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    PEXA is pleased to present the maintenance release of the PEXA System, Release 8.0.2, scheduled for business go live  9 July 2018 .     Key Highlights Further improvements to efficient signing  New Document: Transmission Application (APR) — NSW New Document: Transmission Direct to Beneficiary—NSW   Further improvements to efficient signing The Ready to Sign screen currently filters on Workspaces that have either documents or the FSS that are ready for signing, and allows members to navigate from one Workspaces signing screen to the next. Significant improvements have been made to the Ready to Sign screen so that the time taken for high volume transactors to sign multiple Workspaces is considerably reduced. Improvements include: Async signing which will noticeably improve the time that it takes to navigate from one Workspaces signing screen to the next. Updated the signing dongle so that the PIN only needs to be entered once per session (for members using signing dongles). *Note: Your PIN will timeout after 2 minutes of inactivity and will require re-entry upon signing.  The ability to deep-link from PEXA Projects to the Ready to Sign screen. Added a Project Name column to the Ready to Sign screen so that members can quickly identity and filter on Workspaces that have been created via PEXA Projects. Added additional information on the certification signing screens so that members can quickly review the relevant Workspace details prior to signing without having to enter the Workspace. (Referencing PEXA FS-3229) New Document: Transmission Application (APR) — nsw From this release, subscribers are now be able to lodge a Transmission Application (APR) in NSW. If a Sole Proprietor, a Tenant in Common, or all parties in a Joint Tenancy on a title have passed away, then you can lodge a Transmission Application to appoint a legal representative to an estate. This allows an Executor, Executor by Representation, Administrator, or Trustee to obtain ownership of the title if a beneficiary hasn’t been nominated. Note: Currently, PEXA does not support lodging a Transmission Application and a Transfer in the same Workspace. Should a Transfer be required, you would need to lodge and register the Transmission Application first, and then lodge a Transfer in a separate Workspace. When lodging a Transmission Application (APR) in NSW, the following information is required: Details of Death Evidence Details Consent You are not required to attach supporting documents in PEXA for Transmission Applications in NSW. Alternatively, if a beneficiary has been nominated, the ownership of title can be directly transferred to the beneficiary by completing a Transmission Direct to Beneficiary.   (Referencing PEXA LS1-1765) NEW DOCUMENT: TRANSMISSION Direct to Beneficiary — NSW New to PEXA is the ability to lodge a Transmission Direct to Beneficiary. A Transmission Direct to Beneficiary allows for a title to be directly transferred to a nominated beneficiary (without a legal representative first obtaining ownership of the title). In this instance, when a Sole Proprietor, a Tenant in Common, or all parties in a Joint Tenancy is deceased, and a beneficiary is nominated, you would lodge a Transmission Direct to Beneficiary to transfer ownership of the title from the deceased directly to the beneficiary. The following information is required when lodging a Transmission Direct to Beneficiary: Grantee Details (Executor, Executor by Representation, Administrator or Trustee) Details of Death Notice of Sale Stamp Duty Consent   (Referencing PEXA LS3-683) ... View more

  PEXA is pleased to present the release of PEXA Projects (PoT & MoT), scheduled for business go live  7 June 2018 .   Ability to Archive Projects (PoT and MoT) A new feature has been developed to allow projects within PEXA Projects to be archived. Users now have the ability to mark a project on their dashboard as being Archived. When this is done, the project is moved into a separate list view and no longer appears on the main dashboard. You can unarchive a project at any point. This feature also allows Subscriber users to efficiently manage their active projects on the dashboard.   Proprietor on Title view A new item appears on the side navigation bar on the project dashboard that shows the count of Active and Archived projects.   A new Archive this Project / Unarchive this Project link appears on the side project navigation bar.     Mortgagee on Title view A new   Archive this Project  /  Unarchive this Project link appears on the side project navigation bar.   Note: Archiving a project will move the project into a separate view, and you can still work on the project, if required. ... View more

     PEXA is pleased to present the maintenance release of the PEXA System, Release 8.0.1, scheduled for business go live 11 June 2018.   UPDATE:    The release has been re-scheduled to 18 June  2018 There is no expected outage during the rollout of this release.     Key Highlights Single Sign-On (SSO)  Frequently Represented Parties – Individuals Organisation Trust Details in Frequently Represented Parties  (Updated 30 May 2018) File Description types are now categorized (Added 6 June 2018) Ability for Transferees to provide Trust Details (QLD) (Updated 1 June 2018) Transfer of Interest — Mortgage or Annuity Charge (VIC)  New document: Transfer by Third Party (Mortgagee) (VIC)   Single Sign-On (SSO) We are introducing the ability to seamlessly move between the PEXA platform and the e-Conveyancing Community using one set of PEXA credentials. This feature will be introduced as a beta. We will post more information on the community on June 16 on how to be involved. Single Sign-On (SSO) means you will no longer need another set of credentials to sign into the Community. While you’re in the PEXA platform, you can now easily open the Community where you’ll be able to keep up to date with new product releases and functionality, complete the PEXA Certified program, connect with and ask your peers any questions about PEXA and the wider e-conveyancing Community, and much more. If you’re interested in being involved in the beta, please comment below or email pexacommunity@pexa.com.au.   (Referencing PEXA FI-1199) Frequently Represented Parties – Individuals From release R8.0.1, lawyers and conveyancers will be able to create Individuals as Frequently Represented Parties. This will streamline the process of creating parties as well as auto-representation of on-title parties, which is particularly useful in large developments.     (Referencing PEXA AXL-928) Organisation Trust Details in Frequently Represented Parties The existing Frequently Represented Parties functionality for Organisations has been updated to cater for Trusts. In addition, the newly built Frequently Represented Parties for Individuals will also cater for Trusts. The Trust information saved against the Frequently Represented Party record will now pre-populate into the Workspace when creating parties and auto-representing on-title parties.     (Referencing PEXA AXL-924) File Description types are now categorised We’re making it easier for you to distinguish between general file types and attachment types when uploading files to the Workspace. The items in the File Description is now grouped into categories of General Files and Land Registry Attachment Files. This makes it easier for you to find the right file when uploading a file. The two category types: General Files— used for files that are shared amongst participants, or for files that are kept as records in your Workspace. Land Registry Attachment Files— used for attaching additional files to a Workspace Document that support your PEXA Lodgement.   In addition, we’ve also added a new menu item–Others–to the File Description drop-down menu. This option allows you to enter a custom file description for an uploaded file. The description you enter is visible to other members in the Workspace.   (Referencing PEXA DH-479) Ability for Transferees to provide Trust Details (QLD) The QLD Transfer has been updated to capture Trust Details of a Transferee proprietor group that is to hold the Title in a capacity of Trustee. On the Tenancy Details screen, a new option Are any proprietor groups in this document acting as Trustee? is available.    Changing the default from NO to YES, indicates that at least one Transferee is to hold the Title in the capacity of Trustee. Note: You will be required to continue with the practice of supplying the Trust Name in the Form 24A.  Note: If you use PEXA to complete this type of transfer in QLD, you will not be required to register the Deed of Trust with the Land Registry. The incoming Mortgagee may view the form 20, which is appended to the transfer, if they wish to view the trust details.    Learn more   (Referencing PEXA ME-2281) Transfer of Interest – Mortgage or Annuity Charge (VIC) PEXA has added more support around Transfers in Victoria. Transfer of Interest can now be assigned to an Interest Type of Mortgage or Annuity Charge. A Transfer of Interest allows an Interest such as a Mortgage or Annuity to be transferred from one Interest Holder to another. A new role is added to let VIC Subscribers deal with Annuity Charge.  When creating a new VIC Workspace in PEXA, select To deal with an interest under Representative Role. Multiple interests can be transferred in one Transfer transaction. Note: A Transfer of Interest (where the interest type is a Mortgage or Annuity Charge) does not require a supporting Notice of Acquisition nor Duty Assessment. Learn more   (Referencing PEXA LS2-1818) New document: Transfer by Third Party (Mortgagee) (VIC) New to this release is the ability for VIC subscribers to lodge a Transfer by Third Party transaction in PEXA. A Transfer by Third Party (also known as Transfer by Mortgagee) document lets a Mortgagee of a Mortgage or an Interest Holder of an Annuity Charge become the Transferor in a Transfer. When creating a new VIC Workspace in PEXA, a new role – To deal with an interest – is available under Representative Role.  This role allows VIC subscribers to deal with Annuity Charge interests. Note: A Transfer by Third Party requires a supporting Notice of Acquisition and Duty Assessment. Learn more   (Referencing PEXA LS2-1817) ... View more

