summary screen was introduced in December 2018. It helps you quickly assess the health of your Workspace and pinpoint outstanding items by consolidating all the statuses and indicators you need to determine why your Workspace isn’t Ready/Ready. This will save you navigating through the Workspace in search of outstanding items. Additionally, each item that you need to action will be clickable and actionable, simplifying and streamlining your work. For example, if your document hasn’t been signed, you’ll be able to click on the Sign document link and be taken to the signing screen.   (Referencing PEXA)   Expansion of eligible transactions in QLD The restriction that only Residential Land subject to Contract of sale being solely eligible for e-Conveyancing in QLD has been removed, enabling eligible Commercial transactions to now be lodged electronically. It also includes the below Non-Monetary Considerations: By way of Gift Pursuant to a desire by all parties to Change the Tenancy Natural Love and Affection borne by the transferor for the transferee Please refer to the What’s In What’s Out document to see what can now be lodged in PEXA.   (Referencing PEXA)   ... View more

Overview Last updated: 05 June 2019 Jurisdiction: SA Additional Resources: Help Card   PEXA now supports the ability to process a Part Tenancy Transfer in SA. A Part Tenancy Transfer is used where there is a change in tenancy where at least one Proprietor on Title is remaining on title. The transacting Proprietor on Title (transferor): Is in a Tenant in Common or Joint Tenancy ownership, and Is transferring their ownership (part or whole) to: An Incoming Proprietor currently not on title, or A Proprietor on Title who is already on title. Note: If a Proprietor on Title is a acquiring an additional share of the title, you won’t need to re-create them as an incoming party, but they must be represented in the Workspace. In SA, you can use the Part Tenancy Transfer form to change the manner of holding. However, all Proprietor on Title parties are required to relinquish their full share on Title and added back into the Transfer as a Transferee, if they are to remain on Title.   Steps Create a Workspace with the following settings: Jurisdiction: SA Representative Role: Proprietor on Title Financial Settlement required?: Yes Will this transaction involve a Transfer?: Yes Complete the other fields as required. Review the Land Title. Represent the Proprietors on Title in the Workspace: Select Cog > Edit next to the part you represent. Under Representation, select I represent this party. Complete the remaining details for the party and then click Save. Repeat step 3 for any other parties that you represent. Add or represent parties acquiring a share of the title (transferees): If a Proprietor on Title is a transferee in this transaction, then represent them: Select Cog > Edit next to the party you represent. Select I represent this party. Complete the remaining details for the party and then click Save. Continue to edit other parties that you represent. If there is an incoming participant, then do one of the following: If you don't represent the Incoming Proprietor: Click Invite Participant and invite the representative into the Workspace. Wait for them to create and represent the Incoming Proprietor. If you represent the Incoming Proprietor, then navigate to Workspace Settings and add the role of Incoming Proprietor: Select Role Settlings > Edit. Select Incoming Proprietor and then click Add Role. Click Save. Navigate to the Participants screen and select Create Party to represent the Incoming Proprietor. Create a Transfer document: Navigate to Documents > Create Document > Transfer. Complete the following fields on the Transfer screen: Part Tenancy Details Select Yes to Is a Proprietor on Title staying on the Title? Transferors Select the Proprietor on Title who is transferring their share. Click Add Transferor. For each Party, enter the share details. You may enter a part or a whole portion of the share in the Share being transferred column. Note: If there is a change in the manner of holding, then add all Proprietor on Title parties along with their full share details into the Transferors section. Transferees Check the Tenancy Type. If there is a change in the manner of holding, then select the appropriate tenancy type from the drop-down list. Under Party, select the transferee acquiring the share and enter their share details. Tip: Existing Proprietors on Title have the words 'Proprietor on Title' appended to their names. If required, click Add Transferee to define more transferees and their share details. Note: Only parties who are represented are selectable in the Party drop-down list. Transferee Details Please ensure that a Future Correspondence Address is added for the Transferee. This is required to progress the Transfer of Interest to a 'Prepared' status. Consideration Type Select a Consideration type and fill in the relevant fields. Transaction Information Complete the Transaction Information. Save the document. Enter Stamp Duty information: Navigate to the Stamp Duty screen. Click Enter Duty Information. Enter your Revenue SA REvnet ID and then click Save. View the documents: Click View for each document. Select View if no changes are required. Select Edit to update any of the details in the document. Sign and lodge the Transfer documents. Select Cog > Sign associated with the Transfer document. Sign the Transfer and Lodgement Instructions. If you are representing the Proprietor on Title and Incoming Proprietor, you will need to sign the Transfer in both roles. Complete the Financial Settlement: Navigate to the Settlement screen. Add Destination and Source line items, as applicable. Select Sign > Financial Settlement Schedule.   For Source Funds: Select Cog > Verify Funds. Select Cog > Authorise to authorise the Trust Account payment. Note: If you are representing both the Proprietor on Title and Incoming Proprietor, you will need to sign the Financial Settlement Schedule in both roles.   Related Topics Transfer by Third Party (VIC) Transfer Help Centre Articles   ... View more

Overview Last updated: 13 May 2019 Jurisdiction: SA Additional Resources: Help Card   A Transfer of Interest allows an Interest such as a Mortgage or Encumbrance to be transferred from one interest holder to another. The Transfer of Interest document can be created by participants in the following roles: To deal with an Interest—by Representative Subscribers or Principal Non-FIs—to represent the incoming Interest Holder. Mortgagee on Title—by Panel Members—to exercise their right as the current Interest Holder, to transfer their Interest to another party. Panel members (practitioners) representing Panel masters (financial institutions) have access to this document in the role of Mortgagee on Title. Note: In PEXA, the Mortgagee on Title needs to be invited into the Workspace to create and sign the Transfer of Interest document. Encumbrancee on Title—to exercise their right as the current Interest Holder, to transfer their interest to another party. To process a Transfer of Interest (of Mortgage or Encumbrance), no stamp duty is required.   Steps Create a Workspace with the following settings: Jurisdiction: SA Representative Role: To deal with and Interest Note: You can create the Workspace in the role of Mortgagee on Title or Encumbrancee on Title if you represent those parties. Will this transaction involve a Transfer?: Yes Although stamp duty is not required, we advise that you select 'Yes' to Financial Settlement. Complete the other fields as required. Review the Land Title. Create and represent the client as an Interest Holder into the Workspace: Click Create Party. Under Representation, select I represent this party. Under Role, select Interest Holder from the drop-down list. Complete the Party details and Address fields and then click Save. If there is another party involved, then invite them in the role of Mortgagee on Title or Encumbrancee on Title now. This allows them to exercise their right as the Interest Holder, to transfer the Interest to another party. Create a Transfer of Interest document: Navigate to Documents > Create Document > Transfer of Interest. Complete the following fields on the Transfer of Interest screen: Titles Check that all applicable Title is are selected and is correct. Interest Affected Select the Mortgage or Encumbrance that is being transferred. Note: South Australia doesn’t support lodging multiple Interests in the same Workspace. If you wish to lodge more than one Interests for any type (Mortgage or Encumbrance), please create a separate Transfer Workspace for each Transfer of Interest. Transferor Details Please ensure that a Future Correspondence Address is added for the Transferor. This is required to progress the Transfer of Interest to a 'Prepared' status.   Tenancy Details Select the Tenancy Type and Party of the new Interest Holder(s). The new interest holder of the interest is populated as the Transferee. Transferee Details Please ensure that a Future Correspondence Address is added for the Transferee. This is required to progress the Transfer of Interest to a 'Prepared' status.   Consideration Type Select a Consideration type and fill in the subsequent fields. Save the document. Sign and lodge the Transfer documents. All parties (in the role of To deal with an Interest, Mortgagee on Title or Encumbrancee on Title) will need to sign the documents. If applicable, prepare and sign the financial settlement. If there is no financial settlement, then sign the documents and the responsible subscriber will need to submit the documents for lodgement.   Related Topics Transfer by Third Party (VIC) Transfer of Interest—Mortgage or Annuity Charge (VIC) Transfer Help Centre Articles   ... View more

