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PEXA is pleased to present PEXA Projects (POT & MOT) Release 8.0.0, scheduled for business go live on 22 May 2022.   A Refreshed User Interface   The Projects team has been hard at work in recent months making some important improvements in the backend, ensuring we continue to deliver you a highly secure and reliable service.   The team has also been updating the look and feel of PEXA Projects, providing you with a more seamless experience across PEXA’s applications.   As part of this release, there will be a scheduled outage to PEXA Projects on Saturday 21 May, which we anticipate will go from 9:00am until 2:00pm.   ... View more

PEXA is pleased to present PEXA Major Release 16, scheduled for business go live 07 May 2022.   No outage is expected on the weekend of this release.   Highlights Auto balance of sources for Refinances (ALL) Ready to Book - pilot for Refinance workspaces extended to Panel Members and Panel Masters (Pilot) Automatically send a conversation from the Incoming Mortgagee to the Incoming Proprietor - (Pilot) Remove mobile and email validation messages on Party and Source Screens - (ALL) Preferred names added to your profile (ALL) Enhanced filter when linking workspaces (ALL) Update History screen when Settlement date and time is accepted (ALL) New Attachment Type - Letter - WA New Justification – No longer a minor – WA New Attachment Type – Statutory Declaration – QLD Caveator on Title & Loan Payouts - (ALL) Homes for Homes Enhancements - (ALL) GST Withholding Forms – History wording enhancements - (ALL) Removal of the 3pm (AEST) cut-off for Linked Settlements (ALL) Standalone Settlements, Linked Settlements and Linked Lodgements: Removal of 4pm Cut-Off (ALL)   Auto balance of sources for Refinances (ALL) Building on the existing Auto balance of sources already available for transfer transactions, the feature is being extended to be available for Refinances in Release 16.0.   Incoming Mortgagees (IM) can now use the auto-balance feature for a Loan Proceeds or Purchaser’s Equity line items. A Maximum Amount can be entered for the auto balancing line item and the IM can sign the Financial Settlement Summary. If amounts fluctuate in the workspace, the Auto balancing line item will automatically update. If the funds required remain below the maximum entered, the workspace will proceed to settle without the Incoming Mortgagee having to revisit the workspace. Workspaces would only need to be revisited by an IM using this feature on an exception basis when the Maximum Amount is not sufficient, and the MOT has signed their FSS. Numerous notifications,  on-screen prompts and a task  will inform the Incoming Mortgagee to “Review the auto balancing source amount” when  this exception scenario occurs, (Referencing PEXA AXL-2897) Ready to Book - pilot for Refinance workspaces extended to Panel Members and Panel Masters (Pilot) The Ready To Book feature is currently available through a selected pilot only. This pilot is now extended to Panel Members and Panel Masters as well.   The Ready To Book feature will be made available for Refinance Workspace (Roles of Mortgagee on Title and Incoming Mortgagee). As a participating Panel Member in the Ready To Book pilot, you can set up your Refinance Lead Time Preferences for a Panel Master, to allow some lead time prior to PEXA automatically booking in Settlement for your Refinance Workspace. These Refinance Lead Time Preferences are configurable for both Incoming Mortgagee and Mortgagee on Title roles and are on the Manage Frequently Represented Parties screen.   For information on how to alter your Refinance Lead Time Preferences settings and other Refinance - Ready To Book features, please see the following article: https://community.pexa.com.au/t5/Help-Centre/Ready-to-Book-Help-Centre/ba-p/24069 (Referencing PEXA EX1-18347) Automatically send a conversation from the Incoming Mortgagee to the Incoming Proprietor - (Pilot) A pilot will run to test a feature to automatically send a conversation from the Incoming Mortgagee to the Incoming Proprietor. Some banks currently manually send a conversation when they join a Workspace. This feature will look at automating this step to streamline the process.    The automated conversation outlines some actions and timelines that are required so that settlement completes on time. (Referencing PEXAFS-10000 ) Remove mobile and email validation messages on Party and Source Screens - (ALL) Some of our email and mobile validation messages on the Party screen and Sources tab have caused some confusion so we’ve decided to remove them. From R16.0.0 you will no longer see the green tick or warning icon after entering a mobile or email and we’ll only show you a message when these details can’t be verified.   