Scams Awareness Week   runs this week from 21 – 25 May 2018 and the Australian Government is urging Australians to be on the lookout for threat-based impersonation scams by taking a moment to ask ‘is this for real?’ We thought you might be interested in the following article   Australians Lost $340 million to scammers in 2017.  We also found a helpful resource on LPLC's website about   cyber fraud.  There's also a downloadable poster which we've attached to this post (link below). It covers 'Five steps to protect yourself'. It would be worthwhile printing for your offices as a reminder.  And check out our blog on Online Security for tips to keep you and your customers safe.  ... View more

In Release 8.0 (21st May), we are  enhancing the existing  Real Estate Agent notification  functionality to give  Incoming Proprietor reps  and  Proprietor on Title reps  more control over the notification that is sent upon successful settlement of a workspace. The newly relabelled Settlement Notification functionality will allow both Incoming Proprietor reps and Proprietor on Title reps to : Create multiple settlement notification emails Add multiple email addresses per settlement notification Customise the content of the settlement notification email This better aligns with current practices followed in NSW and Queensland, but also provides enhanced functionality for remaining states. This functionality's main purpose is to notify real estate agents of successful settlement. But it's flexible enough to be used for other purposes, such as notifying a broker, body corp or even client.       Demonstration Video ... View more

Jurisdiction: VIC   The ability to create a Restrictive Covenant from within PEXA is now available for Victorian Transfers. Note: From 1 July 2018, new requirements for creating restrictive covenants in Victorian transfers will take effect. More information here.   Open or create a   Transfer   document.  On the   Transfer   screen, in the   Restrictive Covenant Details   section, select the following fields: Is this Transfer creating a Restrictive Covenant? — Select   Yes. Benefited Land — Enter either the   Land Title reference,   MCP Reference, or both. Covenant details contained in —E nter the   MCP Reference, and optionally the   Covenant expiry date. Save   the document. ... View more

Jurisdiction: NSW   PEXA now supports the ability to process a Part Tenancy Transfer for properties with Tenant in Common ownership where only the transacting Proprietor on Title and Incoming Proprietor participate in the Workspace. The Member representing the Proprietor on Title only needs to represent their client who is transacting.   Create a   Workspace with  the role of Incoming Proprietor. Review the Land Title. Create Parties   in   the Workspace. At this stage, make sure there is a non-transacting Proprietor on Title who is not represented. Create a   Transfer: Under Tenancy Details, select Yes to Is this a Transfer of a Part Tenancy?. Under Transferor, select the transacting Transferor from the Please select the Transferor that is Transferring their share: drop-down box, and then click Add Transferor. The party and their share will now appear in the Transferors panel. Under Transferee, select the Transferee(s) using the drop-down in the Transferee panel. A list of available Incoming Proprietors is displayed. If required, add an additional Tenant in Common using the button, or setup a Joint Tenant via the action cog.  Save the document.  Continue with lodging the Transfer and completing the Financial Settlement. ... View more

Jurisdiction: SA   If a Sole Proprietor on a property title has passed away, then a Transmission application should be made to appoint a representative to an estate. Note: there is a downloadable help card at the bottom of this article.   In SA, you are required to provide supporting evidence of the death such as Registrars Certificate, or Letter of Administration. Use the following steps to complete a Transmission in South Australia in PEXA.   Create a   Workspace with  the role of Incoming Proprietor. Review the Land Title. Create the  Administrator or Executor as an Incoming Proprietor party : Navigate to   Participants screen and then click Create Party. Select Incoming Proprietor  as the role. Select Administrator or Executor as the Party Capacity to be recorded on Title for the Legal Personal Representative. Complete the rest of the form as per your normal process. Register the Proprietor on Title as deceased: Navigate to   Participants  screen. For the deceased party, select Action cog > Edit Party. For Representation, select The Proprietor is deceased. Add Details of Death:  Click   Add Details of Death. Enter the   Date of death. Click   Confirm. Save the changes. Create a   Transmission   document: Navigate to   Documents > Create Document > Transmission. Add Evidence Details: Click Evidence Details. Click Save. Save   the changes. Upload supporting documents as evidence of death : Navigate to   Files > Upload File . Browse to locate the file. Select the correct File Description. Select Share with All Workspace Participants. Select the files and then click Upload. Continue to upload files as necessary. Typically, documents required could include Letters of Administration or Registrar's Certificate. Attach uploaded files to the Transmission: On the Files screen, select Action Cog > Attach for the file you want to attach. Select Transmission. Click Attach. Lodge the Transmission application: Once the Transmission Application is prepared, select Action cog > View to view a render of this document. Go Back to the Documents screen, and then sign and lodge the Transmission. ... View more

Jurisdiction: VIC   A   Transfer by Third Party   (also known as a   Transfer by Mortgagee) is a   Transfer document type where the   Registered Proprietor is not a party to the Transfer. Currently, this document type is limited to parties exercising their power of sale under the interest types of   Mortgage or Annuity Charge. Note: If you are acting for the Incoming Proprietor, then follow the steps in the Transfer Help Card for Representing the Incoming Proprietor. To process a   Transfer by Third Party, you are required to complete the following: Notice of Acquisition Stamp Duty verification Financial settlement Note: A new role of   To deal with an Interest   has been created to allow subscribers to participate in PEXA where they are representing a party that is an interest of an Annuity Charge.   Create a   Workspace with  the role of either: Mortgagee on Title—when the power of sale interest is a Mortgage, or To deal with an Interest — when the power of sale interest is an Annuity Charge. Review the Land Title. Invite and represent   Parties  to   the Workspace. Create a   Transfer by Third Party   document: Navigate to   Documents > Create Document > Transfer by Third Party. Complete the following fields on the   Transfer by Third Party   screen:  Title Check that the Title is correct. Under what interest is the Third Party exercising their power of sale? Select the Mortgage or Annuity Charge in which the Interest Holder is exercising power of sale. Tenancy Details Select the   Tenancy Type   and   Party. The Incoming Proprietor party(s) are populated as the   Transferee.   Gross Consideration Type Select a   Consideration type and fill in the subsequent fields. Complete all other fields as required. Save   the document. If you hold a duplicate certificate of title, prepare the Nomination now, otherwise you can skip this step: On the   Document   screen select Create Document>Nomination Complete the details and select Save.  View, Sign and Submit   in the usual manner.  Note:   If the title is an eCT and you are named as the CT Controller, no Nomination is required. Note: If a third party (e.g. a bank) holds the duplicate Certificate of Title or is named as the CT Controller of an eCT, you will need to invite them into the Workspace to prepare the Nomination. Sign the documents. Complete and sign the Financial Settlement Schedule. ... View more