PEXA is pleased to present the release of PEXA Projects 5.3.1 (MoT), scheduled for business go live 14 May 2019.   Highlights Bulk Discharges for SA Enhancement of bulk discharge for multiple mortgages Bulk Discharge for SA The functionality to create bulk discharges is extended to SA. This enables subscribers in the role of Mortgagee on Title the ability to generate multiple Discharge of Mortgage documents for selected Workspaces with just one click .        For more information about bulk discharge documents and how to use it, refer to our Community article on   Documents in PEXA Projects. Enhancement of bulk discharge for multiple mortgages When creating multiple dealings for the same mortgage, you now have the ability to define the number of discharge documents required. ... View more

PEXA is pleased to present a major release of the PEXA System, Release 10.0.0, scheduled for business go live 13 May 2019. UPDATE:   To prepare for this release, PEXA will be offline on Saturday 11th May between 9am - midnight.   Key Highlights Mandatory data must be entered for stamp duty verification (VIC) (Added 14 May 2019) Part Tenancy Transfer (NSW & SA) (Updated 14 May 2019) New Document: Transfer of Interests (SA) (Updated 13 May 2019) Enhancements to Discharge and Loan Documents Checklist (Updated 15 May 2019—Feature is postponed) Other Highlights Filter Ready to Sign Dashboard by Workspace IDs More Residual Documents activated (VIC) (Updated 29 April 2019) Updates to Form 24B (QLD)   Mandatory data must be entered for stamp duty verification (VIC) In Victoria, the Stamp Duty screen has been updated. The Verify Duty menu item is not available until all mandatory data has been entered. The most common reasons the Verify Duty menu item is not available are: The vendor or seller's current or future address has not been entered into the Transfer document, A party has not been represented, The vendors date of birth has not been added to their party record or, The NoA has not been completed. It should have status of Prepared.   For more information on stamp duty in Victoria, scroll down to the VIC section on the Stamp Duty help article.   (Referencing PEXA)   Part Tenancy Transfer (NSW & SA) PEXA has enhanced the Part Tenancy Transfer in NSW and now supports the lodgement of this document type in SA. A Part Tenancy Transfer can be described as a Transfer where at least one Proprietor on Title is remaining on title. This type of transfer can also be referred to as a Share Transfer, where a proprietor may not be a party to the Transfer because their shareholding is not changing. In addition, if a Proprietor on Title is staying on title (i.e.: existing Proprietor on Title) then they may be included as a Transferee as they are acquiring an additional share of the title. Where an existing Proprietor on Title is a Transferee, you won’t need to create the proprietor as a new Incoming Proprietor party to the Workspace, instead, you can select them as a Transferee on the Transfer form and their names will be prepopulated.     Tip: Existing Proprietors on Title have the words ‘Proprietor on Title’ appended to their names.   Below are some common Part Tenancy Transfer scenarios: A (1/3), B (1/3), C (1/3) as Tenants in Common to B (1/3), C (2/3) as Tenants in Common—SA or NSW A (1/3), B (1/3), C (1/3) as Tenants in Common to B (3/6), C (3/6) as Tenants in Common—SA or NSW A, B (as Joint Tenants) to A (as Sole)—SA only A (as Sole) to A, B (as Joint Tenants)—SA only Jurisdictional Land Registries have differing business rules for how these types of transactions can be fulfilled. For more information on how to complete Part Tenancy Transfers in PEXA, refer to the Transfer help article related to your jurisdiction.   Notes for Part Tenancy Transfer (NSW) Titles held as ‘Joint Tenants’ will not be eligible for use in NSW Part Tenancy Transfers in Release 10.0.0. NSW Land Registry Services have separate forms in paper to cater for ‘Severance of Joint Tenancy’. PEXA plans to make ‘Joint Tenant’ titles available for use in Part Tenancy Transfers in NSW as an enhancement in a future release. For more information, see the Community articles on Part Tenancy Transfer (NSW) or Part Tenancy Transfer (SA). (Referencing PEXA LS2 & LS4)   New Document: Transfer of Interests (SA) The ability to lodge a Transfer of Interest is now available in SA. A Transfer of Interest allows an Interest such as a Mortgage or Encumbrance to be transferred from one interest holder to another. A Transfer of Interest document can be created by participants in the following roles: To deal with an Interest—by Representative Subscribers or Principal Non-FIs—to represent the incoming Interest Holder. Mortgagee on Title—by Panel Members or ADIs*—to exercise their right as the current Interest Holder or representatives of the current Interest Holder, to transfer the Mortgage Interest to another party. Note: In PEXA, the Mortgagee on Title must be invited into the Workspace to create and sign the Transfer of Interest document. Encumbrancee on Title—by Representative Subscribers or Principal Non-FIs—to transfer the encumbrance from the current Interest Holder to another party. *Note: This document is available to Authorised Deposit-taking Institutions (ADIs) and panel members of FIs performing in the role of Mortgagee on Title; It is not available to non-ADI Financial Institutions (FIs). More information about transacting in PEXA for FIs can be found here. To process a Transfer of Interest (of Mortgage or Encumbrance), you are not required to complete Duty verification nor require a Settlement Date and Time.   For more information, see the Transfer of Interests—Mortgage or Encumbrance (SA) article on Community.   (Referencing PEXA IWG-919)   Enhancements to Discharge and Loan Documents Checklist   To assist with the accuracy of Workspace checklist items, we have made some changes to the Checklist panel on the Workspace Summary screen.   Update: 15 May 2019—Due to development, this feature is postponed to a future release.   Filter Ready to Sign Dashboard by Workspace IDs This enhancement provides our Senior Partners with the efficiency to locate a set of Workspaces that are ready for signing on the Ready to Sign Dashboard and where Manual allocation is switched on. By clicking on the Workspace ID filter, you can enter up to 25 Workspace IDs to filter by. (Referencing PEXA FS-4803)   More Residual Documents Activated (VIC) As part of our initiative to be 100% digital, we’ll activate more residual documents to be available in a PEXA Workspace. AGREEMENT  - Conservation Forests & Lands Act - section 72 AGREEMENT - Building Act - section 163 AGREEMENT - Development Victoria Act - section 49 AGREEMENT - Docklands Act - section 24 AGREEMENT - Planning and Environment Act - section 201SLB AGREEMENT - Subdivision Act - section 17 AGREEMENT - Subdivision Act - section 21 APPLICATION - AMENDMENT BY COURT/VCAT ORDER - Transfer of Land Act - section 103 CHARGE - Retirement Villages Act - section 29 NOTICE - GAIC - Planning & Environment Act - section 201UB NOTICE - Pipelines Act - section 92 NOTICE - Retirement Villages Act - section 9 RESTRAINING ORDER - Confiscation Act - section 18 RESTRAINING ORDER - Confiscation Act - section 36M RESTRAINING ORDER - Confiscation Act - section 40I RESTRAINING ORDER - Crimes (Superannuation Benefits) Act - section 34 RESTRAINING ORDER - Proceeds of Crime Act - section 34 For more information about Residual Documents, see our Community help page. As we release more residual documents, we’ll also publish them here. (Referencing PEXA LS1-4117)   Updates to Form 24B (QLD) The QLD Form24B has been updated in PEXA to align with the paper form. We’ve added the following Yes/No question to the end of Form 24B in PEXA: “Is any transferor a non-Australian entity?” (Referencing PEXA IWG-1196)     ... View more

