About AaronG

AaronG · ‎15-08-2019

Hi @markolson As of 5 th August 2019, the Corrective Payments process was enhanced to an in-platform experience. You will now be notified of a Corrective Payment action task by an in-platform pop-up notification on the top of your dashboard. When the enhancement came in, all Subscriber Managers with the current permission Signer – financial settlement were automatically allocated two additional permissions: Corrective Payments; and Signer – corrective payments. Users with the Corrective Payments permission enabled can access specific transactions, enter the correct transaction details, and submit the changes to PEXA. Once submitted, PEXA will review and process the new instructions as required. If there are any other users in your organisation who require either of these permissions, a Subscriber Manager or Subscriber Administrator within your business must enable the permission(s) for them. Please find below a link to a Corrective Payments guide in the PEXA Community. https://community.pexa.com.au/t5/Help-Centre/Corrective-Payments-Help-Centre/ba-p/16789 I hope this helps Regards Aaron

AaronG · ‎14-08-2019

In addition.................the party representing the caveator does not need to be a party in the workspace if they are not withdrawing their caveat. If they are only giving consent to the registration of the dealing/s they only need to provide the consent letter/document to the party requiring that consent to lodge.

AaronG · ‎14-08-2019

Hi @slaterch and @MargieQ , The process can be found in the Land Registry Customer Bulletin 187 found here https://www.propertyandlandtitles.vic.gov.au/customer-information-bulletins A summary is..........Currently, when lodging an electronic dealing over a title affected by a caveat, the Lodging Party has the option to select a dealing requirement in the Lodgement Instructions indicating that the Lodging Party holds the consent of the caveator. The requirement for the physical delivery to the Registrar of the consent of the caveator will not be required. Instead, the Registrar will be relying on the dealing requirement being selected, along with the standard certifications on the dealing, as being evidence that the consent of the caveator is held by the Lodging party. The dealing, when received, will be registered. Again, the caveat remains on title. The change does not remove the requirement on the Lodging Party to obtain the consent of the caveator. It simply removes the requirement to physically produce that consent to the Registrar. In a compliance examination, the Lodging Party will be required to produce the consent held. If the dealing requirement in the Lodging Instructions is not selected, then the dealing, when lodged, is held unregistered while notice is given to the caveator under section 90(1) of the TLA. Note: This change does not apply to dealings lodged in paper, where consent of the caveator is still required to be produced. I hope this helps. Regards Aaron

AaronG · ‎01-08-2019

Hi @CherieBrumley This can now be conducted in PEXA. Please find a link to the PEXA Residual document process here https://community.pexa.com.au/t5/Help-Centre/Residual-Documents-Help-Centre/ba-p/14746 Please also find a Land Registry guide on transactions available for electronic lodgement here https://www.propertyandlandtitles.vic.gov.au/forms-guides-and-fees/electronic-lodgment/key-documentation I hope this helps. Regards Aaron

AaronG · ‎08-07-2019

Hi @Megan1 Your user profile needs to have the 'Primary Default Workgroup' added to create a workspace. Please reach out to a person in your firm who has administrator rights and have them add the Primary Default Workgroup and once saved you should be right to create a workspace. Regards Aaron

AaronG · ‎28-05-2019

Great idea @JoyD . This would provide the Practitioner with the requirements and timelines involved with the process upfront. Collaboration at its best! @Kate_Camilleri do you know if there is anything in the pipeline from the Banks?

AaronG · ‎28-05-2019

Hi @AnitaMPW For the lodgement of a Survivorship & Transmission in PEXA, I believe that it was agreed with both Land Use Victoria and SRO Victoria that they do not require a Notice of Acquisition (NOA). As such, a NOA is not generated in PEXA for both of these processes. Therefore if any other Authorities require the NOA, for these two processes, you will need to create your own version and forward it to them. Talks with the Authorities are ongoing about all things NOA and it's delivery so hopefully we can achieve an improved process in the future.