Jurisdiction: VIC   A Transfer of Interest allows an Interest such as a Mortgage or Annuity Charge to be transferred from one interest holder to another. The   Transfer of Interest   document can be created by participants in the following roles: To deal with an Interest—by Representative Subscribers or Principal Non-FIs—to represent the incoming Interest Holder. Mortgagee on Title—by Panel Members—to exercise their right as the current Interest Holder, to transfer their Interest to another party. Note: In PEXA, the   Mortgagee on Title   needs to be invited into the Workspace to create and sign the   Transfer of Interest   document. To process a   Transfer of Interest (of Mortgage   or   Annuity Charge), you are   not required   to complete a Notice of Acquisition, Duty assessment, Stamp Duty verification, or SRO Compliance Data information.   Create a   Workspace with  the following settings: Jurisdiction: VIC Representative Role: To deal with and Interest Will this transaction involve a Transfer?: Yes Complete the other fields, as required. Review the Land Title. Invite and represent the client as an Interest Holder in the Workspace. Note: Ensure that the party is invited in the role of   Mortgagee on Title. This allows the   Mortgagee on Title   to exercise their right as the Interest Holder, to transfer the Interest to another party. Create a   Transfer of Interest   document: Navigate to   Documents > Create Document > Transfer of Interest. Complete the following fields on the   Transfer of Interest   screen:  Titles Check that the Title is correct. Interest Affected Select the Mortgage or Annuity Charge in which the interest holder is transferring. Note: Multiple interests of the same interest type can be transferred in the same Transfer. Tenancy Details Select the   Tenancy Type   and   Party. The new interest holder of the interest is populated as the   Transferee.   Consideration Type Select a   Consideration type and fill in the subsequent fields. Save   the document. If you hold a duplicate certificate of title, prepare the Nomination now, otherwise you can skip this step: On the   Document   screen select Create Document>Nomination Complete the details and select Save.  View, Sign and Submit   in the usual manner.  Note:   If the title is an eCT and you are named as the CT Controller, no Nomination is required. Note: If a third party (e.g. a bank) holds the duplicate Certificate of Title or is named as the CT Controller of an eCT, you will need to invite them into the Workspace to prepare the Nomination. Sign and lodge the Transfer documents. The parties in the role of   Mortgagee on Title   and   To deal with an Interest both need to sign the documents. If applicable, prepare and sign the financial settlement. If there is no financial settlement, then sign the documents and the responsible subscriber will need to submit the documents for lodgement. ... View more

Jurisdiction: QLD   Trustees can now be transferees in a QLD transfer. Transferees who will be holding the Title in a capacity of Trustee can now provide Trust Details when processing a Transfer.   Create a   Workspace. Depending on your role in the Transfer, you may create it as  either:  Proprietor on Title, Incoming Proprietor, or Incoming Mortgagee. Review the Land Title. Add and represent   Parties   in   the Workspace. Create a   Transfer document: Create the transfer as you normally would, in addition, record Details of the  Trust. Navigate to   Documents > Create Document. Complete the following fields on the   Transfer   screen:  Are any proprietor groups in this document acting as Trustee? Select   Yes. Yes   indicates that at least one Transferee is to hold the Title in the capacity asTrustee. Proprietor Group Select the proprietor group that is to hold the Title in capacity as Trustee. Trustee Details Enter the Trust Details, which include: Trust Name Authority for the Trust   (which can be either a Trust Document, or Schedule of Trusts) Trust Creation Date Beneficiaries   (or charitable purpose for a charitable trust)   Save   the document. Enter the name of the trust in   Form 24A. On the   Documents   screens, select   Action cog > Edit next to Form 24 Part A.  Review the Property Details and Transferee Details. Enter the Name of trust. Note: If there are multiple trusts, please separate them by comma. Trust names cannot be identical.  Enter the Date of possession. Save the changes. Continue with your usual PEXA transfer and Financial settlement preparation. ... View more

Jurisdiction: SA   PEXA now supports a transfer in SA where a Transferee is a Trustee. This includes the ability to record a group of Trustees with a tenancy type of Joint Tenants With No Survivorship if required. Create a Workspace. Add and represent Parties in the Workspace. Create a Transfer where a Transferee is a Trustee: Navigate to the Documents > Create Document screen. Create a Transfer as you normally would, but in addition, where you have multiple Transferees that have a Joint Tenancy with no right to survivorship: Tenancy Type Select Joint Tenants. Are any proprietor groups in this document “Joint Tenants With No Survivorship”?, Select Yes. Selecting Yes indicates that at least one Joint Tenant Proprietor Group is to hold the land as Trustee of Trust . Proprietor Groups Select the proprietor group that is to hold the Title in the capacity as Trustee. Minimum number of trustees that must be on title Enter the minimum number of trustees that can be recorded on title for the group. There must be a minimum of 2, as 2 is the minimum number of people required in a joint tenancy. By default, it is pre-populated with the number of parties in the Joint Tenancy Group.  Consideration Detail (optional) If a Transferee is a Trustee, add descriptive text here , such as the name of the Trust on the transfer. Otherwise you can skip this part. Save the document. Continue with your usual PEXA transfer and Financial settlement preparation.   Where a Title that is included in a Workspace that has Proprietors recorded as Joint Tenants With No Survivorship, this will be displayed against the Proprietors on the Land Titles screen. Navigate to the Land Titles screen to view the Proprietors’ tenancy type. ... View more

This article presumes a general understanding of PEXA Workspaces, roles, and how to navigate in PEXA. If you do not have this background knowledge, we recommend you step through the PEXA Certified content available in the Community Transacting in PEXA This article will give you a general overview of how to complete a transfer when there are two or more proprietors on title and one proprietor is being taken off the title and at least one remaining on title. A common example of this, is the family law scenario, where both husband and wife are proprietors of a property and one party is transferring their interest to the other pursuant to a property settlement. Please note, you should contact your Land Registry and Office of State Revenue for questions around specific scenarios. Scenario 1: Margaret and Maxwell Black are Joint Tenants of 271 Ocean View Lane, Byron Bay/Port Douglas/Broome/Brighton. A condition of their family law property settlement is that Maxwell transfers his interest in the property to Margaret. Margaret and Maxwell have authorised you to represent both of them in this transaction. Steps: Create the Workspace in the role of Proprietor on Title and include a settlement date and time. IMPORTANT: Even in scenarios where there is no monetary consideration, there still needs to be a financial settlement in PEXA for a related party transfer to account for Lodgement Fees, PEXA Fees, Duty and any other items, like your professional fees. Check the Land Titles screen to ensure you have entered in the correct land title reference. On the Participants screen confirm you represent both Margaret and Maxwell. Select the Action Cog next to each party, select Edit Party and complete the details. If you are not representing both parties, invite the other Representative into the Workspace by clicking on the Invite Participant button. Sending or Accepting Invitations. If there is a mortgage registered on title, you may need to invite the Mortgagee on Title into the Workspace. Follow the same steps as above. If Margaret is signing a new mortgage, you will need to invite the Incoming Mortgagee (Bank who is providing the funds) into the Workspace as the Incoming Mortgagee. Follow the same steps as above. If you are representing Margaret (the Proprietor remaining on title), you will need to create her in an additional role of Incoming Proprietor. To do this go to Workspace Settings >Edit Role Settings and add in the role of Incoming Proprietor. For more information on acting in multiple roles, see the following Community articles: Instructions on representing multiple roles in PEXA Video on how to represent multiple roles in PEXA Once you have added in the role of Incoming Proprietor, go to the Participants screen, select Create Party and add in the details of the party remaining on title. You can now complete the steps as the Incoming Proprietor. Navigate to the Documents screen and create the Transfer Document. Check the following: Consideration Type: Ensure you select the correct Consideration Type (monetary or non-monetary. Transaction Information – confirm the parties are related or associated at the date of the Transfer and then enter in the Market Value (mandatory) and Valuer Details as applicable. Complete the remaining details and select Save. Edit and complete any supporting Documents (NSW & QLD only). Complete your stamp duty assessment and enter the relevant details into your PEXA Workspace. Stamp Duty in PEXA NOTE: Stamp/Transfer duty must be eligible for self-assessment in the online duties system in order for the transfer to settle electronically. Check with your State Revenue Office for eligibility criteria. NOTE: In NSW, if the title is unencumbered, you may need to create the CoRD Holder Consent via the Documents screen. If there is a Mortgagee on Title, they will complete this step. How to create the CoRD Consent. NOTE: In WA, if the title is unencumbered and your hold a paper title, edit the lodgement instructions and complete the Duplicate Holding Details.Duplicate Holding Details WA Once your documents have gone through Lodgement Verification the PEXA Fees, (one for each role) and Land Registry Lodgement Fees will populate as Destination line items in the Financial Settlement Schedule. Complete the Financial Settlement Schedule Preparing the Financial Settlement Schedule and sign off on all documents in the usual manner Signing in PEXA. NOTE: If you are representing the party who is remaining on title, you will need to change roles and sign Documents and the Financial Settlement Schedule as both the Incoming Proprietor and Proprietor on Title individually. Refer to the link above on Acting in Multiple Roles. Please note, you should contact your Land Registry and Office of State Revenue for questions around specific scenarios. This may vary from jurisdiction to jurisdiction. ... View more