We understand that transitioning from paper to electronic conveyancing has its own hurdles. That’s why we’ve developed some in-app help to guide you through how to transact in PEXA. Here are some key benefits of using WalkMe in PEXA: We’ll guide you thru Whether you’re new to PEXA or you’ve been using PEXA for a while, there might be a time when you’re not quite sure how to complete a specific transaction. Don’t worry, if a Walk Thru is available for that transaction, we’ll guide you through the process from start to finish. Walk Thrus are also super handy for new transaction and document types in PEXA. Although it’s not perfect, we’ve designed our Walk-Thrus to guide you through the most common scenarios. If your transaction is a little more complex, or there are multiple participants in the Workspace, please refer to the Help articles. Here are some common transactions you can “Walk Thru”: Transfer Stamp Duty Financial Settlement We do the filtering for you Finding content with WalkMe saves you time. Have you ever tried to search for a specific help article on the PEXA Community website only to sift through pages of results to find the relevant help article? If you use the Help widget to do the search, we’ll bypass the clutter and filter only help articles so you can find that article, faster! We help validate your Workspace A common reason why your Workspace isn’t ready for lodgement is that there is missing information or your Workspace isn’t set up correctly. By using our Walk Thrus to create the transaction, we’ll guide you through how to correctly set up your Workspace. In addition, we’ve also created a short Walk Thru that checks the readiness of your Workspace and will flag any areas that may require attention.    For more information about WalkMe in PEXA, click here. ... View more

PEXA is pleased to present the release of PEXA Projects 5.3.0 (PoT & MoT), scheduled for business go live 16 April 2019.   Highlights Bulk Discharges for WA and QLD Bulk Financial Upload Wizard displays Source Account total Ability to add another Parent Land Title Allow any user to create or remove accounts   Bulk Discharge for WA and QLD The functionality to create bulk discharges has now been extended to WA and QLD. For more information about bulk discharge documents, refer to our Community article on Documents in PEXA Projects.   Bulk Financial Upload Wizard displays Source Account total The total amount for Source Accounts is now shown on the bottom of the Sources screen at step 3 of the Bulk Upload Financials wizard. This amount is calculated as follows: Total sources on screen – The sum of all Source Account based on the mapped entries in PEXA Project. Total sources for upload – The sum of all Source Account based on the source file (.xls). Ability to add another Parent Land Title Where a Project is marked as a multiple-stage Project, you can add an additional parent land title to that Project. When this option is selected, Workspaces within the Project that do not have child titles will inherit the new parent title. To add a new Parent Land Title On the Project Dashboard, click on Edit Project Details. Scroll down to Project stages details and ensure that Yes is selected. This indicates that the Project is marked as a multiple-stage project. Scroll up to General project details and under Parent Land Title, click Add another Parent Land Title. Enter a new Parent Land Title. Any Workspaces within this Project that do not have a child title will now inherit this new parent title. Allow any user to create or remove accounts We’ve removed the restriction on who can add/remove account(s) for a Project. Previously, only users with signing permission could add or remove account(s) for a project. In this release, we’ve removed this restriction so that any user can navigate to Manage Financial Account on the left-hand menu and add or remove account(s) for a Project, as necessary.   ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 9.1.2, scheduled for business go live  8 April 2019.   UPDATE : There is no expected outage during the rollout of this release.   Key Highlights Prevent unsigning of Transfer document when saving without changes More detail added to User Report - Job Title and Last Active Fixes to Adjustments-related defects Other Highlights PEXA Projects - Source Account Verification Enhancement Source Funders to receive Payout Figure create/edit notification email Principal Non-FI subscribers and Panel Members     Prevent unsigning of Transfer document when saving without changes PEXA can now detect your changes to a Transfer document while in edit mode. If you save your signed Transfer document without making any changes, the document will remain signed.   (Referencing PEXA AXL-1166)   More detail added to User Report - Job Title and Last Active To assist you in managing your users, we’ve added more information to the User Report. You’ll see two new columns: Job Title Last Active   (Referencing PEXA AXL-1174)   Fixes to Adjustments-related defects: We’ve fixed a raft of Adjustments-related defects: Changed the days count column heading from “Total Period (Days)” to “Days Allowed” (PEXA ref AXL-1156) Correctly calculate Purchase Price in "Statement of Settlement" (PEXA ref AXL-1157) Show Adjustments in the order that they were entered (PEXA ref AXL-1180) Show "purchaser allows ## days" and "vendor allows ## days" on Statement of Adjustments PDF (PEXA ref AXL-1149)   (Referencing PEXA AXL-1156, AXL-1157, AXL-1180, AXL-1149) PEXA Projects - Source Account Verification Enhancement We've fixed a defect where the source account verification wasn't updating properly in PEXA Exchange. In this release, where a source verifier uploads source financial line items by clicking the Update Workspaces button on the Bulk Upload Financials screen, the verifier and verification date are now correctly reflected in PEXA Exchange.   (Referencing PEXA NIK-1937)   Source Funders to receive Payout Figure create/edit notification email Whenever a Payout Figure is entered or edited in a refinance, the Incoming Mortgagee receives an email notification. This email is often used as a trigger to confirm source funds are sufficient. This email notification will now also be sent the Source Funder, if one happens to be in the Workspace.   (Referencing PEXA AXL-1042)   Principal Non-FI subscribers and Panel Members Principal Non-FI subscribers will now be able to add Panel Members to their profile, which will assist in scenarios where they need to be represented in a transaction, especially in the role of Mortgagee on Title which has extra validation checks.   (Referencing PEXA AXL-1113)   ... View more