AaronG · ‎27-07-2018

Hi @Karla, Firstly let me say that every user must be assigned to the Primary Default Workgroup. Then when you set up additional Workgroups you can add users into those workgroups who you want to access workspaces that you add to those workgroups. Once you have set up your new workgroups you can click on the action cog for the Primary Default Workgroup to 'Manage Workspaces' and then 'move' all of the workspaces that you want allocated to each new workgroup. All workspaces in the Primary Default Workgroup must be allocated to new workgroups otherwise, as you are a user of that group, you will still see other users workspaces. Let me know how you go.

AaronG · ‎26-07-2018

Hi @Karla You are able to set up Workgroups which will fix your issue. Head to the 'PEXA Certified' page, then go to 'System Setup' where you will find information on Workgroups and how to set them up. You could create a 'Karla' workgroup and give yourself (and anyone who needs to sign) access to it and add all of your workspaces to this workgroup. Additional workgroups can also be added for other people/departments where they can add their workspaces into. This way only the people who have access to a particular workgroup will see workspaces in that workgroup. I hope this helps.

AaronG · ‎26-07-2018

Hi @AmandaB, As a general rule, Source funds can come from 3 different Sources: * A Financial Institution's loan funds; and/or * If that Financial Institution has authority from the client they can provide funds out of the client's account; and/or * The Solicitor/Conveyancer's Trust Account/Source Account So if there is no Financial Institution involved the source funds can only be provided via the Solicitor/Conveyancer's Trust Account/Source Account I hope this helps.

AaronG · ‎24-07-2018

Hi @jgusew I like the way you are thinking and that's a great suggestion. Matching the 'Balance due to the Vendor' field and the 'Total Vendor Destination' field would make sure that the Vendor totals up the Vendor's destinations correctly. One issue I see with this though is...............What if the Vendor chooses to add the deposit into the workspace to distribute at settlement? The total amount of the Vendor destinations will then exceed the 'Balance due to Vendor' amount. Though this could be fixed by adding a few new fields as follows: (Balance due to Vendor field) + (Vendor Source Funds/deposit field) = (Total amount owing to Vendor field) That way the new 'Total amount owing to Vendor' field could be matched with the 'Vendor Total Destinations' field. What do you think?

AaronG · ‎24-07-2018

Hi @CDTHL, It sounds like you have created the workspace using the role of Incoming Proprietor which will not allow you to create a Survivorship Application. To complete a Survivorship Application in Victoria you will need to create a workspace representing the Proprietor on Title. See attached guide for information on the steps required to complete the transaction. I hope this helps.

AaronG · ‎21-06-2018

Hi @cmac88, An option would be to pay the Mortgagee out directly and they would then create their own Discharge workspace and discharge the mortgage. You do not need to be a party to this workspace. I hope this helps.

AaronG · ‎18-06-2018

Hi @Iandon To withdraw you can 'view' the workspace, then head to the 'Participants' page where you will find a 'Withdraw from Workspace' button to the right of your firm name. Click on this button and provide a reason for your withdrawal. I hope this helps! Aaron

AaronG · ‎08-06-2018

Hi @Roslynne Yes it works the same as in paper. And yes you do not need to add another role as caveator on title as you only need to add this role if the caveat details do not match the Transfer and therefore need to create a Withdrawal of that caveat. Regards Aaron

AaronG · ‎29-05-2018

Hi @NicoleL If your role is Mortgagee on Title and you create a Discharge that is part of a Financial Settlement your PEXA fee will be $40.92 If your role is Mortgagee on Title and you create a standalone Discharge to lodge your PEXA fee will be $20.13. I hope this helps.

AaronG · ‎29-05-2018

Hi Abigail, PEXA is an 'all in one' settlement, stamping and lodging system and therefore the documents will be sent to the Titles Office for Lodgement during the settlement process so you do not need to lodge them separately after settlement (like in paper). I hope this answers your question.

AaronG · ‎29-05-2018

Hi @cpscon You only need to represent the caveator on title if you wish to prepare a withdrawal of the caveat. If not then you can leave this party unrepresented. If you are representing the Purchaser you can add this party to the workspace by clicking on ''Create Party". I hope this answers your question.