This article presumes a general understanding of PEXA Workspaces, roles, and how to navigate in PEXA. If you do not have this background knowledge, we recommend you step through the PEXA Certified content available in the Community Transacting in PEXA. This article will give you a general overview of how to complete a part-tenancy transfer in VIC. A part-tenancy transfer occurs when there are two or more proprietors on title and one proprietor is being taken off the title and at least one remaining on title. A common example of this, is the family law scenario, where both husband and wife are proprietors of a property and one party is transferring their interest to the other, pursuant to a property settlement. Please note, you should contact your Land Registry and Office of State Revenue for questions around specific scenarios. Scenario 1: Margaret and Maxwell Black are Joint Tenants of 271 Ocean View Lane, Lorne. A condition of their family law property settlement is that Maxwell transfers his interest in the property to Margaret. Margaret and Maxwell have authorised you to represent both of them in this transaction. Steps:   Create the Workspace in the role of Proprietor on Title and include a settlement date and time. IMPORTANT NOTE: Even in scenarios where there is no monetary consideration, there still needs to be a financial settlement in PEXA for a related party transfer to account for Lodgement Fees, PEXA Fees, Duty and any other items, like your professional fees. Check the Land Titles screen to ensure you have entered in the correct land title reference. On the Participants screen confirm you represent both Margaret and Maxwell. Select the Action Cog next to each party, select Edit Party and complete the details. If you are not representing both parties, invite the other Representative into the Workspace as the Proprietor on Title by clicking on the Invite Participant button. Sending or Accepting Invitations. If there is a mortgage registered on title, you may need to invite the Mortgagee on Title into the Workspace. Follow the same steps as above. If Margaret is signing a new mortgage, you will need to invite the Incoming Mortgagee (Bank who is providing the funds) into the Workspace as the Incoming Mortgagee. Follow the steps as above. On the Documents screen create the Transfer document. Select Create Document > Transfer. When you get to the Tenancy Details, select which party is remaining on title as the sole Proprietor. Check the following: Consideration Type: Select monetary or non-monetary as applicable to your matter.  Transaction Information – confirm the parties are related or associated at the date of the Transfer and then enter in the Market Value (mandatory) and Valuer details. Complete the remaining details and select Save. On the Documents screen, edit the Notice of Acquisition by using the action cog and selecting Edit. Complete the outstanding details. If you represent the party remaining on title, complete your Stamp Duty Assessment. NOTE: if the title is unencumbered, you may need to create a Nomination Document if you are in control of the duplicate Certificate of Title. To do this, navigate to the Documents screen and select Create Document > Nomination.Create a Nomination VIC . If there is a Mortgagee on Title, they will complete this step. If you are the Responsible Subscriber (also known as the Lodging Party), edit the Lodgement Instructions and complete any outstanding details. Select Save. Once your documents have gone through Lodgement Verification the PEXA Fee, Land Registry Lodgement Fee and Stamp Duty (if any) will populate as Destination line items in the Financial Settlement Schedule. NOTE: you will only be charged one PEXA Fee if you are representing both parties in the Workspace. Complete the Financial Settlement Schedule Preparing the Financial Settlement Schedule , sign off on all documents and the Financial Settlement Schedule in the usual manner Signing in PEXA. NOTE: If you are representing an additional party who is being added as a new Proprietor, you will need to create them in an additional role of Incoming Proprietor. To do this go to Workspace Settings >Edit Role Settings and add in the role of Incoming Proprietor. For more information on acting in multiple roles, see the following Community articles: Instructions on representing multiple roles in PEXA Video on how to represent multiple roles in PEXA Please note, you should contact your Land Registry and Office of State Revenue for questions around specific scenarios.   ... View more

You can justify reserved names by setting up auto justification. If you’re a Financial Institution (FI) or Principal non-FI, and you have a wide spread of names and abbreviations on title, you can set up automatic justifications (by jurisdiction) against your reserved names. This pre-populates the party record with the justification based on the name on title, saving you the time and effort of entering this data manually. To set up an automatic justification: As PEXA Manager, go to Administration Tools > Subscriber Details > Reserved Names. On the Maintain Reserved Names screen, select Manage Auto-justifications. Select the jurisdictions that you want automatically justified and complete the justification. Click Confirm when complete. The justification that you set up against your reserved names will apply when you create, join, or add a role to a Workspace (and RIS has occurred). You can see it applied on the Participants screen. ... View more