Overview Last updated: 29 April 2019 Jurisdiction: ALL Additional Resources: Help Card   Residual documents in PEXA are a large collection of infrequently lodged registry documents that previously had to be lodged in paper. These can include Acts, Legislations, or other document types that don't fall into any of the main categories currently available in PEXA. To address this, we’ve created a new category called   Other Documents   that comprises all residual documents so users can now create and lodge them via PEXA. Download a copy of Land Use Victoria information sheet on Residual Documents here.   Who can create residual documents? Where can I find residual documents in PEXA? Do I need to include any attachments? Who can create Residual Documents in PEXA? These documents are accessible to users of any Workspace role but we recommend that the document is created by the subscriber in the role of To Deal with an Interest. Where can I find Residual Documents in PEXA? We've categorised all residual documents into one location — Other Documents — to make it easier for you to find. To create a residual document, navigate to the Document screen and select Create Documents > Other Documents. As we continue to release more residual documents, they will also be found in this section.   Do I need to include any attachments? Some residual documents may require you to upload and attach a scanned copy of the instrument (in PDF format). Check the requirements for your jurisdiction to determine if an attachment is required to support the dealing.     List of Residual Documents Residual documents will be incrementally released throughout 2019 and as they become available, we'll list them here.   VIC   Please refer to the Guide for Residual Documents for specific requirements for each residual document. Land Registry Victoria also provides additional information about residual documents on their website.   Available in PEXA now: AGREEMENT - Conservation Forests & Lands Act - section 72 AGREEMENT - Building Act - section 163 AGREEMENT - Development Victoria Act - section 49 AGREEMENT - Docklands Act - section 24 AGREEMENT - Planning and Environment Act - section 201SLB AGREEMENT - SECTION 173 - Planning & Environment Act - section 173 AGREEMENT - Subdivision Act - section 17 AGREEMENT - Subdivision Act - section 21 APPLICATION - AMENDMENT BY COURT/VCAT ORDER - Transfer of Land Act - section 103 CHARGE - Retirement Villages Act - section 29 NOTICE - GAIC - Planning & Environment Act - section 201UB NOTICE - Pipelines Act - section 92 NOTICE - Retirement Villages Act - section 9 RESTRAINING ORDER - Confiscation Act - section 18 RESTRAINING ORDER - Confiscation Act - section 36M RESTRAINING ORDER - Confiscation Act - section 40I RESTRAINING ORDER - Crimes (Superannuation Benefits) Act - section 34 RESTRAINING ORDER - Proceeds of Crime Act - section 34     Steps In addition to the general steps on how to create a residual document, please also refer to the specific requirements pertaining to each document. Create a Workspace with the following settings: Representative Role: If you represent participants who are on-title then create or join the Workspace in the corresponding role, or switch roles to the correct corresponding role (for example, Proprietor on Title, Mortgagee on Title). If you represent participants who are not on title, we recommend creating the Workspace in the Representative role of To deal with an Interest. Financial Settlement required?: No Complete the other fields as required. Manage parties. Represent existing parties on title If you represent a participant who is currently on-title, select Cog > Edit and complete the form. Create a new party to the Workspace If you don’t represent any parties currently on-title then click Create Party and complete the party details to add them to the Workspace. Create Residual Document. Navigate to the Document screen. Select Create Document > Other Documents. Start typing the name of the document or a keyword for the document (e.g. "173" or "Dealings") to locate the relevant Act / Legislation / Document from the list. Select the document from the list and click Proceed. Complete the form and Save it when you're done. If required, Upload and Attach File to the document. Some residual documents may require you to attach a scanned copy of the instrument to be lodged together. Check the requirements in your jurisdiction to determine if this is required. Navigate to the Files screen. Click Upload File and select the file you'd like to upload. Click Upload when done. On the Files screen, click Cog > Attach next to the file you want to attach to the instrument. Click Attach. View, Sign, and Lodge the documents. We recommend that you view the documents before you sign and submit it for lodgement. Navigate to the Documents screen. Select Lodgement Instructions > Cog > Edit. Review the details and then Save it to trigger document verification. Select Document > View to view a render of the document and ensure the details are correct. Select Document > Sign. Select Document > Lodgement Instructions > Submit for Lodgement to lodge it with the Land Registry.   Related Topics Uploading and Attaching Files   ... View more

PEXA is pleased to present the release of PEXA Projects 5.1.0 (PoT & MoT), scheduled for business go live 4 March 2019.   Enhancements Updates to Particpation screens (MoT) New Search tool bar (MoT & PoT) Improved pagination (MoT)   Update to Projects Participation Screens (MoT) We’ve updated the Participation screens to be more user-friendly. Estimated Settlement Date Removed this column and field from the Outstanding Participation Requests Received and Participation Requests Details screens, respectively. Mortgagee Name Added a new column and field, which is visible only if the recipient is a Representative Subscriber, to the Outstanding Participation Requests Received and Participation Requests Details screens, respectively. Column layout The columns on the Outstanding Participation Requests Received screen have been re-ordered to be more user-friendly. The columns, from left to right, are: Sender, Mortgagee Name, Sender’s Project Name, Parent Land Title, Jurisdiction, Date Received and Actions. Blank address field PEXA Projects recognises when no address has been entered for the property. The Property address field now displays Not provided instead of no text. New Search tool bar (PoT & MoT) A new Search tool bar has been added that lets you efficiently search for projects. Located on the top right-hand side on the Projects home page, you can narrow down search results by using filters (which vary based on your role) within the Search bar.   Proprietor on Title Project Name Proprietor on Title Mortgagee on Title Land Title Jurisdiction Contains subscriber reference Contains lot in unregistered plan Mortgagee on Title Project Name Proprietor on Title Mortgagee on Title Land Title Jurisdiction Contains lot in unregistered plan   Improved pagination (MoT) Mortgagees on Title who manage many Workspaces in one project can now benefit from improved pagination. You now have the option to increase the number of Workspace entries displayed on the Project Dashboard tabs.  By default, up to 20 Workspace entries can be displayed, but you will now be able to choose to display 50 or 100 entries, making it easier for you to view more entries on a single screen. ... View more