Don’t worry, we are still validating in the background, but we’ll only tell you if there is a problem like in the example below.   (Referencing PEXA FS-10165) Preferred names added to your profile (ALL) We have added some additional fields to your Profile Settings screen. These include pronunciation of your first, middle or last name, your preferred name and pronoun. (Referencing PEXA FS-10031 ) Enhanced filter when linking workspaces (ALL) Improvements have been made to the filter on the ‘Link Financial Settlement’ screen to make it easier to locate the Workspace you want to link.   The new filter sits at the top of the screen and allows you to enter a Subscriber reference or Workspace ID.   (Referencing PEXA FS-9992 ) Update History screen when Settlement date and time is accepted (ALL) We have updated the History screen to record when a Workspace Participant accepts the Settlement date and time.   (Referencing PEXA FS-10135 ) New Attachment Type - Letter (WA) A new attachment type of Letter can now be attached to a Transfer in WA. This attachment type can be added in the role of Proprietor on Title or Incoming Proprietor. (Referencing PEXA LST-1040) New Justification – No longer a minor – WA In WA, where a Proprietor on Title was previously registered as a minor, a new justification reason of ‘No longer a minor’ can be used where the proprietor is now of age to transact.   (Referencing PEXA LST-1132 ) New Attachment Type – Statutory Declaration – QLD A new attachment type of Statutory Declaration can now be attached to a Transfer in QLD. This attachment type will allow Local Governments not transacting in a capacity to represent a purchaser in QLD.   (Referencing PEXA LST-1175)   Caveator on Title & Loan Payouts - (ALL) The Caveator on Title role now has the option of selecting the payment category of "Loan Payout" with Customer Account and Frequently Used Accounts both available dropdown destination account options.   (Referencing PEXA SETT-11922 ) Homes for Homes Enhancements - (ALL) When manually creating a destination line for Homes for Homes, the reference number field is the Payment Reference Number. However, when the destination line is saved, and we expand the destination tab in the FSS, the DLI shows as “Transaction Description”.   The first change is to update the wording from “Transaction Description” to “Payment Reference Number”. The second change is when the Homes for Homes caveat exists, and the line item is being created, the workspace will auto populate the “Transaction Description” field as the “Caveat Dealing Number” rather than the “Workspace Reference”. This will help ensure the correct reference is provided when creating the Homes for Homes destination.   (Referencing PEXA SETT-11542 ) GST Withholding Forms – History wording enhancements - (ALL) Based on member feedback, we’ve enhanced the messaging on the History page to clearly show which Subscriber and event caused the removal of a GST Withholding Form one and/or Form two. This also includes the removal of the corresponding auto-created destination line item (if populated).   Clearer messaging will be populated on the History page when any of the following events occur: Incoming Proprietor removes a party   An Incoming Proprietor or Proprietor on Title on the Workspace either:   Withdraws from Workspace Abandons the Workspace Removes their role (when in a dual role) (Referencing PEXA SETT-11957) Removal of the 3pm (AEST) cut-off for Linked Settlements (ALL) Linked Settlement Workspaces in a status of “Settlement Held” will no longer be cut-off at 3PM (AEST) when either an insufficient funds error or technical errors return during sourcing of funds.   This feature will be fully rolled out in June.   (Referencing PEXA SETT-9392) Standalone Settlements, Linked Settlements and Linked Lodgements: Removal of 4pm Cut-Off (ALL) Workspaces stuck in a status of either “Settling” or “Settlement Held” will no longer be cut-off at 4pm (AEST). The 4pm cut-off reduces the time workspaces have in which to settle on the day.    This change impacts all workspaces:   Standalone workspaces Linked Simultaneous Settlements Linked Lodgements   Where PEXA cannot establish communications with the relevant Land Registry, for example the QLD Land Registry system is closed for the day to process the lodgement request, PEXA will continue with Financial Settlement. PEXA will complete the Lodgement of Registry Instruments the next business day once communications with the Land Registry are re-established.   (Referencing PEXA SETT-12246 / SETT-12276) ... View more