  PEXA is pleased to present the next release of the PEXA System, Release 8.0, scheduled for business go live 21 May 2018.   To prepare for these upgrades, the PEXA platform will be offline: UPDATE: 1pm - midnight on Saturday 19 May 2018 (AEST)   Key Highlights Settlement notification (order on the agent)  (Updated 10 May 2018) Document error guidance Displaying additional details on the transfer screen Additional Enhancements National Settlement notification (order on the agent)  (Updated 10 May 2018) Document guidance errors Ability to pay Stewart Title premiums as part of the property settlement Improved the visibility of GST payments made to the ATO  (Updated 10 May 2018) Added Help text to Workspace Checklist Tracking of checkbox selections in the Workspace Checklist Additional information added to the Settlement by settlement date report Additional information added to the Document Summary for a Transfer Automatic justifications of reserved names Downloadable Statement of Adjustments – Role based visibility of destination line items  (Added10 May 2018) NSW Justify the Mortgagor's name using the National Mortgage Ability to deal with manual or complex RO assessments New document: Part Tenancy Transfer (Unrepresented Party) (Updated 8 June 2018) QLD Files can now be attached to a National Mortgage Ability for Transferees to provide Trust Details   (Updated 10 May 2018) SA Transfer where Transferee is a Trustee (SA)  (Updated 10 May 2018) Transmissions (SA) VIC Transfer of Interest — Mortgage or Annuity Charge (Updated 1 May 2018) New document: Transfer by Third Party (Mortgagee)   (Updated 10 May 2018) Transact on Proprietors with Party Capacity of Minor Title Create a restrictive covenant in a Transfer     Settlement notificatioN (ORDER ON THE AGENT) We are enhancing the existing Real Estate Agent notification functionality to give Incoming Proprietor reps and Proprietor on Title reps more control over the notification. From this release, the newly renamed Settlement Notification functionality allows you to: Define multiple notifications to be sent upon successful settlement of your Workspace Specify multiple recipients per notification Select from several predefined notification templates Fully customise the notification text The header and footer information is sourced from the Workspace and your subscriber profile. However, you can change any and all of this information directly in the text area as you see fit. Upon successful settlement of your Workspace, PEXA will send the notification emails you have defined. You will be cc’d in the emails to assist you with filing. Learn more (Referencing PEXA AXL-421) Document error guidance For select document errors, PEXA will provide guidance to assist you in resolving the error and progressing your transaction.   We’ve also suppressed warning messages that didn’t require any action from you: Suppress "Duty Assessment ID" warning in Victoria You will no longer encounter the warning “Instrument 1 (TRANSFER) does not have an accompanying Duty Assessment ID” after signing your transfer document. This warning did not require any action from you, so we’ve hidden it. Suppress "Signing Incomplete" warning in NSW You will no longer encounter the warnings “Signing incomplete” prior to signing your documents. We already have tasks to prompt you to sign your documents. Also, these warnings were being shown even before you had a chance to sign your documents, so we’ve hidden them.   (Referencing PEXA AXL-770, AXL-880, AXL-873) Ability to pay Stewart Title premiums as part of the property settlement PEXA has made it easier for Incoming Proprietors to pay Stewart Title premiums as part of the property settlement. A new category of Stewart Title has been added to the Destination Financial Line Item. When selected, the following account details are pre-populated: Account Name: Stewart Title BSB Account number This saves time from manual data entry and reduces the potential of entering the wrong account details. (Referencing PEXA SETT-4103) Improved the visibility of GST payments made to the ATO A new FSS category of ATO GST Withholding has been added to the Destination Financial Line Item. This category is available to Incoming Proprietor and Proprietors on Title. This improves the visibility of Destination payments to the ATO so that you are clear on when GST payments are made to the ATO. When this Financial Line Item is created, an associated subscriber will be required to ensure that both the Incoming Proprietor and Proprietor on Title sign off on against the amount and payment reference number.   (Referencing PEXA SETT-4068) Added Help text to Workspace checklist To assist Practitioners in understanding tasks within the Workspace and reduce Conversations related to Checklist items, dynamic Help text has been added to the Workspace Checklist. The Help text guides users on when and who should select the checkboxes. To view the Help text, click the Information icon. (Referencing PEXA FS-305) Tracking of checkbox selections in the Workspace Checklist The Workspace History screen has been updated so that it records when a checkbox on the Workspace Checklist item has been selected or deselected. This helps keep track of checkbox activities such as who selected which item and when. (Referencing PEXA FS-448) Additional information added to the Settlement by settlement date report To assist with the allocation and management of Workspace, the Settlement by Settlement date report has been updated to include the following information: Transaction type Category Jurisdiction This information lets you easily distinguish Workspaces, so you can allocate them to the correct teams. (Referencing PEXA FS-1204) Additional information added to the Document Summary for a Transfer To assist Incoming Mortgagees in preparing their mortgage document, additional Transfer information is displayed on the Document Summary view.  The additional information includes: Tenancy Type Consideration Type Consideration Amount (only available if it's monetary)   (Referencing PEXA FS-2542) Automatic justifications of reserved names It's now easy for you to justify reserved names by setting up auto justification. If you’re a Financial Institution (FI) or Principal non-FI, and you have a wide spread of names and abbreviations on title, you can set up automatic justifications (by jurisdiction) against your reserved names. This pre-populates the party record with the justification based on the name on title, saving you the time and effort of entering this data manually. This removes manual steps in PEXA and several clicks on a Workspace for many subscribers. Learn more   (Referencing PEXA FS-2610) Downloadable Statement of Adjustments – Role based visibility of destination line items When generating the Statement of Adjustments PDF in the role of Proprietor on Title, the purchaser’s destination line items will not be displayed. This will reduce the current confusion experienced by vendors when they see purchaser’s line items on their statements. The purchaser’s destination line items will still be displayed when generating the statement in the role of Incoming Proprietor. We’ve also fixed the following defects within the downloadable statement: Banks’ destination line items not appearing Purchase Price amount not always appearing Deposit Paid amount not always appearing   (Referencing PEXA AXL-902) Transfer where Transferee is a Trustee (SA)  PEXA now supports a transfer in SA where a Transferee is a Trustee. This includes the ability to record a group of Trustees with a tenancy type of Joint Tenants With No Survivorship, if required. In Transfers where the Transferee is a Trustee, a new Consideration Detail field on the Transfer screen is available. Use this field to record details related to the Trust, such as the name of the Trust on the transfer. Another new option lets you specify whether there are proprietor groups in the document who are tenants "with no survivorship". By selecting Yes, it indicates that the Proprietor Group holds the land as Trustee of a Trust. Specifying the Minimum Trustee Threshold is optional and refers to the minimum number of Proprietors that can be recorded on Title for that group. If there is a minimum number of trustees required on the Title, enter it here. Learn more (Referencing PEXA LS2-1816) Transmission (SA) PEXA now supports the electronic lodgement of a Transmission Application in South Australia. In this release, the Incoming Proprietor is required to enter the Details of Death, Evidence Details, and attach supporting evidence. Learn more   The Joint Tenants with no Survivorship information displays on the Land Titles screen:   (Referencing PEXA LS1-1763) Files can now be attached to a National Mortgage (QLD) In QLD, additional Terms and Conditions can now be uploaded to PEXA and attached to a QLD Mortgage. Note: This feature is already available for Mortgages in NSW and SA. (Referencing PEXA LS1-789) Ability for Transferees to provide Trust Details (QLD) The QLD Transfer has been updated to capture Trust Details of a Transferee proprietor group that is to hold the Title in a capacity of Trustee. On the Tenancy Details screen, a new option Are any proprietor groups in this document acting as Trustee? is available.  Changing the default from NO to YES, indicates that at least one Transferee is to hold the Title in the capacity of Trustee.   Learn more * Note : This feature will be activated in Release 8.0.1 (9 June 2018).   (Referencing PEXA ME-2281) Justify a Mortgagors name using the National Mortgage (NSW) In mortgages where the Mortgagor's name differs from the name recorded on Title, you can now use a National Mortgage to justify the discrepancy (NSW). Use the justification functionality on the Party screen to provide the current name and the reason for the name change. Under Has this Party previously held land in any Other name(s), select Yes. Learn more   Justification Details are presented in the National Mortgage.   Note: A Notice of Sale is required to be completed by the Incoming Mortgagee and will need to be lodged in support with the National Mortgage.   (Referencing PEXA LS2-1815) Ability to deal with manual or complex RO Assessments (NSW) The NSW Office of State Revenue have enhanced their system to allow complex duty assessments to be transacted in PEXA. (Referencing PEXA ME-2279) New document: Part Tenancy Transfer (Unrepresented Party) (NSW) PEXA now supports the ability to process a Part Tenancy Transfer for properties with Tenant in Common ownership where only the transacting Proprietor and the Incoming Proprietor participate in the Workspace. A new Tenancy Details section on the Transfer screen lets you specify whether the transfer is of Part Tenancy. By default, this is set to No. Learn more     Note: The Member representing the Proprietor on Title only needs to represent their client who is transacting.   (Referencing PEXA SL3-438) Transfer of Interest – Mortgage or Annuity Charge (VIC) PEXA has added more support around Transfers in Victoria. Transfer of Interest can now be assigned to an Interest Type of Mortgage or Annuity Charge. A Transfer of Interest allows an Interest such as a Mortgage or Annuity to be transferred from one Interest Holder to another. A new role is added to let VIC Subscribers deal with Annuity Charge.  When creating a new VIC Workspace in PEXA, select To deal with an interest under Representative Role. Multiple interests can be transferred in one Transfer transaction. Note: A Transfer of Interest (where the interest type is a Mortgage or Annuity Charge) does not require a supporting Notice of Acquisition nor Duty Assessment. Learn more * Note: This feature will be activated in Release 8.0.1 (9 June 2018).   (Referencing PEXA LS2-1818) New document: Transfer by Third Party (Mortgagee) (VIC) New to this release is the ability for VIC subscribers to lodge a Transfer by Third Party transaction in PEXA. A Transfer by Third Party (also known as Transfer by Mortgagee) document lets a Mortgagee of a Mortgage or an Interest Holder of an Annuity Charge become the Transferor in a Transfer. When creating a new VIC Workspace in PEXA, a new role – To deal with an interest – is available under Representative Role.  This role allows VIC subscribers to deal with Annuity Charge interests. Note: A Transfer by Third Party requires a supporting Notice of Acquisition and Duty Assessment. Learn more * Note : This feature will be activated in Release 8.0.1 (9 June 2018).     (Referencing PEXA LS2-1817) Transact on Proprietors with Party Capacity of Minor Title (VIC) Minors (those under the age of 18) in Victoria who hold Titles as Proprietors can now be transacted up on PEXA. A new option – Minor – has been added on the Party screen under Party Capacity to be recorded on Title.     The Participant List screen also displays the Party Capacity:   (Referencing PEXA ME-2280) Create a restrictive covenant in a Transfer (VIC) The ability to create a Restrictive Covenant from within PEXA is now available for Victorian Transfers. A new Restrictive Covenant Details section has been added to the existing Transfer. By default, the Transfer does not create a Restrictive Covenant. If you wish to create a Restrictive Covenant from the Transfer, select the Yes radio button and then complete the Benefited Land and Covenants details contained in sections. Learn more (Referencing PEXA LS3-502) ... View more