PEXA is pleased to present a maintenance release of the PEXA System, Release 9.1.1, scheduled for business go live 4 March 2019.   UPDATE : There is no expected outage during the rollout of this release.   Key Highlights Digital signature required to activate new user (Updated 4 March 2019) Additional financial checks on the Document Signing screen Release of the first residual document (VIC) (Updated 7 March 2019) Other Highlights Dashboard button (Added 19 February 2019) Enhancements to Ready to Sign for Manual Allocation Auto Justification extended to Panel Member representing MoT (Updated 13 February 2019) Improvements to the Search tool (Added 13 February 2019) Revamped Notifications Screen (Added 8 February 2019) Settlement Accepted notification for Panel Members (Added 8 February 2019) Account re-entry for manually entered account numbers (Updated 18 February 2019)     Digital signature required to activate new user As part of our ongoing security initiatives, we’ve simplified and enhanced the new user activation process. Previously, new users were activated via an internal authorization process, which could take up to 2 days to complete. This process has now been replaced and subscribers can activate new users by using a digital signature. This greatly improves efficiency and ensures that new users are approved from a secure source.   By default, when new users are created, they will appear with a 'pending' status and will remain 'pending' until they’ve been activated. Only Subscriber Managers or Subscriber Administrators who hold a digital certificate are authorized to activate pending new users.   To activate pending users: Log in to PEXA Exchange as Subscriber Manager or Subscriber Administrator. Navigate to Administrator Tools > Manage Users. From here, there are 2 ways to activate new users: By creating a new user and then clicking Save and Activate. Ideal for creating and activating a single user. By marking the checkboxes next to the PENDING user(s) you wish to activate and then clicking Sign to Activate. Ideal for activating multiple users at once. Activated users will then display an ACTIVE status and will receive a notification to let them know that they can log in to PEXA. Please note: If the subscriber holding the certificate is away from the office, you must wait for their return so they can activate the new users. Alternatively, an additional digital certificate may be ordered from PEXA. Please note it may take up to 2 weeks to obtain a new digital certificate. For information about digital certificates, click here. For more information about managing users in PEXA, click here or read the FAQ page on new user activation. (Referencing PEXA PES-36)   Additional checks on the Document Signing screen To assist with a more secure transaction, we’ve taken additional measures to check high-risk line items. If a BSB and/or Account Number has been manually edited on the Destination Line Item screen, we’ll flag it on the Document Signing screen. This enhancement detects changes only when a BSB and/or Account Number has been manually edited on the Destination Line Item screen. For accounts with pre-populated data (such as PEXA-verified accounts or pre-defined accounts), PEXA will not flag these line items as their account contains pre-defined text that is non-editable. Prior to signing on the Document Signing screen, if a line item has been manually modified, we’ll display it here. The display of these line items shows both the current entry and the original/signed entry so that a user can easily compare the differences.   To proceed with signing, the user would need to confirm that these changes are valid.    Once confirmed, all destination line items associated with the Subscriber role is displayed and the Settlement Statement checkbox becomes available. The user is then able to select and sign the settlement statement. One of the main benefits this enhancement offers is the potential to prevent fraud by detecting manually entered data. By highlighting the changes, it draws more attention to the modified entry, and prompts the user to confirm that the current entry is correct. (Referencing PEXA PES-31)   Release of the first residual document (VIC) Victorian subscribers can now benefit from the release of the first residual document in PEXA, which means they can now lodge these documents in a PEXA Workspace. The first phase focuses on residual documents in Victoria, with plans to incrementally release more documents throughout the first half of 2019. This aligns with PEXA and Land Use Victoria’s (LUV) commitment to 100% digital capability in PEXA. Other jurisdictions can expect to see this functionality in their Workspaces in future releases. Residual documents in PEXA are a large collection of infrequently lodged registry documents that previously had to be lodged in paper. To address this, we’ve created a new category called Other Documents that comprises all residual documents so users can now create and lodge them via PEXA. In this release, we’ve made available a new residual document: Planning & Environment Act - section 173 - APPLICATION TO RECORD AN INSTRUMENT This new document is accessible to users of any Workspace role. To access the document, navigate to the Document screen and select Create Documents > Other Documents. As we continue to release more residual documents, they will also be found in this section. For instructions, refer to the Help article on Community.       (Referencing PEXA LS1-4117)   Dashboard button Due to user feedback, the Dashboard button now takes you back to the Active dashboard. (Referencing PEXA FS-4664) Enhancements to Ready to Sign for Manual Allocation For subscribers with dual signing enabled, manually allocated Workspaces will remain on the Ready to Sign dashboard until both signatories have signed, and Workgroup column will be available. If at any stage a manually allocated Workspace reverts from a signed to an unsigned status, then the Workspace would need to be manually re-allocated to the Ready to Sign dashboard so that both signatories can sign. (Referencing PEXA FS-4439)   Auto Justification extended to Panel Member representing MoT Panel members who receive an Invitation or Participation Request from their panel master and are representing in the role of Mortgagee on Title will no longer be required to manually justify reserved names as auto-justification is supported. (Referencing PEXA FS-4453)   Improvements to the Search tool Currently, when you search for any term without selecting a category to filter by, PEXA will search by Subscriber Reference. We’ve improved the search functionality to recognise when a PEXA ID is entered (either via text input or by copy and paste) and will automatically filter the search results by Workspace ID. If you enter any search term other than a PEXA ID, then by default it will search by Subscriber Reference. Also, we’ve fixed a defect where the category reverts to Subscriber Reference if you select a category before entering a search term. Now, if you select a category first and then enter a search term, the category is retained.   When a PEXA ID is entered first, the category defaults to Workspace ID.   When a category is selected first, the selection is retained even after you enter your search term. (Referencing PEXA FS-4654)   Revamped Notifications Screen We’re bringing together all the notification-related Workspace functionality onto one screen. The existing Notifications screen will be the new home for Settlement Notifications (previously on the Property Information screen) and Notification Recipients (previously on the Workspace Settings screen). But don’t worry if you forget what has moved where. We’ll have links on the old screens to the Notifications screen.   (Referencing PEXA AXL-1147 and AXL-1151)   Settlement Accepted notification for Panel Members Currently, an email notification is sent to Financial Institution Workspace participants when everyone in the Workspace has accepted the settlement date and time. This is when settlement is considered "booked", to use old terminology. From R9.1.1, this email notification will also be sent to Panel Members in the roles of Incoming Mortgagee and Mortgagee on Title, as they act on behalf of Financial Institutions and essentially follow very similar processes.   Subject of the email notification: <Workspace Reference>: Settlement date/time has been Accepted by all required participants   Email body will contain: The Settlement date and time has been accepted by all required participants in the above mentioned Workspace. (Referencing PEXA AXl-986)   Account re-entry for manually entered account numbers When entering in an account number for Vendor’s Funds, unintentional keying errors can result in lost or misapplied funds that require tedious rectification post-settlement. With this risk in mind, PEXA now requires you to double-check the entry by clicking ‘Confirm’. This is similar to the way other applications require you to re-key a password when creating an account. By confirming the account number was entered as you intended, members can rest assured that they have ruled out keying errors for Vendor’s Funds line items. Account number re-entry applies to all subscriber types (practitioners and financial institutions) and only for Vendor’s Funds (where manual entry of account number is required). This gives you the option to easily amend or reset the entry if the numbers do not match:   Once the entries match, inline validation will automatically inform you:     (Referencing PEXA PES-1323)   ... View more

