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Nomination of an eCT to a paper instrument   When nominating an eCT to a paper instrument, we recommend that you always prepare the Nomination in the role of CT Controller. Where a title is an eCT and the transaction is to occur in paper, you will need to nominate the eCT to a paper instrument. By nominating an eCT to a paper instrument, the CT Controller is providing “consent” for the eCT to be transacted in the paper channel. Some important points to note: You must ensure you are the current CT Controller If you are not the CT Controller, first process a request for CT control via the Transfer of CT Control document in PEXA Once you are the CT Controller, create a Workspace in the role of CT Controller for the Nomination As no registry information is returned to the Land Titles screen when in the role of CT Controller, no PEXA Fee is applicable Continue to create, sign and lodge the Nomination document via the Documents screen         New Fee – 5 Oct 2017 From October 5 2017, if you nominate an eCT to a paper instrument in a role other than of CT Controller (e.g. in the role of Proprietor on Title or Mortgagee on Title), PEXA will charge you a fee as PEXA will return registry information to the Land Titles screen. This fee will be direct debited from your account following successful lodgement. Please refer to the PEXA Pricing Schedule for the most up-to-date fee information. If you do not require registry information, we strongly recommend that you complete the Nomination in the role of CT Controller. ... View more

We would like to reinforce the importance of lodgement instructions in a PEXA transaction. Importantly, the electronic lodgement instructions document is where both the responsible subscriber and the order of lodgement is set before lodgement is initiated. In a transfer transaction, the bank who is Incoming Mortgagee should edit the lodgement instructions. They should indicate that they are the Responsible Subscriber, check the order of lodgement and put them into the correct order.     Order of Lodgement The correct order of lodgement is particularly important as it indicates the order in which the documents in your lodgement case are lodged.   It is the responsibility of the PEXA Responsible Subscriber (the lodging party) to ensure that the documents in a lodgement case are presented to the Registrar in a lodgement sequence that will achieve the desired outcome.   To ensure that your transaction is successfully lodged, all subscribers in a workspace can display and check the lodgement instructions, to ensure they are correct. ... View more

PEXA is pleased to present the next release of the PEXA System, Release 6.1.1, scheduled for business go live Monday 11 September. (updated 15/08 with the new release date) In this release, PEXA introduces the ability to: Request CT Control from a Panel Master (CT Control Pull scenario) Mark a conversation thread as being actioned Mark a conversation message as unread, so I can identify it as outstanding item Display details on the Participant screen when an invitation has been forwarded to another subscriber View the contents of an invitation after it has been accepted Display a simple call to action on the Participants screen (updated 8/09) Additional details added to Settlement Payment Financial Operations - Destination and Source - Reports (updated 8/09)     Request CT Control from a Panel Master (CT Control Pull scenario) PEXA allows subscribers to transfer control of their electronic CTs to other PEXA subscribers, including their panel solicitors. From Release 6.1.1, we allow for panel solicitors to request CT control from a panel master (CT control pull scenario). Previously, a transfer of CT control could only be initiated by the current CT controller (CT control push scenario). Examples: Where a Financial institution uses a panel lawyer in Victoria, the panel lawyer requires CT Control to be able to lodge a Nomination prior to the transaction proceeding.  The new Transfer of CT Control document enables financial institutions to transfer control of a title or titles to their panel lawyers in a more efficient manner. Improved Efficiencies The number of titles in a CT Control workspace has been increased to 200 titles. This directly allows your work to be streamlined and titles to be transferred in a very efficient manner. Steps Create a workspace in the role of CT Controller Multiple titles can be added to the one workspace Note: For the CT Control Pull scenario, the titles a solicitor or conveyancer requests CT Control for, must be from their Panel Master and the Panel Master must be the Current CT Controller. Navigate to the Documents screen and select Create Document > Transfer of CT Control   Transfer of CT Control screen    Confirm the details of the current CT Controller to whom your a requesting control Click Save  On successful save, an invitation is sent to the organisation (panel master) who holds the current CT control. Once the panel master accepts the invitation, the Transfer of CT Control document can be viewed, signed and lodged with the Land registry by the panel master.       Mark a conversation message as being actioned Further improving our conversations functionality, in this release, you now have the ability to flag a message as requiring action.   Select “Requires Action” on a message    A tick icon then appears on the message for other participants Clicking the tick icon marks the message as complete Note: The subscriber who marked the message as complete is the only one who can undo or return the message to a status of incomplete.     