It sounds like you need to be acting in two roles - Proprietor on Title and Caveator on Title.
If you want to create the line items on behalf of the Vendor, do so in the Proprietor on Title role. If the funds are not being paid to the Vendor then you may wish to select 'Other' as a category rather than Vendor surplus.
Your withdrawal of caveat should be created in the role Caveator on Title.
Hope this helps.
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