PEXA is pleased to present the release of PEXA Projects (PoT & MoT), scheduled for business go live 4 February 2019 .   New features Participation Request Enhancement (PoT) Ability to act on both sides of Transaction Self-activation for Projects New Workspace ID column   Participation Request Enhancement (PoT) We’ve enhanced the Participation Request functionality so that Mortgagees on Title can respond to bulk Workspace invitation requests via the new Participations Request feature in PEXA Exchange.   Sending participation requests Previously, a Proprietor on Title had to send individual Workspace invitations to the Mortgagee on Title requesting them to join the Project. The Mortgagee on Title would receive both the individual Workspace invitation and the participation request. Now, you are no longer required to send individual Workspace invitations. Instead, the participation request is automatically sent to Mortgagees on Title in the following ways: Upon saving a Project When a Proprietor on Title defines the Mortgage details on the Projects details screen, then a participation request is automatically sent to the Mortgagee on Title if there are existing Workspaces for the Project. Via the Bulk Upload Workspaces tool If a Mortgagee on Title is defined in the Projects and the Proprietor on Title uploads a Workspace to the Project via the Bulk Upload Workspaces tool, then a participation request is sent to the Mortgagee on Title in PEXA Exchange.   Receiving participation requests When a Mortgagee on Title receives a participation request, the request can now be easily identified via the new PR notification on the top navigation bar in PEXA Exchange. Whenever a new participation request is received, it appears as a notification here.     Simply click on the PRs link to view all outstanding participation requests. Upon selecting an outstanding Project to view, the mortgagee can view a summary of the request and then respond with the option to either Accept, Forward or Decline the participation request and its associated invitations. More information on Participation Requests in PEXA Projects can be found here. Ability to act on both sides of Transaction As part of the Participation Request enhancement, members are now able to act on both sides of the transaction. Proprietors on Title are now able to add themselves as a Mortgagee on Title when creating or editing a Project:     By adding Mortgage details to the project, PEXA automatically sends a participation request to the named mortgagee. The subscriber then logs in to PEXA Exchange as Mortgagee on Title to either accept, decline or forward the request. Self-activation for Projects A member who has not been activated for PEXA Projects can now self-activate their account for PEXA Projects. When the member is directed to the PEXA Projects URL, they are redirected to the self-activation page. To self-activate an account in PEXA Projects: On the self-activation page, click Activate. Choose a Projects Subscriber Role to determine your role in the Project: Single role – select either Proprietor on Title or Mortgagee on Title. Dual roles – select Both and then select a default role for logging into PEXA Projects. Agree to the terms and conditions. You’ve now activated your account and should be able to log in to PEXA Projects as a subscriber.   Note: If the member has opted for both roles, they can switch roles between Mortgagee on Title and Proprietor on Title within PEXA Projects.   New Workspace ID column We’ve added a new Workspace ID column so that members can easily identify Workspace IDs from within PEXA Projects.     ... View more

If you’d like to share feedback directly with PEXA, you can do so by clicking on the ‘Feedback’ tab to the right-hand side of the PEXA platform. This information helps us to continually improve the platform and your overall user experience. Your feedback is shared with the appropriate parties, including our product teams. We read everything so please don’t hesitate to share!     ... View more