Mark a conversation thread as unread, so I can return the message to an unread (outstanding) status   With our previous release of PEXA, we introduced the “marking a conversation as read” functionality. This helps identify that a participant has read a message, helping bring more transparency to our conversation tool. With this release, we have introduced the ability to return the message to a status of unread. If you wish to keep the message as outstanding, or it has been opened in error by the wrong employee, you can now “Mark as unread”.    Click the More button and  select Mark as unread   Following the selection of “Mark as unread”: The “Marked as Read” identifier is removed from the message. Other participants that are involved in the conversation no longer see the “Read” identify.   Display details on the Participant screen when an invitation has been forwarded to another subscriber   With R6.1.1, the Participants screen now displays whether an invitation has been forwarded to another subscriber for action. Invitations in PEXA are usually forwarded when a financial institution has a panel member working on their behalf. This new enhancement helps you direct your attention to the correct subscriber and improves your visibility to the invitation acceptance and forwarding process.   The Participants screen now includes details on: Invitations forwarded to other Subscribers The role of the subscriber invited to the workspace    View the contents of an invitation after it has been accepted With R6.1.1, the Participants screen now allows you to display the details of the Invitation that you accepted to join the workspace.       Click the Actions button alongside your Subscriber name in the Participants screen   Select View Invitation Details of the invitation, including additional notes and customer account details are displayed.   Display   a simple call to action on the Participants screen (updated 8/09)   To assist you in the completion of your actions on the Participants screen, PEXA now displays a simple call to action. A message now displays to identify that you should either create a new party record or represent an existing party record.      Additional details added to Settlement Payment Financial Operations - Destination and Source - Reports  (updated 8/09)     We have added some additional details to Financial operations reports to assist in the reconciliation of source and destination payments.   Settlement Payment Financial Operations Report - Source  Underlying account details have been added, including the addition of: Underlying Account Name Underlying Account BSB Underlying Account Number Settlement Payment Financial Operations Report Destination Payments Final account details have been added, including the addition of: Final Account Name Final Account BSB Final Account Number ... View more

Automation - Transfer of CT Control Where the control of a large number of eCTs needs to be transferred, PEXA provides a facility to load titles into a Workspace using a file listing all the eCTs. This facility can be accessed through the Automation option in the toolbar:    Select the file you wish to upload by clicking on the Upload New File button.   PEXA will process your file: Once processing has completed, you’ll be given the option to open the newly created workspace: (If file processing is unsuccessful, you’ll be presented with a list of errors you will need to address. Once resolved, you can upload your file again.)   Complete Transfer of CT Control Process Open the workspace that has been created, and create the Transfer of CT Control document as you would normally. Push scenario: Save and sign your document. Once the subscriber that you have chosen to transfer CT control to accepts the invitation to join the workspace, the Transfer of CT Control document will be lodged with the Land Registry. Pull scenario: Save your document.  Once the subscriber that you are requesting CT control from has accepted the invitation to join the workspace, signed the the Transfer of CT Control document, and lodged it with the Land Registry, you will become the CT Controller of the land titles.   Demonstration Video - Pull Scenario    File Format The automation function accepts Comma Separated Value files (*.csv). You’ll need to list the land titles you wish to transfer control of (coloured green below), as well as your ‘subscriber workspace reference’ for the workspace that will be automatically created (coloured blue below). The automation function supports up to 200 land titles. Each must be on a separate row, and be preceded with a ‘2’ value. In addition to the fields you need to enter (land titles, subscriber workspace reference), there are a number of fields that you shouldn’t modify as they are used by the automation function to correctly process the file (coloured orange below). These include, but are not limited to, the jurisdiction of the workspace (VIC), your role (CT Controller) and the footer row ('99') that indicates the end of the file.   Sample File Below is a sample file you can download and use as a base for your own file. sample file.csv     Commercial Transactions If you wish to tag your Transfer of CT Control workspace as a commercial transaction, you can do so by adding a ‘Yes’ value in tenth column (column J) of the second row of your upload file.   ... View more