AaronG · ‎22-05-2018

Hi @jac In the scenario you mention, I don't believe you need to add another role as if there is no new Transferees coming on title you only need to represent the Proprietor on Title in the workspace. Then when you create the Transfer in the documents page you will be able to select one of the Proprietors on Title as the Transferee. But if there is a new transferee coming on title, to be able to add an Incoming Proprietor you have to add another role to the current workspace. To do this you can navigate to 'Workspace Settings' on the left hand blue menu and then edit the Role Settings to add the role as Incoming Proprietor. This will open up 'two views' of the workspace and will enable you to create an Incoming Proprietor in this role. The Participants screen will then show you representing both the Proprietor on Title and Incoming Proprietor. I hope this helps!

AaronG · ‎22-05-2018

Hi @PMcKee1 Echoing the sentiments of my fellow colleagues in the previous posts, the main benefit of using PEXA is that any payments can be made directly to the desired destination and there is no need for any party to spend time drawing cheques to post out or bank after settlement. Currently there is not a Land Tax category in PEXA when adding a destination. Main Issues You have mentioned on a few posts that Land Tax Assessments can be paid electronically via BPAY. As advised by Amy, the risk with paying Land Tax using the BPay details on the vendor’s assessment notice is that if the vendor has other properties, the payment could be applied to land tax owing in respect of another property. This risk doesn't make it feasible for the Land Tax to be paid this way. If both parties in the transaction do not have a trust account (which happens a fair bit) then one of the parties must draw a cheque out of their own funds to pay the Land Tax As Land Tax is a required payment, for what seems like a majority of transactions these days, it would be great if a Land Tax category was added to the list of destinations so that the Land Tax can be paid directly to your office. Is this addition currently in the pipeline? Can you please give the Community a time frame?

AaronG · ‎30-01-2018

A very very very wise man once said......................."PEXA's purpose is to vastly improve the experience of owning and transacting property". How do we do that? By working together that's how! See below for a few suggestions on how to collaborate with your fellow Participants to create an ideal PEXA settlement and a great outcome for your clients: * Any party can create a PEXA workspace. Log in to PEXA and create a workspace soon after the contract has been signed. * Respond to invites as soon as they come in. * If you are representing the Incoming Proprietor (IP), after you have created the Transfer, you may want to send a friendly conversation to the party representing the Proprietor on Title (POT) advising that the Transfer has been created and asking them to kindly check and complete the document. * The IP is unable to obtain a stamp duty assessment until both the Transfer (in PEXA) and the SRO online duties form (in Duties Online) have been completed. Please try and have both of these documents completed as soon as you can. * The sooner the source funds and destinations are completed and balanced the sooner all parties can sign off. In the spirit of collaboration, who else has some positive tips to share with everyone to make the PEXA experience an ideal one?

AaronG · ‎31-10-2017

Hi DMc Thanks for letting us know.........and for the workaround. I will see if we can have a look at that. Cheers Aaron

AaronG · ‎30-10-2017

Hello @mm I just wanted to clarify the authority that you are talking about? Client Authority Form - Is a form that is signed by your client giving you the authority to sign Titles Office documents, either in paper or on PEXA, on their behalf. This is a document between yourself and your client which can be kept on file. Discharge/Release Authority - Is a form that is signed by the Borrowers and given to their bank/lender to initiate the Discharge of Mortgage process. The Discharge Authority form is required to be sent to the Lender regardless of a paper settlement or PEXA settlement. I hope this answers your question.

AaronG · ‎12-09-2017

I appreciate the quick response!! How good is PEXA!!!!!

AaronG · ‎10-09-2017

Commencing in 1966, Adams Maguire Sier is a long established law firm situated in the heart of Ivanhoe. The firms success credited to its excellent service and long lasting relationships. I am confident that the firms relationship with PEXA will be another success story. I am pleased that they now add themselves to a list of over 2,500 firms who have completed a transfer transaction in PEXA. The nervousness that preceded the settlement time was short-lived as the Lodgement and Financial Settlement bars made their way to complete and disbursed. The team was very excited to have completed their first PEXA settlement commenting on the ease and convenience compared to a paper settlement. They were a pleasure to deal with and I look forward too many more PEXA settlements to come! Liz and Kathleen very excited on completion of their first PEXA settlement