PEXA is pleased to present a minor release of the PEXA System, Release 9.1, scheduled for business go live   4 February 2019.   UPDATE:  There is no expected outage during the rollout of this release.     Key Highlights Ability to link up to 12 Simultaneous Lodgements Linked Financial Settlements panel on the Workspace Summary Enhancements to Participation Requests (PEXA Projects) (Added 25 January 2019) Other features Allow banks to create Settlement Notifications Ability to select weekend dates in Adjustments and Payments Recent Workspaces redirects to the Active Dashboard screen Improvements to the visibility of Loan Documents and Discharge Authority checklist (Updated 30 January 2019) Subscriber reference now visible on the signing screen Ability to sort and filter users by the status column (Updated 15 January 2019)     Ability to link up to 12 Simultaneous Lodgements PEXA has improved the efficiency around linked simultaneous lodgements. Previously, subscribers in the role of Incoming Mortgagee or Mortgagee on Title could link up to 6 simultaneous lodgements in a Workspace. The number of Workspaces you can link or de-link for simultaneous lodgements has now increased to 12. (Referencing PEXA FSS-4159)   Linked Financial Settlements panel on the Workspace Summary PEXA has enhanced the new Workspace Summary screen by adding a new Linked Financial Settlement panel. This panel appears in Workspaces that are part of a linked financial settlement (either active or pending) and displays the following information: Each Workspace in the chain Settlement date and time, and any potential misalignments Status of each Workspace To make any changes to the Linked Financial Settlements, click the Go To link and make the required changes on the Financial Settlement Schedule screen.   The below screenshot shows three different scenarios for a Linked Financial Settlements panel:   (Referencing PEXA AXL-1097)   Enhancements to Participation Requests (PEXA Projects) We’ve enhanced the Participation Requestion functionality so that Mortgagees on Title can respond to bulk Workspace invitation requests via the new Participations Request feature in PEXA Exchange. Previously, a Proprietor on Title had to send individual Workspace invitations to the Mortgagee on Title requesting them to join the Project. The Mortgagee on Title would receive both the individual Workspace invitation and the participation request. Now, you are no longer required to send individual Workspace invitations. If a Workspace exists and a mortgagee is added to the Project, then a participation request is automatically sent to the mortgagee's Workspace in PEXA Exchange. When a Mortgagee on Title receives a participation request, the request can now be easily identified via the new PR notification on the top navigation bar in PEXA Exchange. Whenever a new participation request is received, it appears as a notification here. Simply click on the PRs link to view all outstanding participation requests. Upon selecting an outstanding Project to view, the mortgagee can view a summary of the request and then respond with the option to either Accept, Forward or Decline the participation request and its associated invitations.   More information on Participation Requests in PEXA Projects can be found here. (Referencing PEXA NIK-1647)   Allow banks to create settlement notifications Previously, the ability to create Settlement Notifications was available only to Practitioners. In this release, we’ve extended the functionality to financial institutions. In Transfer Workspaces, participants in the role of Incoming Mortgagee and Mortgagee on Title can now access the Property Information page, which enables them to create settlement notifications for their frontline staff, relationship managers, and brokers. The Settlement Notification functionality works the same way as it currently does for Practitioners. For more information on how to create notifications, refer to the Settlement Notification article on Community. (Referencing PEXA AXL-965)   Ability to select weekend dates in Adjustments and Payments We’ve improved the accuracy when calculating adjustments periods that fall on a weekend. From this release onwards, subscribers using the Adjustments and Payments functionality can now select dates that fall on a weekend. For information on the Adjustments and Payments view, click here. (Referencing PEXA AXL-922)   Recent Workspaces redirects to the Active Dashboard screen Clicking on the  Dashboard  tab will now direct you to the  Recent Workspaces  dashboard.  To access your active workspaces list, either click on the Recent Workspaces tab and select the View all workspaces option or click on the Active tab on the left hand navigation menu.     (Referencing PEXA FSS-4418)   Improvements to The visibility of Loan Documents and Discharge Authority checklist We’ve made a few improvements to the visibility of Loan Documents and Discharge Authority checklist for panel members and representative subscribers. Panel members Panel members representing Panel Masters in the role of Incoming Mortgagee or Mortgagee on Title can now view and action the Loan Documents and Discharge Authority checklist items. If a panel member withdraws from the Workspace and there are no Mortgagees on Title left in the Workspace, then the checklist will be removed. If there are multiple Mortgagees on Title in the Workspace and one of the Mortgagee on Title withdrawals from the Workspace, the checklist items that relate to the withdrawn Mortgagees on Title is removed. A new set of checklist items is generated when a Mortgagee on Title panel member creates or accepts an invitation to a Workspace. However, if the Mortgagee on Title returns to the Workspace, the previous checklist of that subscriber for that role and Workspace is re-displayed. Note: For the last 3 bullet points above, the rules are the same for Incoming Mortgagees.   Representative subscribers Previously, this checklist was made visible to representative subscribers only after a Mortgagee on Title or has Incoming Mortgagee has accepted an invitation to join a Workspace. Now, this checklist is visible prior to the invitation being accepted. (Referencing PEXA FS-4487, FS-3021)   Subscriber reference now visible on the signing screen The Subscriber Reference will be visible when signing from Workspace level. This applies when signing on the Document Signing screen.   (Referencing PEXA FSS-3998)   Ability to sort and filter users by the status column Subscriber Managers can now filter users by the status column and sort them by ascending or descending order. (Referencing PEXA FSS-4085)   ... View more

Walk-Thrus are designed to walk you through each step of the process to help you learn how to use the features and accomplish your tasks in PEXA. Gettings Started Walk-Thrus  The following Walk-Thrus are available for all jurisdictions: Walk-Thru why isn’t my Workspace ready yet Run this Walk-Thru to discover why your Workspace isn’t ready for financial settlement. We'll flag areas that need attention. Walk-Thru setting up my profile How to set up your profile! Walk Thru adding new users to PEXA How to add a new user so they can transact in PEXA. Walk Thru subscriber management (this includes trust account verification) How to verify accounts in PEXA. Walk Thru adding users to a trust account How to add   users   to a trust account. Walk Thru Manage Workgroups How to add and edit Workgroups. Walk-Thrus for document types (state-specific) The following Walk-Thrus show you how to complete the documents in PEXA. These Walk-Thrus are state-specific and can be launched either from the Help   menu,   or from the Document screen.     NSW QLD SA VIC WA Documents Caveat ▷ ▷ ▷ ▷ ▷ Caveat—Withdrawal of Caveat ▷ ▷ ▷ ▷ ▷ Consent ▷         Encumbrance     ✔     Encumbrance—Discharge of Encumbrance     ✔     Form 24A   ▷       Form 24B   ▷       Lease ▷         Mortgage ✔ ✔ ✔ ✔ ✔ Mortgage—Discharge of Mortgage ✔ ✔ ✔ ✔ ✔ Nomination       ▷   Nomination—Withdrawal of Nomination       ✔   Notice of Acquisition       ▷   Notice of Sale ▷         Priority Notice ✔ ✔   ✔   Priority Notice—Extension of Priority Notice ✔ ✔   ✔   Priority Notice—Withdrawal of Priority Notice ✔ ✔   ✔   Survivorship     ▷ ▷   Transfer ▷ ▷ ▷ ▷ ▷ Transfer—Part Tenancy Transfer ▷     ▷   Transmission ▷   ▷ ▷   Transmission — Direct to Beneficiary ▷         Financial Tasks Stamp Duty ▷ ▷ ▷ ▷ ▷ Financial Settlement ✔ ✔ ✔ ✔ ✔      Completing the FSS ▷ ▷ ▷ ▷ ▷      Entering source funds ▷ ▷ ▷ ▷ ▷ Linked Simultaneous Settlement ▷ ▷ ▷ ▷ ▷ Workspace tasks Add/switch roles ▷ ▷ ▷ ▷ ▷ How to upload a file ▷ ▷ ▷ ▷ ▷    Icon Description ▷ Available in PEXA, available as a Walk-Thru ✔ Available in PEXA, not available as a Walk-Thru   Not available in PEXA   ... View more

PEXA is pleased to present the release of PEXA Projects (PoT) — Release 4.4.0, scheduled for business go live  19 December 2018 .   Ability to edit parent land title New to this release is the ability for Subscribers to add an additional parent land title to a Project. The new parent land title can be used in a multi-stage development project to represent each developmental stage within a project. To add a new parent land title, the Project must be flagged as a multiple stage Project and where child titles have been issued for some (not all) Workspaces within a project for its existing parent title. Each Project (and its Workspaces without child land title) can have a single active parent land title at any given time. When a new land title is added, Workspaces in the Project with no child titles inherits this new parent title.    Refer to the Community for information on how to edit parent land titles. ... View more