Introduction Steps - Transfer of CT Control Automation and correct file structure examples Troubleshooting Errors Requesting CT Control ('Pull' Approach)   Introduction From Release 6.1 (22nd July), PEXA allows subscribers transacting in VIC to transfer control of their electronic CTs to other PEXA subscribers in a more efficient manner. The Transfer of CT Control document enables Financial Institutions to give control of a title or titles to their Panel Lawyers. The same document can be used by the Panel Lawyer to pass CT control back to the Financial Institution following completion of a matter. Solicitors and Conveyancers can also use the document to transfer control to other Solicitors or Conveyancers. This is commonly referred to as the 'Push' approach, as the CT Controller pushes control to another subscriber. For information about the 'Pull' approach, click here.   Improved Efficiencies The number of titles in a CT Control workspace has been increased to 200 titles. This directly allows your work to be streamlined and titles to be transferred in a very efficient manner. Furthermore, the process has been streamlined, whereby multiple steps, around Saving, Signing and Inviting have been combined.     Steps - Transfer of CT Control  Create a workspace in the role of CT Controller Multiple titles can be added to the one workspace Navigate to the Documents screen and select Create Document > Transfer of CT Control Complete the details on the document screen including: Land titles relevant to the transfer of CT Control; The Subscriber you are passing CT control to. Click Save and Sign (if you have signing permissions) . If you don't have signing permissions, click  Save  and arrange for a signer to  Sign  the document. On successful signing, an invitation is automatically sent to the Subscriber receiving the CT control. You do not need to complete any further steps. Once the subscriber receiving CT control accepts the invitation, the documents are lodged automatically with the Land registry. Once lodged, the workspace will progress to a 'Completed' status and move to the 'Completed' view on your dashboard.   NOTE: If you select the wrong Subscriber, you can edit the document and select another party. This will withdraw the original Subscriber's invitation. The original Subscriber will get an email notification advising them that their invitation has been withdrawn. If, however, the original Subscriber has accepted the invitation already, then the Transfer of CT Control will have already lodged and they will be the new CT Controller. They will simply need to send control back by lodging a Transfer of CT Control.   Invitation Acceptance Subscribers who are receiving CT control receive an invitation via the Invitations screen. The invitation to a Transfer of CT Control Workspace contains the land title references that are to be transferred. Please review the titles and accept the invitation. The acceptance of the invitation triggers lodgement of the document. Automation and correct file structure examples Steps and sample files for transferring a large number of titles in one workspace are located in the Automation article.     Troubleshooting Errors You may encounter the following errors when attempting to transfer control of an eCT in PEXA: Error: Your organisation is not the CT Controller. The current CT Controller is ABC CONVEYANCING. Please check the land title reference and try again. Issue and resolution: You have either entered the wrong land title reference, or the land title you were hoping to transfer the control of is actually held by someone else. You can not transfer eCT control if you are not the current CT Controller. Error: The land title is currently in a paper format. Please check the land title reference and try again. If it is the correct reference, please contact the land registry to confirm. Issue and resolution:   You have either entered the wrong land title reference, or the land title you were hoping to transfer the control of is a paper CT. You can not transfer control of a paper CT. The land title must first be converted to an electronic CT. Error: ABC Bank must be the CT controller for all titles in this workspace (based on the first valid title). You have attempted to add a title that has a CT Controller of XYZ Bank. Please review and try again. Issue and resolution:   You're attempting to upload a file with multiple land titles controlled by your Panel Master (pull), but these land titles don't all have the same CT Controller. Make sure all the land titles included in the file have the same CT Controller.     Requesting CT Control ('Pull' Approach) - (due for Release 6.1.1) From Release 6.1.1 (9th September), PEXA will allow subscribers to request control of electronic CTs from other subscribers. A 'Pull' rather than a 'Push'. This will be restricted to Panel Lawyers requesting control from their Panel Masters. Steps Create a workspace in the role of CT Controller Add land titles that belong to your Panel Master Complete a Transfer of CT Control document Click Save and Send. This will send an invitation to the CT Controller of the land titles.   Demonstration Video   Invitation Acceptance If you are the recipient of an invitation to a Transfer of CT Control Workspace (Pull scenario), you will see an invitation in the role of CT Controller and be shown the land titles that your Panel Lawyer is requesting control of. You will not be shown the warning that applies to the 'Push' scenario, as accepting an invitation in the 'Pull' scenario does not trigger lodgement. After accepting the invitation, review the land titles include in the Transfer of CT Control document, sign and lodge the document. Once the document is processed by the Land Registry, your Panel Lawyer will become the CT Controller of the included land titles.     ... View more