To assist you in completing a standalone transfer with financial settlement in PEXA as a Proprietor on Title, we’ve provided the following guidelines and instructions. Watch the  tutorial or follow our step-by-step guide to complete a transfer. Transfer guidelines The following resources help you complete a transfer in PEXA: Transfer Guidelines: Refer to the guidelines for standards and recommendations on completing a transfer. Flowcharts & Help Cards: Download a VIC printable Transfers flowchart or Help Card at the bottom of this article. Checklist: Ensure your relevant accounts with PEXA are verified and set up correctly: Verify you accounts Trust account FAQs PEXA Source Account FAQ PEXA Source Account Information   Tutorial Click Proprietor on Title on the video, or click here to launch the tutorial in a new screen.   Step-by-step guide for Proprietors on Title Before you start a transfer, ensure you having the following client information on hand: Date of birth Current and future addresses Payment details for outgoing Prerequisite Register for a PEXA account. Log in to your PEXA account. Step 1: Join a Workspace To join a new Workspace, you can either Create a New Workspace, or Accept a Workspace Invitation. Create a New Workspace Click Create New Workspace. Complete the required fields as follows: Jurisdiction: VIC. Representative Role: Proprietor on Title. Land title reference: Enter the land title reference number. Subscriber workspace reference: This is your unique identifier for the Workspace, e.g. matter number. Financial settlement required?: Yes Workgroup: Assign Workspace to a Workgroup. Save the changes to create a Workspace. Accept a Workspace Invitation If you have received a Workspace invitation, you can accept the invitation to join the Workspace. Click Invitations from the top Navigation menu to open all invitations received from the Incoming Proprietor. Click View to open and review the selected invitation sent from the Incoming Proprietor. Select Accept. Type in your Subscriber Workspace reference (your unique identifier for the Workspace, e.g. matter number). Select a Workgroup that you wish to assign the Workspace to. Save the changes to accept the invitation. Step 2: Review Land Titles After the Land Title is successfully validated, the Land Registry returns the land title details (including proprietors on title, any existing caveat or mortgage details). Review this data to ensure the property you are transacting on is correct. Navigate to the Land Titles screen. Review the land title details returned from the Land Registry. Step 3: Confirm representation of parties Ensure you have the following client information on hand when creating a party: date of birth, current and future addresses, payment details for outgoings. Navigate to the Participants screen. Locate the Proprietors on Title parties. Select Action cog > Edit Party to display the Party screen. Select I represent this party the changes. Enter the client details, including date of birth and address details. Save the changes to confirm your representation and ensure party details are correct. Note: Addresses are required for your Workspace to progress to Settlement. You may either add it now or later, but it must be included. Step 4: Invite Participants If you have joined the Workspace via an invitation, you can skip this step. On the Participants screen, click Invite Participant. Invite the incoming proprietor as Incoming Proprietor. Step 5: Monitor completion of tasks Monitor the Incoming Proprietor's completion of tasks Check that the Incoming Proprietor has completed the following tasks: Accepted your invitation Created a party Created a transfer Edited the Notice of Acquisition Verified the Stamp Duty Note: If you are representing the Purchaser, refer to  Completing a Transfer Representing the Purchaser .  If the title is unencumbered and issued to paper, then create Nomination document Navigate to the   Documents   screen. Ensure the transfer and associated documents have been created. Select Create Document > Nomination. Complete the nomination details. Save the changes. Note: Where a Nomination is required, it should be created after the transfer has been created. The Nomination document must be lodged before settlement and lodgement of the other transfer documents.   For more information on when you are required to lodge a Nomination read this article Step 6: Confirm document details Navigate to the   Documents   screen. Review the Transfer document: Select   Action cog > View to view the document. Select   Action cog > Edit to make changes to the document.  Review the Notice of Acquisition document: Select   Action cog > View to view the document. Select   Action cog > Edit to make changes to the document. Note: Ensure all addresses are completed in each of the documents. Step 7: Sign all documents On the Document screen, for Lodgement Instructions, select Action cog > Sign. The Document Signing screen appears. Check that the correct documents are created. Select the Sign all check box. Click Sign Documents to sign the selected documents. Step 8: Receive funds: Enter the Financial Settlement details In this step, you complete the source and destinations funds, payment and adjustments details. Navigate to the Settlement screen. Select the Destinations/Adjustments and Payments tab. Click Add Destination. Add Destination fund line items for the transaction (e.g.: vendor's funds, conveyancing fees). Save the changes. Note: You may find some BPAY details for councils/water authorities are available on the certificates. If they are not available, the Vendor’s representative may wish to ask their client for the latest copy of the rates notice/bill to get access to these details. Step 9: Sign Financial Settlement Schedule On the Settlement screen, select Action cog > Sign > Sign Settlement Schedule. Note: You can sign the Settlement Schedule as soon as all of your details are complete (i.e. you do not have to wait until the other side has completed their steps). Step 10: Monitor Workspace Review your Workspace and monitor any changes to the Workspace right up to settlement via the Workspace Summary screen. You also receive email notifications informing you of changes to the Workspace. Note: The Workspace must be in Ready Ready status for settlement to be successful.  If a Workspace is not at Ready Ready at the scheduled settlement date and time, settlement will automatically push back by 90 minutes.   Successful Settlement Check that: All documents are signed and lodgement verification is successful. Financial Settlement is correct and balanced.   Related information How Stamp Duty works with PEXA 1 March mandate FAQs | VIC Survivorship Applications Transmission Application Part Tenancy Transfers Acting for Multiple Parties in a Workspace   ... View more