PEXA is pleased to present PEXA Major Release 14.0.0, scheduled for business go live   10 May 2021.   UPDATE: There is no expected outage during the rollout of this release.     Key Highlights Additional Consideration Types in a Transfer (QLD) Auto calculation of vendor surplus for Mortgagees on Title (in pilot) Member Code of Conduct (ALL)   Other Highlights Settlement Summary enhancements (ESS enabled Workspaces) Address Lookup (WA) PEXA Key account details included in Vendor Surplus (ALL) (Updated 3 May 2021) Displaying last 4 digits of vendor surplus account (ALL) Displaying your PEXA Subscriber ID (ALL) Email Notification Enhancement (ALL) Deleting User Roles (ALL) Dealing Numbers on Document screen (ALL) Invitation enhancement – Client name visibility (ALL) Add new Workspace Withdrawal Reason (ALL) Fixed positioning for Left navigation menu(ALL) Panel Master Auto-representation(ALL) New Residual Documents (VIC) Residual Documents Batch 3 (NSW)   PEXA Major Release 14.0.0 Additional Consideration Types in a Transfer (QLD)  Working with the QLD Land Registry and QLD OSR to assist members with self-assessable dutiable transactions, PEXA has extended the   Consideration Types   options in a Transfer document. The full list of consideration types are listed below (bold indicates the new options): Agreement under the part VIIIAB Family Law Act Assumption of Liability under Mortgage Death and Appointment of a Trustee Desire to change tenancy Discharge and Appointment of a Trustee Financial Agreement under the part VIIIA of the Family Law Act 1975 Gift Monetary consideration Natural Love and affection Pursuant to a Clause in the Trust Deed Pursuant to a Family Law Act order Pursuant to the Rules of Intestacy Pursuant to the Terms of a Will Retirement and Appointment of a Trustee Severance of Joint Tenancy Pursuant to s59 of Land Title Act* Note: * The ‘Severance of Joint Tenancy Pursuant to s59 of Land Title Act’ Consideration Type will only apply for Part Tenancy Transfers (Transfer of Share), which will be introduced in a future PEXA Release. (Note:  The ‘Severance of Joint Tenancy Pursuant to s59 of Land Title Act’ Consideration Type will only apply for Part Tenancy Transfers.) This will extend the scope of self-assessable dutiable transactions to lodge electronically through the PEXA Platform.   Learn more   (Referencing PEXA LS2-13208) Auto Calculation of vendor surplus for Mortgagees on Title (in pilot)   The introduction of auto calculation of vendor surplus in the Settlement Summary screen is aimed to alleviate re-work due to changes on the day of settlement for the Mortgagee on Title when they are handling the vendor’s surplus funds. This is currently in pilot with a select group of members.   Learn more   (Referencing PEXA AXL-1549) Settlement Summary enhancements (ESS enabled Workspaces)   We’ve enhanced the financial settlement summary based on your feedback. For this release, we’ve streamlined the Unallocated Funds section of the screen.  When sources are less than destinations (unallocated funds are negative) you will also see the red banner as shown below. Note: You must have the Enhanced Settlement Summary enabled first. If you haven’t enabled this yet, then please contact your PEXA representative. Learn more   (Referencing PEXA AXL-2232) Address Lookup (WA) We’ve extended the Address Lookup service to WA to include the Party screen and select documents that require an address. With Address Lookup, the Address field automatically populates and refines as you type, allowing you to search for a valid address quickly and efficiently without having to type in the full address. In addition, we have updated the Add Address and Edit buttons by replacing the text buttons with icons and aligning the buttons next to the Address field.   (Referencing PEXA FS-8742) PEXA Key account details included in Vendor Surplus (ALL)   If you’re representing the Proprietor on Title and your client has provided account details via PEXA Key (i.e. PEXA Key request has acknowledged status on adjustments and payments screen) then we’ve streamlined the process and you can now use the ‘Add Vendor Surplus’ button on the enhanced settlement summary to create/update a vendor surplus line item instead of manually creating the line item in the Adjustments and Payments screen.   (Referencing PEXA AXL-2274) Displaying last 4 digits of vendor surplus account (ALL)   To allow Banks (Mortgagee on Title) and Practitioners representing the Proprietor on Title to quickly check the vendor surplus account details are correct, we are now displaying the "last four digits" of the Vendors Surplus account in the enhanced settlement summary when the auto calculation feature is active. The account details will display if the Mortgagee on Title is handling surplus and the category of "Customer Account" is being used for the Vendors Funds line item that is auto calculating.   (Referencing PEXA) Displaying your PEXA Subscriber ID (ALL)   Your Subscriber ID is required when completing some PEXA forms as well as when setting up duty for some jurisdictions. Your PEXA Subscriber ID can now viewed in either: Administrator Tools > Manage Subscriber Details page if you are a Subscriber Manager, or the Profile Settings page for all other user types.   (Referencing LS3- 6165) Settlemnet Email Notification Enhancement (ALL)   When preparing an email Notification for your Workspace, you must first select a template before entering your email text. This helps ensure your entry is not lost when trying to save the notification.   (Referencing LS3- 6169) Deleting User Roles (ALL)   We are now making it easier to delete user roles. Any role can be deleted, even if it is listed as a default role. One workspace role will always be required to be in the workspace, so ensure to add a new role before deleting a role that is no longer required.   (Referencing LS3-6172) Dealing Numbers on Document screen (ALL)   To assist with creating withdrawal documents in PEXA, the dealing number for the instrument you are withdrawing is displayed beside the Withdrawal document you have prepared on the Documents screen. This will assist you to easily identify and track which documents you have created without the need to ‘Edit’ the document.   (Referencing LS3-6178) Invitation enhancement – Client name visibility (ALL)   When you are invited to a Workspace, the party who has invited you will add your client name to the invitation.     From the Invitations screen the client name will now be available for you to see, making it easier for you to identify which transaction the invitation relates to. Click the arrow beside the ‘Sender’ name to expand the invitation request and locate the client name.       (Referencing LS3-6180) Add new Workspace Withdrawal Reason (ALL)   When withdrawing from a Workspace, a reason for withdrawing is required to be selected. We’ve added a reason type of ‘Matter no longer proceeding’ to make the reason clearer for all workspace participants.   (Referencing LS3-6184) Fixed positioning for Left navigation menu (ALL)   To make it easier to identify what screen you are looking at in your PEXA Workspace, the left navigation menu will now have a fixed position on the screen when scrolling up or down the page.   (Referencing LS3-6186) Panel Master Auto-representation (ALL)   We are improving the way our Panel Members create a Mortgage or Discharge of Mortgage in a new Workspace. When creating a workspace in the role of Incoming Mortgagee or Mortgagee on Title, the new field, Panel Master will now display on the Create New Workspace screen. This will allow you to select the Panel Master you represent in the transaction and automatically represent the party. This means as a Panel Member you will no longer need to represent the Panel Master, you can move straight to the documents screen to create the instrument.   (Referencing LS1-7372) New Residual Documents (VIC)   Together with Land Use Victoria, PEXA will be making the following two new Residual Documents available in this Release. ACTION - APPLICATION - CHANGE OF NAME OF INTEREST HOLDER AND IF APPLICABLE ADDRESS ACTION - APPLICATION - CHANGE OF NAME OF PROPRIETOR AND IF APPLICABLE ADDRESS   (Referencing LS1-8198) Residual Documents Batch 3 (NSW)   PEXA is working with NSW Land Registry Services to deliver new Residual Documents in this release. See the list of new Residual documents in NSW here.  For a full list of transactions that can be completed in PEXA see the Registrars Schedule of eDealings (Referencing LS1-7863) Member Code of Conduct (ALL)   PEXA has introduced a Member Code of Conduct, which is intended to set a standard of behaviour for members when interacting with each other, and also with the PEXA team. The Code is intended to complement, and not replace, the professional obligations of members.   (Referencing: Code of Conduct) ... View more

Moving from SettleMe to PEXA Currently, we have PEXA Key in pilot for a small group of members. More details on PEXA Key and the pilot.   If you are included in our pilot, and PEXA Key is switched on for you, the PEXA Key option replaces the SettleMe option on the Party screen.   If you have been using SettleMe and have some clients that are already on and using SettleMe, they are not impacted. However, any new clients you wish to invite will be invited to PEXA Key. This is to help avoid any confusion for your clients.   IMPORTANT NOTE: If you wish to transition a client from SettleMe to PEXA Key, you must follow these steps: Withdraw representation of the Party record Edit the Party record Select I represent this party  Complete the Party details Select PEXA Key checkbox Enter mobile number and email address Click Save   Eventually, PEXA Key will completely replace SettleMe, once we've gathered feedback as part of our pilot and responded with new enhancements. More details will be communicated here once we start the process of decommissioning the SettleMe solution. ... View more