Projects lets you efficiently manage bulk data across your PEXA Workspaces. Prerequisite: Before creating a Project, check that you have completed the following prerequisites: Set up a Workgroup   for the project. Add the   Proprietor on Title   as a   Frequently Represented Party. Creating a project Log into PEXA Projects as a   Proprietor on Title. Click   Create a new PEXA Project. Complete the following fields:   Field Description General Project Details   Project Name* A descriptive name for the project. Jurisdiction* The jurisdiction where the development is located. Project Workgroup* The Workgroup to which the land title is assigned. Estimated Settlement Date An estimated date for when settlement occurs. Parent Land Title The parent land title reference. Proprietor on Title The name of the current vendor. Mortgage Details   Is there a Mortgage registered on the title?* Select   Yes   if the title currently has a registered mortgage, otherwise select   No.   If   Yes, then enter the following: Mortgagee name:  The name of the Mortgagee registered on the parent title. Dealing number:  The Land Registry document number. PEXA Participant Name: The name of the participant Destination account details   Do you intend to restrict   account(s) this project can disburse to? *   Select Yes if any restrictive covenants will pass to the child titles when they are created.  Project stages details   Do you intend to have more than one stage to this project? *   Select   Yes   if there is more than one development stage in this Project. *   Mandatory fields Click   Save To Create Project. ... View more

Subscribers can now add an additional parent land title to a Project, which can be used in a multi-stage development project to represent a different developmental stage within a project. To add a new parent land title, the Project must be flagged as a multiple stage Project and contain Workspaces without child titles. Each Project (and its Workspaces without child land title) can have a single active parent land title at any given time. When a new land title is added, Workspaces within the Project that do not have child titles inherits this new parent title.  Adding an additional parent land title To add a new parent land title, the Project must be flagged as a multiple stage Project. Create a new PEXA Project and select   Yes   to Do you intend to have more than one stage in this project. By selecting   Yes, the Subscriber will be able to add another parent title to the project once the Plan of Subdivision has been registered for its existing parent title. Add a new parent land title: On the   PEXA Projects   dashboard, open the project you just created. Click   Edit Project Details. Under   General project details, click   + add another Parent Land Title. Note: The active land title is marked with a green tick. Any new Workspaces created in the Project will inherit the parent title that is active at the time the Workspace is created. Enter a new parent land title reference and click   Save Project Details. Workspaces that do not have child titles will now inherit the new parent title. Check the updated land title: You can check the updated land title in the PEXA Exchange platform. In PEXA Exchange, open one of the Project’s Workspace and navigate to the   Land Titles   screen. For Workspaces without child titles, the inherited parent land title is shown here. Expand the   Land Title Reference   to view its details. Note: There can be only one active parent land title per project. ... View more

Overview Jurisdiction: NSW Additional Resources: Help Card, Walk Thru   You can now create and lodge Lease documents in a NSW Workspace. A Lease is a tenancy agreement between the landlord and the tenant that allows the tenant to rent out the property based on the terms and conditions set out in the lease agreement. In PEXA, a Lease may be lodged: As a standalone document, In combination with other documents, such as Transfers or Mortgage Discharges. Conditions and Provisions To successfully lodge a Lease through PEXA, a signed copy of the Conditions and Provisions will need to be uploaded and attached to the Lease document. The Conditions and Provisions attachment refers to the Annexures and any other relevant conditions related to the lease. The following documents may be scanned and uploaded as a single Conditions and Provisions attachment: Conditions of the Lease Lease Schedule Lease Plan Annexure A Annexure B Tenancy Guide (for Retail Leases) Disclosure Statement (for Retail Leases)   Walk Thru A Walk-Thru is available for Leases (NSW). You can launch the Lease (NSW) Walk-Thru by clicking the Walk Me Thru > launcher on the Lease document screen.   Steps Note: This set of instruction applies to a standalone Lease document. If you are lodging a Lease and a Transfer together in the same Workspace, please ensure financial settlement is included in the Workspace. Create a Workspace with the following settings: Jurisdiction: NSW Representative role: Proprietor on Title (Lessor), or To Deal with an Interest (Lessee). Note: If you represent both parties, you must add the other role in Workspace Settings, then for each role, continue with the steps below for the parties that you represent. Complete the other fields as required. Review the Land Title. Represent the Lessor (landlord): Click Edit next to the Proprietor on Title you represent. Select I represent this party. Complete the Party Details. Save the changes. Repeat Step 3 against all parties you represent. Invite another participant into the Workspace so they can represent the Lessee (tenant): Click Invite Participant and invite the other participant in the role of To Deal with an Interest. Wait for the other participant to: Accept the invitation via Invitations. Create and represent the Lessee (tenant) via Create Party. If a mortgagee is registered on title, then invite the first Mortgagee on Title into Workspace as a Consentor. Click Invite Participants. For the Role, select Consentor. In the Participants field, start typing the name of the other participant and then select their name from the drop-down list. If their name doesn't appear in the list, then you'll have to ask them to join PEXA via the on-screen link. Check the Title, Property Address, and Client Names. Optionally, you can add the Customer Account/Loan Number and Notes to the invitation. Click Send Invitations. An invitation will be sent to the participant and after they accept the invitation, they'll be able to transact in this Workspace. Create a Lease document: The Lease document is created by the Proprietor on Title. Navigate to Documents > Create Document > Lease. Complete the following fields on the Lease screen: Titles Specify whether the Lease applies to Whole or Part of the title. If the extent is Part – Lease description, a description of the land affected will be required. Is this a Sub-Lease of a Lease?: No Note: Sub-leases are currrently not available but will be available in a future release. Once it is available, PEXA will advise through Release Notes. Lessor Details This section will auto-populate with the Proprietor(s) that are currently registered on title. Lessee Details This section is auto-populated with the represented Lessee's details. Lease Details Summarise the terms of the Lease. Lease Period: Enter the initial lease period in number of years, months, and days. Option to Renew details: If there is an option to renew, then enter the renew period(s). Option to Purchase details: Indicate if there is an 'Option to Purchase' for the lease. Save the Lease document. Note: Multiple Leases can be created in the same Workspace. If there is more than one Lease, then repeat Step 6 for each lease required. Attach the Conditions and Provisions to the Lease: A Conditions and Provisions attachment must be signed by both the landlord and the tenant. For information on Conditions and Provisions, see here. Navigate to Files > Upload Files. Upload the file: Browse for the file. Under Land Registry Attachment File, select Conditions and Provisions. Complete the other fields as required. Click Upload. Select Cog > Attach to attach the file to the Lease. Note: In addition, the following files may also be attached to a Lease document: Plan Minister's Consent document Caveators Consent document Create a Consent: The party who holds control of the title creates the Consent. View and sign the documents within the Lodgement Case. The Lease must be signed by both the Lessor and Lessee The Lodgement Instruction is signed by the lodging party. Next steps: For a standalone Lease, when all documents within the lodgement case have been signed by both parties, the responsible party may submit the documents to the Land Registry for lodgement via Cog > Submit for Lodgement. If there is financial settlement, then both parties must sign the Financial Settlement Schedule. The Lease will be lodged together with all other documents in the lodgement case (including Transfer, if applicable) upon financial settlement.     Related Topics Transfer—Representing the Vendor (NSW) Transfer—Representing the Purchaser (NSW) Consent Preparing Financial Settlement ... View more