To assist you in completing a standalone transfer with financial settlement in PEXA as an Incoming Proprietor , we’ve provided the following guidelines and instructions.  Watch the tutorial or follow our step-by-step guide to complete a transfer. Transfer guidelines We have provided the following resources to help you complete a transfer in PEXA: Transfer Guidelines: Familiarise yourself with the guidelines prior to completing a transfer. Flowcharts & Help Cards: Download a VIC printable Transfers flowchart or Help Card at the bottom of this article. Checklist: Ensure your relevant accounts with PEXA are verified and set up correctly: Verify you accounts Trust account FAQs PEXA Source Account FAQ PEXA Source Account Information Tutorial Click Incoming Proprietor on the video, or click here to launch the tutorial in a new screen.  Step-by-step guide for Incoming Proprietors Before you start a transfer, ensure you have the following client information on hand: Date of birth Current and future addresses Payment details for outgoing Prerequisite Register for a PEXA account. Register for Duties Online. Ensure your Duties Online account is enabled for PEXA transactions (completed from the administrator section). Log in to your PEXA account.   Step 1: Join a Workspace To join a new Workspace, you can either Create a New Workspace, or Accept a Workspace Invitation. Create a New Workspace Click Create New Workspace. Complete the required fields as follows: Jurisdiction: VIC. Representative Role: Incoming Proprietor. Land title reference: Enter the land title reference number. Subscriber workspace reference: This is your unique identifier for the Workspace, e.g. matter number. Financial settlement required?: Yes Workgroup: Assign Workspace to a Workgroup. Save the changes to create a Workspace. Accept a Workspace Invitation If you have received a Workspace invitation, you can accpet the invitation to join the Workspace. Click Invitations from the top Navigation menu to open all invitations received from the Proprietor on Title. Click View to open and review the selected invitation  sent from the Proprietor on Title. Select Accept and then click Save. Type in your Subscriber Workspace reference (your unique identifier for the Workspace, e.g. matter number). Select a Workgroup that you wish to assign the Workspace to. Save the changes to accept the invitation. Step 2: Review Land Titles After the Land Title is successfully validated, the Land Registry returns the land title details (including proprietors on title, any existing caveat or mortgage details). Review this data to ensure the property you are transacting on is correct. Navigate to the Land Titles screen. Review the land title details returned from the Land Registry. Step 3: Create Party Ensure you have the following client information on hand when creating a party: date of birth, current and future addresses, payment details for outgoings. Navigate to the Participants screen. Click Create Party and complete the following required fields: Representation: I Represent this Party. Role: Incoming Proprietor Enter the party's details, including date of birth and address details. Save the changes. Note: Addresses are required for your Workspace to progress to Settlement. You may add it now or later, but it must be included.  Step 4: Invite Participants If you have joined the Workspace via an invitation, you can skip this step. On the Participants screen, click Invite Participant. Invite the vendor as Proprietor on Title. Note: It is important to include any relevant information in the notes section for the other party. Step 5: Create Transfer documents When creating a transfer in Victoria, a Notice of Acquisition is still required to be sent to the local council, water authority and owners corporate (if applicable) after settlement. Simply print to PDF and then email/post to the relevant parties. Ensure all addresses are completed in each of the documents.   Navigate to the Documents screen. Select Document > Transfer and then complete the Transfer details. Save the changes. If applicable, create, sign, and lodge a Priority Notice. Edit the Notice of Acquisition document. Select Action cog > Edit. Complete the Notice of Acquisition details. Save the changes.   Note: The  Notice of Acquisition  is still required to be printed from PEXA and sent to local council and the water authority once settlement has occurred. Refer to   this article   for more information. Step 6: Verify Stamp Duty You will only be able to complete stamp duty once the documents have moved to Prepared status and the duties form has been signed by all parties. Navigate to the Stamp Duty screen. Take note of the Transfer ID and SRO Transaction ID numbers. Navigate to SRO Duties Online. Retrieve the Duties Online transaction using the Transfer ID and Transaction ID numbers. Complete your application for duty assessment. Return to you PEXA Workspace. Click Verify Stamp Duty. Note: You must complete Stamp Duty online outside PEXA using Duties Online www.sro.vic.gov.au/dutiesonline. Step 7: Monitor Lodgement Instructions Monitor the Proprietor on Title’s Completion of Tasks Navigate to the Documents screen. Check that the Proprietor on Title has completed their address details and they have populated data in the Transfer and Notice of Acquisition. Monitor Documents Review the Documents screen and monitor completion of tasks by other participants. Select Action cog > View to view a rendered version of the document. Edit Lodgement Instructions (If responsible subscriber) For Lodgement Instructions, select Action cog > View. This is where you will select how you want the title issues after settlement. It is important that you complete this step after the Nomination has been lodged. Confirm the Order of Lodgement. Confirm the Responsible Subscriber. Step 8: Sign Documents On the Document screen, f or Lodgement Instructions, select  Action cog > Sign The   Document Signing   screen appears. Check that the correct documents are created. Select the Sign all   check box. Click   Sign Documents to sign the selected documents. Step 9: Enter the Financial Settlement details In this step, you complete the source and destinations funds, payment and adjustments details, and verify source line items. Navigate to the Settlement screen. Add Destination funds: Note: You may find some BPAY details for councils/water authorities are available on the certificates. If they are not available, the Vendor’s representative may wish to ask their client for the latest copy of the rates notice/bill to get access to these details. Select the   Destination/Adjustments and Payments   tab. Add   Destination   funds where necessary (e.g. Water authority, local council, conveyancing fees). Add Source funds: Select the Source Funds tab. Add Source funds where necessary (e.g. Purchasers equity). Select the Action cog > Verify Funds to verify the line item. Select the Action cog > Authorise to authorise any Trust source accounts. Save the changes. Step 10: Monitor Workspace Review your Workspace and monitor any changes to the Workspace right up to settlement via the Workspace Summary screen. You also receive email notifications informing you of changes to the Workspace. Note: The Workspace must be in Ready Ready status for settlement to be successful. I f a Workspace is not at Ready Ready at the scheduled settlement date and time, settlement will automatically push back by 90 minutes. Any changes to the title 1 hour prior to settlement triggers a Positive TAC notification. This must be acknowledged by Incoming parties for settlement to proceed.    Successful Settlement Check that: All documents are signed and lodgement verification is successful. Financial Settlement is correct and balanced.     Related information How Stamp Duty works with PEXA 1 March mandate FAQs | VIC Survivorship Applications Transmission Application Part Tenancy Transfers Acting for Multiple Parties in a Workspace   ... View more

Settlement completes the handover of the property. To complete a settlement in PEXA Projects, the settlement time and date need to be agreed upon by both parties, and the relevant documents signed and lodged by all parties. Step 1. Proposing a Settlement Date Proprietors on Title who know their settlement date in advance can add it when creating a project in PEXA Projects, otherwise it can be added at later time. Typically, the settlement date is specified in the contract.   Log in to PEXA Projects as Proprietor on Title. On the Navigation menu, click Propose Settlement Date. Select the Workspaces for which you want to propose a settlement date and then specify a New settlement date, Time, and Reason for the settlement. Note: Only active Workspaces appear here. Tip: You can use the Search filter to filter Workspaces that appear. Click Propose Settlement Date to send the proposal to the Participants in the Workspace. If you need to change the settlement date and time, open the Workspace Summary from PEXA Projects and then enter the new settlement date under Settlements. Step 2. Accepting the Settlement Date If settlement date and time has been proposed by the Proprietor on Title in PEXA Projects, then the Mortgagee on Title must manually accept or propose a new settlement date and time in the PEXA Platform.   Log in to the PEXA Platform. Accept settlement date and time for the Workspace. Step 3. Entering Financial Data The financial settlement data needs to be entered by both parties. PEXA Project provides a platform to let you view the financial settlement data. To enter or edit the settlement data, including amounts and settlement date, you need to deep-link into the PEXA Platform and enter the lines items for the Financial Settlement Schedule (FSS). For information about how to enter line items for FSS in core PEXA, see the Community article Preparing the Financial Settlement Schedule.   Proprietors on Title Proprietors on Title can choose to upload financial data into PEXA or enter data in core PEXA. To upload financial data into PEXA, on the navigation menu, select Upload Data > Financial Data Upload. Note: To upload financial data, you need access to PEXA Connected, which must be activated separately. Enter financial data via core PEXA – click on Edit FSS to open the FSS Workspace in a new window. Enter the Destination funds.   Mortgagee on Title On the Projects dashboard, the Mortgagee on Title can: Deep-link into the PEXA Platform to enter the financial data: Click on Edit FSS to open the FSS Workspace in a new window. Enter the Destination funds. Create or view Documents, Upload or view Files. Step 4. Signing the Financial Settlement Schedule All Participants must sign the Financial Settlement Schedule (FSS) via the PEXA Platform. As the Workspace progresses, the Mortgagee on Title will be notified when documents or the Financial Settlement Schedule are ready for signing. Deep-link into the PEXA Platform to sign the FSS.   ... View more