AaronG · ‎24-08-2017

When inviting another party into a workspace the invitation should contain enough information for that party so that when they receive the invitation they know what matter it is for. If you do not complete the invite with any (or enough) information, the party receiving the invite may waste valuable time searching for the correct matter or even worse, decline the invite! See below a helpful guide to what you can put into your invites! Sending an invite to a Proprietor on Title Participant - type or search for your intended Participant . Role - select "Proprietor on Title" from the drop down list. Party Represented - Click into this field and select the relevant name/s contained in this field. (Note: the registered proprietors name/s will appear so that they can be selected to populate this field) Notes - Please insert the property address, their file reference/matter number and any other information or message that you would like to include. Select Send Invitations . Sending an invite to an Incoming Proprietor Participant - type or search for your intended Participant . Role - Select "Incoming Proprietor" from the drop down list. Notes - Please insert the Purchaser's names, the property address and their file reference/matter number and any other information or message that you would like to include. Select Send Invitations . Sending an invite to a Mortgagee on Title Participant - type or search for your intended Participant . Role - Select "Mortgagee on Title" from the drop down list. Mortgage - This field will automatically populate with the Mortgage number. Party Represented - Click into this field and select the relevant name/s contained in this field. (Note: the Mortgagee on Title's name will appear so that it can be selected to populate this field) Customer Account/Loan Number - Please insert the borrowers customer account or loan number. Notes - Please insert the borrowers full names and any other information or message that you would like to include. Select Send Invitations . Sending an invite to an Incoming Mortgagee Participant - type or search for your intended Participant . Role - Select "Incoming Mortgagee" from the drop down list. Customer Account/Loan Number - Please insert the borrowers customer account or loan number. Notes - Please insert the borrowers full names and any other information or message that you would like to include. Select Send Invitations . Happy Inviting!!!!

AaronG · ‎22-08-2017

When adding a Destination Financial Line item and paying funds via bank transfer you need to complete a field labelled 'Transaction Description'. This field has a note/message next to it advising " This will appear on your account statement". I believe that the Transaction Description field is required to contain the reference for the recipient of the destination funds so that when the funds get to the destination account the recipient knows what reference it is for. Subscribers of PEXA may get confused with this note and put in their reference as this is what it infers. Can I please make a suggestion that the note/message next to the Transaction Description field reads something like................"description to appear on the recipient’s account"..........................to avoid this confusion. Many thanks

AaronG · ‎21-05-2017

The team at Manorwood Conveyancing this week surged past 100 Transfer Transactions. Based in Pt Cook they have been a great advocate of PEXA from early on and have embedded PEXA into their business. They are always willing to help out fellow practitioners who are new to PEXA and they are an amazing group of women to work with! Great work team.

AaronG · ‎21-04-2017

Congrats team!!

AaronG · ‎16-12-2016

It is great to see Practitioners providing feedback on the PEXA system and shows that PEXA is listening to the Community!

About AaronG

Re: Corrective payments

Re: Vic Caveator's Consent

Re: Vic Caveator's Consent

Re: Change of Name - VIC

Re: Create New Workspace

Re: Bank Consent Guidelines

Re: Vic tranmission applications and notice of acq...

Re: Matters assigned to that user

Re: Matters assigned to that user

Re: settlement funds

Re: Conveyancers & Practitioners - what are your t...

Re: Survivorship application

Re: Discharge of Mortgage - source account

Re: workspace begun for a settlement with 35 title...

Re: Purchaser Caveat

Re: PEXA fee schedule

Re: Transfer of Land VIC

Re: Purchaser Caveat

Re: HOW TO ADD A PARTY TO WORKSPACE

Re: SRO Destination

Working together to facilitate an ideal settlement...

Re: Inviting Participants - helpful hints

Re: Inviting Participants - helpful hints

Re: Destinations - Transaction description

Adams Maguire Sier complete their first PEXA settl...

Inviting Participants - helpful hints

Destinations - Transaction description

Manorwood Conveyancing - surging past 100 Transfer...

Re: First PEXA Settlement in Yarrawonga!

Re: Thank you for your feedback on Email Notificat...