Bulk create documents Bulk create documents is a tool that lets you efficiently create multiple documents across multiple Workspaces. Instead of individually creating a document in each Workspace, Mortgagee on Titles can use this tool to generate multiple documents for selected Workspaces with just one click. Discharge of Mortgage (NSW & VIC only) Subscribers in the role of Mortgagee on Title can take advantage of bulk creating Discharge of Mortgage documents across multiple Workspaces. Note: Currently, bulk creating Discharge of Mortgage documents is supported only in VIC and NSW. Prerequisite: If you are representing the Mortgagee on Title, then you must confirm the representation in the PEXA Platform first before you create a Discharge document.   Log in to PEXA Projects as a Mortgagee on Title. Click Create Documents. Select the Workspaces for which you wish to bulk create Discharge documents and then select an option: By all Workspaces—Discharge Documents are created for all Workspaces. By Workspace(s) —Discharge Documents are created individually for the selected Workspace(s). Note: If there is more than one mortgage registered on title, select all mortgages for which you are creating a Discharge document. Click Create Discharge Documents. The documents are also created in the PEXA Platform. Note: PEXA creates the documents in the background and this may take time depending on how many documents there are to create. Navigate to Project Dashboard > Documents to view the created documents. Tip: If the documents have been successfully created, there will be a green tick icon against the document under the Discharge Created column. Click through the documents and sign it when you are ready. ... View more

Participation Requests are sent and received in PEXA Projects so invited parties can join Workspace and work collaboratively to process a transaction.   Proprietors on Title Proprietors on Title can invite Participants to the Workspace. Sending batch Participation Requests Log in to PEXA Projects as Proprietor on Title. Open the project and then on the Navigation menu, click Send Batch Invitations. Click on Incoming Proprietor or Mortgagee on Title to send the requests to the respective groups.   Mortgagee on Title Mortgagee on Title can accept Participation Requests to join the Workspace.  Tip: To take advantage of the efficiencies PEXA Projects offers to Mortgagee on Title, members must accept the Participant Request in Projects. Do not manually accept Workspace invitations in the PEXA Platform. Tasks available for Mortgagees on Title: Accepting Participation Requests Restoring Participation Requests Bulk allocating Workspaces to a specific Workgroup Processing Withdrawn Workspaces Accepting Participation Requests After a Participation Request is sent, the invited party receives an Outstanding Participation Request in the Workspace. By accepting the Participation Request, all individual invitations are automatically accepted, and its Workspaces appear on the Projects dashboard. Important: Do not accept invitations with PEXA Projects marked beside it. In order for a Participation Request to initiate an invitation, it requires at least one existing invitation.   Log in to PEXA Projects as Mortgagee on Title. On the Navigation menu, click Outstanding Participation Request. Invitation requests are listed in the panel. Click View to open the invitation request. Under Set up your project, enter the following details: The information you add here appears in your view only. Your Project Name: By default, it is pre-populated with the data entered by the Proprietor on Title. You can overwrite the default text with your own description. Your Workspace Reference starts with: The text you enter here acts as a prefix to all current and subsequent Workspaces added to the project. The system populates the Lot Number for each individual Workspace. Click Accept Project to join the Workspace. Upon accepting the invitation, the system auto-accepts outstanding invitations in the background. This could take some time, depending on how many invitations are being accepted. Refresh the page to see the newly added Workspaces.   Note: Forwarded invitations are accepted only on the condition that the Client logs in to the system again at a later time. Note : The project's invitations can be identified by the category as listed in the PEXA Platform.   Restoring Participation Requests In the event where all invitations have been manually accepted or declined in the PEXA Platform, the Participation Request will not appear in PEXA Projects. Follow these steps to initiate a Participation Request in PEXA Projects. In the PEXA Platform, the Mortgagee on Title withdraws from one accepted Workspace. In PEXA Projects, the Proprietor on Title deep-links into the Workspace and re-invites the Mortgagee on Title into the Workspace. Note: To deep-link into a Workspace, click on the Workspaces entry for the given Workspace you want to access. The Participation Request should now appear in Projects the next time the Mortgage on Title opens the project. The Mortgagee on Title logs in to PEXA Projects and accepts the Participation Request. The Project dashboard now includes the newly accepted Workspace. The other manually accepted Workspaces also appear here. Bulk allocating Workspaces to a specific Workgroup PEXA Projects currently doesn't support the ability to allocate a common Workgroup to the accepted invitations. Upon accepting a participation request, if you find that the Workspaces are not in the desired Workgroup, follow these steps to move your Workspaces to the desired Workgroup: In the PEXA Platform, select Administrator Tools > Manage Workgroups. Select Action cog > Manage Workspaces for the Workspace you want a Workgroup to be assigned. Use the check box to select the Subscribers you want assigned. Select Action cog > Move and then select a Workgroup from the drop-down menu. Click Confirm to move to the Workgroup. Processing Withdrawn Workspaces If a Workspace has been withdrawn due to the transaction being processed in paper, the dashboard will show that Workspace as greyed out and marked as Withdrawn. Workspaces that are withdrawn cannot be edited in PEXA. ... View more

Prior to logging into PEXA Projects, you must have a PEXA account. If you don't have an account, you can register for an account. Logging in to PEXA Projects Note: Before using PEXA Projects, make sure you log out of the PEXA Platform. In your browser, go to the PEXA Projects URL. Log in to Projects using your existing PEXA account. A Permission Request screen displays. Click Confirm to allow Projects to access the PEXA Platform so that you can synchronise data between Projects and PEXA Platform in real-time. Note: Users should not share the same accounts. If two users with the same username are logged in at the same time, it will have an adverse impact in PEXA Projects. ... View more

Understanding the Workflow The role you use to log in to PEXA Projects determines the tools available and the set of tasks you need to complete for a successful transaction. An ideal workflow for each role is outlined below: Workflow for Proprietor on Title Log in to PEXA Projects as Proprietor on Title. Create a project. Upload and create Workspaces in the project. Send Participation Requests  to  Incoming Proprietor(s)  early to ensure you get their acceptance to transact electronically early. Send Participation Requests to Mortgagee(s) on Title. This can be done after plan registration.  Upload the child titles into the Workspaces. Propose settlement data and time based on the contractual agreement. Enter the Destination financials into the Workspace. Sign the Financial Settlement Schedule and documents after the Transfer document and prepared and reviewed. Settle. Workflow for Mortgage on Title Log in to PEXA Projects as Mortgagee on Title. In Projects, accept the Participation Requests. Where required, create Discharge documents. Accept the settlement date proposal from the Proprietor on Title. In PEXA dashboard, enter the loan payout figure into the Financial Settlement Schedule. Review and sign the Financial Settlement Schedule and documents. PEXA Projects Interactive Demo Click on "I'd like to try myself" to get started. Note: To open the simulator in a new screen, click here.  ... View more